MARAMTS Business Meeting

Thursday, March 17, 2016 & Friday, March 18, 2016

Regional Conference, Harrisburg, PA

  1. Opening Procedures:
  2. Call to Order,E. Bligh
  3. Motion to call the meeting to order 5:11, made by Nazareth and seconded by Duquesne.
  4. Recess ended at 11:08
  5. Roll Call,M. Smith
  6. Officers
  7. Elizabeth Bligh, President, present
  8. Andrea Schaertel, President-Elect, present
  9. Megan Neil, Vice President, present
  10. Allison Broaddrick, Parliamentarian, present
  11. Meghan Smith, Secretary, present
  12. Amanda Montera, Treasurer, present
  13. Cody Thompson, Government Relations, present
  14. Conio Loretto, Student Affairs Advisor, present
  15. Schools
  16. Drexel University* 0
  17. Duquesne University 23/23
  18. Elizabethtown College 43/43
  19. Howard University* 0
  20. Immaculata University 15/16
  21. Marywood University 27/28
  22. Mercyhurst University 0
  23. Molloy College 12/14
  24. Montclair State11/16
  25. Nazareth College 23/24
  26. New York University* 0
  27. Radford University17/25
  28. Seton Hill University 7/7
  29. Shenandoah University8/11
  30. Slippery Rock University19/20
  31. SUNY Fredonia17/18
  32. SUNY New Paltz13/15
  33. Temple University23/24
  34. Review Robert’s Rules of Order, A. Broaddrick
  35. A motion made to open the floor for discussion made by Duquesne and seconded by Seton Hill University.
  36. Robert’s Rules are established to maintain order throughout the meeting.
  37. They keep things ethical and in control.
  38. If the president asks for a motion for anything, we need one school to motion and one school to second.
  39. Please only open the floor for discussion if you actually have something to discuss.
  40. Motion to close the floor on Robert’s Rules made by Elizabethtown and seconded by Molloy.
  41. Approval of the Agenda, E. Bligh
  42. A motion to approve the agenda made by Montclair State and seconded by Nazareth.
  43. Reading and Approval of the Minutes, M. Smith
  44. Minutes can be found at Mar-amta.org, under the student tab, under the executive board tab.
  45. Students will review minutes and they will be approved on Friday, March 18th at 11AM.
  46. Motion to approve the minutes made by Shenandoah and seconded by Elizabethtown.
  1. Club Reports: (each have one minute)
  2. Drexel University*
  3. Duquesne University
  4. Advocated for Music Therapy during homecoming and expo fair
  5. Bake sale to fundraise for Make-A-Wish benefit concert
  6. As a club, went caroling at Western Psych.
  7. Eyes and Ears of the Spirit, which was a dedicated week to education and advocacy of the deaf community and an integration of MT.
  8. Valentine’s Day Bake Sale fundraiser for conference
  9. SLP interdisciplinary event
  10. Planning an Open Mic night at Starbucks in April
  11. Elizabethtown College
  12. In Spring 2015: Open door recital, senior send-off dinner, officer transitions
  13. In Fall 2015:
  14. Welcomed 25 MT majors
  15. Traditional Big Sibling, Little Sibling week
  16. Annual Peace Day with sister school, Marywood
  17. Fundraising included Elizabethtown maraca keychain and drawstring bags
  18. Fall Recital at the Masonic Village, which is a living community for older adults
  19. A White Christmas Party
  20. Donations to Somaliland
  21. In Spring 2016:
  22. Planning for conference, stuffed bags and did name tags
  23. Planning the open door recital
  24. MLK Troubadour singing- Singing the Blues Away
  25. Elections for new officers for Fall 2016
  26. Howard University*
  27. Immaculata University
  28. Have had six bake sales for funding for conference
  29. Two Coffee House/Open Mic nights
  30. Bi-weekly community drum circles
  31. Relaxation night with peer Educators’ Club with tonal improvisation circle
  32. Walk at Graduation Proposal
  33. Marywood University
  34. Collaborative guided imagery with the Art Therapy Club at Marywood
  35. Volunteered at a Halloween event at a senior living center
  36. Created a Music Therapy Advocacy video, which has over 300 views
  37. Peace Day Drum Circle
  38. Thanksgiving donation Baskets
  39. Planning to:
  40. Men’s pageant, Mr. Marywood, which is a big fundraiser
  41. Volunteer for kidstuff at school
  42. Start a chapter of United Sound at Marywood
  43. Mercyhurst University*
  44. Molloy College
  45. Participated in school’s Cupcake Wars- baked and sold cupcakes to raise money for cancer research
  46. Made a dish for the “Eat to end World Hunger” event.
  47. Attended and volunteered at a conference hosted at Molloy in October
  48. Organized an “Around the World in 80 Measures” cultural cabaret, which featured 22 club members
  49. 14 Undergraduate students are at conference from Molloy
  50. In April, working with TRC and Speech Pathology for a Speech Colloquium and an informational fundraiser
  51. Montclair State
  52. MT program at MSU received a certificate of recognition from AMTA for the 45th anniversary of the MT program at MSU
  53. Chartered by the campus’ Student Gov. Association, which will allow more advocacy events
  54. Hosted many events including drum circles, holiday social events, a band showcase known as ‘Banding Together’ and community outreach events where members volunteer music services at local facilities
  55. Created greeting cards for patients at Saint Barnabas Medical Center
  56. Each month, focus on and discuss a cause.
  57. Hosted Ida Margrete Gjul, who is a pioneer in MT
  58. Performed the tri-state premier of Robert S. Cohen’s ‘Alzheimer’s Stories”
  59. Bake sales
  60. Sold food at NATS
  61. Planning for a 45th Anniversary party
  62. Alumni recital will take place during this
  63. Hosting MT recital and open mic night
  64. Nazareth College
  65. Collaborated with CFS on a TED-Talk about music and spirituality
  66. Participated in the Alzheimer’s Walk
  67. Interactive musical activities with children at Gro-Moore Farms
  68. Four students attended Passages
  69. Music History professor gave a lecture on the Tarentella
  70. Eric Wills gave a Jamaican Drum workshop
  71. MT Week was in February and was successful
  72. Included campus wide post it notes, ice cream social, game night, open mic night, and a drum circle
  73. Mini conference was held in the WRI- focused on multiculturalism
  74. 15 students from sister school- FRED- attended
  75. 24 students attending conference and 8 attended the Hill Day.
  76. New York University*
  77. Radford University
  78. T-shirt fundraiser
  79. Caroling
  80. Tote bag fundraiser
  81. Trunk-or-treat
  82. Music/instrument storage organization
  83. Open mic night
  84. Symposium
  85. Pancake Breakfast
  86. Seton Hill University
  87. Presented and advocated for MT at the opening of he new Seton Hill Arts Center in Downtown Greensburg
  88. Club hosts monthly open mic nights in the Griffin’s Lounge inviting students to attend and perform
  89. Alex Swartz (MT Intern at Rainbow Babies Children’s Hospital in Ohio) gave presentation on her internship site
  90. Christmas Caroling at Caritas Christi home of the Sisters of Charity at SHU
  91. Four MT students and two professionals travelled to the Dominican Republic in February for a week of service. They visited San Pedro hospital, where they shared music with psychiatric patients.
  92. “Love Notes” concert in February, to raise money for conference
  93. Collaborated with the Student Art Therapy Association at SHU for Creative Arts Therapy Week.
  94. Provided interactive art for students, and a collaborative art therapy and MT experience
  95. Shenandoah University
  96. Started SUMTA with a MT cookout
  97. Professors, practicum advisors, and MT majors welcome the new MT students.
  98. Food, ice breakers, and a drum circle
  99. Bake sales and a babysitting night (where all students and teachers could drop off their children for a few hours.
  100. Drum circle at the end of a nursing conference, and discussed possible session interventions
  101. Participated in Live at Lunch at local hospital
  102. Invited guest speakers to weekly meetings, to talk about different settings and research
  103. Participated with Chimers (older adults that work on motor skills, increased attention and social skills)
  104. Wrote letters to the elderly in a service project called Love for the Elderly during the holiday season
  105. Mystery Benefit Dinner raised money for Relay for Life.
  106. Planning on another benefit, nursing home visits, jam sessions for advocacy, and relay for life.
  107. Slippery Rock University
  108. Selling pretzels every Thursday during performance hour
  109. Penny wars competition between studios
  110. Fall benefit concert
  111. Fundraiser at Texas Roadhouse to raise money for conference
  112. Annual Spring Benefit Concert, where they raised $264
  113. Guitar jam sessions starting on March 23rd
  114. Attending the Kaleidoscope Children’s festival, to facilitate a drum circle with the children
  115. Attended the Hill Day in the Fall to advocate for MT
  116. SUNY Fredonia
  117. Operation Smile’s kickball tournament- raised money for cleft lip and palate surgeries
  118. Participate in a walk to End Alzheimer’s
  119. Sharon Katz, founder of the Peace Train, came to inform us about her program
  120. In December, Eric Wills came to give an African Drumming Masterclass
  121. For Valentine’s Day, did singing telegrams and used the money raised towards conferences.
  122. Hosted a MT Awareness Week which included
  123. A presentation on NMT by Professor Kim Moncimino
  124. A grad-student open forum
  125. An open mic night in support of “Spread the Word to End the Word”
  126. In collaboration with 10 other student organizations
  127. Concert from the Momentum Choir, directed by Dr. Toni Mingrul-Luterman
  128. Annual MT Recital
  129. SUNY New Paltz
  130. Sold T-shirts to raise money for conference
  131. 16 students were funded
  132. Weekly meetings with music experientials
  133. Coffee house one time a month
  134. Advocated during Music Circus
  135. Temple University
  136. Bake sales
  137. Mr. Boyer Male Pageant Fundraiser in the Fall
  138. Made deterioration to Chron’s and Colitis Foundation
  139. Attended Passages Conference
  140. Held Open Mic Fundraiser
  141. West Virginia University*
  1. Officer/Committee Reports: (each have three minutes)
  2. Elizabeth Bligh, President
  3. Student Service Project
  4. The format was changed this year, from a clinical idea to a Hill Day
  5. We had about 200 students participating
  6. Responsible for creating agendas and PowerPoints for meetings
  7. Staying in touch with exec board
  8. Andrea Schaertel, President-Elect
  9. Scrapbook
  10. Collects officers’ revisions to the Officer Duties Manual
  11. Updates the ODM document
  12. Observes the President throughout the year, including at National Conference
  13. Maintaining scrapbook
  14. Megan Neil, Vice President
  15. Attended Summer and Fall Business Meetings, as well as the National Conference
  16. Helped with SSP
  17. Serves as a liaison between us and professional board
  18. She gives our input to professionals
  19. Allison Broaddrick, Parliamentarian
  20. Bylaws
  21. Was in contact with all of the schools, and collected their bylaws
  22. Offered suggestions for edits to make
  23. Swap Shop
  24. Will be discussed later on in the meeting
  25. Meghan Smith, Secretary
  26. Social Media
  27. Will be discussed later on in the meeting
  28. Amanda Montera, Treasurer
  29. Fundraising
  30. In the exhibithall, there are tote bags, bumper stickers, picks, pins, and lanyards
  31. New: Conference attendees were able to purchase merchandise through the conference registration process
  32. We now have a Square device, which will be more convenient and will allow us to accept cards
  33. Cody Thompson, Government Relations
  34. Advocacy
  35. DE- is currently settingup a task force
  36. MD- attending hill day at conference with the expectation of learning how to hill day, in the hopes of putting that to use
  37. NJ- Senate 1601- currently in the house
  38. NY- task force is active. Looking to revise LCAT, to make more of a MT Registry (all creative therapies are lumped into one)
  39. PA- this is our second hill day
  40. There is currently a bill in the senate
  41. WVU- senate bill to create a board of MT
  42. VA- researching state regulations to see if anything needs to be drafted
  43. Canning Project
  44. Will be discussed later on in the meeting
  45. Miscommunications from past board
  46. Apologizing for miscommunications
  47. Next year we will get it back up and running
  48. Conio Loretto, Student Affairs Advisor
  49. Main duty is to guide and oversee the Executive Board
  50. Thank you to chapter reps for representing your schools and helping so much in the MAR!
  51. Scholarship Committee
  52. Made up of students, they worked very hard to select the recipients of the awards
  53. Dinner to award these scholarships is tomorrow
  54. Jenny Schin interviews are tomorrow morning (6 finalists, awarding 3 scholarships)
  55. Thanks to student judges for reading through all of the applications
  56. Ask a Professional session– coordinated, welcomed feedback from everyone there
  57. A big goal for this year was to get the students very involved in the conference. There have been a lot of volunteering opportunities and the students responded well!
  1. By-Laws: A. Broaddrick
  2. Review By-laws
  3. Article I, Section 3
  4. Current: Acronyms
  5. MARAMTS- Mid-Atlantic Region Association of Music Therapy Students
  6. AMTAS- American Music Therapy Association Students
  7. MAR- Mid-Atlantic Region Association for Music Therapy
  8. AMTA- American Music Therapy Association Inc.
  9. SAAB- Student Affairs Advisory Board
  10. Proposed:
  11. MARAMTS- Mid-Atlantic Region Association of Music Therapy Students
  12. AMTAS- American Music Therapy Association Students
  13. MAR- Mid-Atlantic Region American Music Therapy Association Inc.
  14. AMTA- American Music Therapy Association Inc.
  15. SAAB- Student Affairs Advisory Board
  16. Reason: Consistency with the MAR-AMTA By-laws
  17. Motion to approve the revision made by Nazareth and seconded by Shenandoah.
  18. Article III, Section 7
  19. Current: Any student chapter who is a paying member of AMTA will be termed an active chapter provided that the students represented have attended at least one of the past two fall business meetings. Failure to attend will bring the chapter to an inactive status and voting privileges will be lost. Attending a fall business meeting the following year may amend this status.
  20. Proposed: A student chapter is termed an active chapter, provided that the chapter has been represented by at least one current AMTA student member at at least one of the past two fall business meetings. Failure to attend will bring the chapter to an inactive status and voting privileges will be lost. Attending a fall business meeting the following year may amend this status.
  21. Reason: Clarification and simplification of wording.
  22. Motion to approve the revision made by Molloy and seconded by Nazareth.
  23. Article IV, Section 5
  24. Current: The term of office for all MARAMTS officers elected at the Regional Conference will start at the close of that Regional Conference. The term of office shall be one year, until the following Regional Conference.
  25. Proposed: The term of office for all MARAMTS officers elected at the Regional Conference will start at the close of that Regional Conference. The term of office shall be until the close of the following Regional Conference.
  26. Reason: Accuracy - It is not exactly a year and it is the close, not the start of the following conference
  27. Motion to approve the revision made by Temple and seconded by Montclair State.
  28. Article IV, Section 6
  29. Current: All officers must be in the process of completing course work at an accredited university in the Mid-Atlantic Region, have received written acceptance from an approved clinical training site, or be completing an internship that will last the entire length of office in the Mid-Atlantic Region. If an officer is to complete his or her internship outside of the MAR, it will be at the unanimous discretion of the rest of the Executive Board whether he or she will be capable of properly and efficiently completing the duties and responsibilities as an officer of MARAMTS.
  30. Proposed: All officers must be in the process of completing course work at an accredited university in the Mid-Atlantic Region, have received written acceptance from an approved clinical training site, or be completing an internship that will last the entire length of office all in the MAR. If an officer is to complete their internship outside of the MAR, it will be at the unanimous discretion of the rest of the Executive Board whether they will be capable of properly and efficiently completing the duties and responsibilities as an officer of MARAMTS.
  31. Reason: Clarification
  32. Motion to approve the revision made by Marywood and seconded by Fredonia.
  33. Article IV, Section 8
  34. Current: In order for a student to be eligible to run for the office of president and president-elect, he/she must have at least one of the following qualifications: (a) Attended at least one Fall Business Meeting, (b) Previously was a member of the MARAMTS Executive Board for at least one full term.
  35. Proposed: In order for a student to be eligible to run for the office of president, the student must have at least one of the following qualifications: (a) Attended at least one Fall Business Meeting, (b) Previously was a member of the MARAMTS Executive Board for at least one full term.
  36. Reason: Not applicable for the president-elect
  37. Motion to approve the revisionmade by Nazareth and seconded by Temple.
  38. Article V, Section 1 (President’s Duties)
  39. Current: none
  40. Proposed: Q. The president must complete the MAR report for the AMTAS at the end of their term.
  41. Reason: Clarification of duties.
  42. Motion to approve the revision made by Elizabethtown and seconded by Seton Hill.
  43. Article V, Section 4 (Parliamentarian’s Duties)
  44. Current: None
  45. Proposed: The Parliamentarian must attend regional conference unless there are extenuating circumstances.
  46. Reason: Already part of the duties.
  47. Motion to approve the revision made by Nazareth and seconded by Slippery Rock.
  48. Article V, Section 4 (Parliamentarian’s Duties)
  49. Current: None
  50. Proposed: H. Post the current by-laws to the MAR and MARAMTS Executive Boards’ Google Drive following the Regional Conference and the Fall Business Meeting
  51. Reason: It is part of the duties and should be included
  52. Motion to approve the revision made by Elizabethtown and seconded by Fredonia.
  53. Article V, Section 5 (Secretary’s Duties)
  54. Current: Coordinate a Fall Newsletter for MARAMTS.
  55. Proposed: Delete
  56. Reason: No longer in the duties.
  57. Motion to approve the revision made by Duquesne and seconded by Nazareth.
  58. Article V, Section 5
  59. Current: None
  60. Proposed: G. Must attend regional conference unless there are extenuating circumstances.
  61. Reason: Already part of the duties.
  62. Motion to approve the revision made by Molloy and seconded by Seton Hill.
  63. Article V, Section 5
  64. Article V, Section 6 (Treasurer’s Duties)
  65. Current: None
  66. Proposed: Must attend regional conference unless there are extenuating circumstances.
  67. Reason: Already part of the duties.
  68. Motion to approve the revision made by Molloy and seconded by Nazareth.
  69. Article V, Section 7 (Government Relations’ Duties)
  70. Current: C. To oversee the Sister School Advocacy Project which includes maintaining and supporting an intercollegiate communication program that will promote pre-professional development and advocacy amongst student members. And E. Oversee the Sister School Advocacy Project
  71. Proposed: Drop letter E.
  72. Reason: Repetitive
  73. Motion to approve the revision made by Temple and seconded by Nazareth.
  74. Article V, Section 7
  75. Current:
  76. F. Coordinate a Canning Advocacy Project for the Regional Conference.
  77. G. Be responsible for sending an updated version of designated duties to the MARAMTS President-Elect for the Officer’s Duties Manual.
  78. I. He/She must attend Regional Conference and is encouraged to attend other Government Relations meetings.
  79. J. Send all materials dating older than five years to the Archivist at Duquesne University.
  80. Proposed: Re-letter to E-H.
  81. Reason: Alphabetical Order
  82. Motion to approve the revision made by New Paltz and seconded by Radford.
  83. Article XI, Section 1
  84. Current: None
  85. Proposed: L. To remain in contact with the chapter representatives of your sister school(s).
  86. Reason: This is already a duty.
  87. Motion to approve the revision made by Molloy and seconded by Nazareth.
  88. Article XII
  89. Current:Section 1. The standing committees of MARAMTS who are appointed by the Regional President at the Fall Business meeting are as follows:
  90. A. By-Laws Committee: chaired by the Regional Parliamentarian. Personnel consisting of one member of each local chapter.
  91. B.Swap Shop Committee: chaired by the Regional Parliamentarian and another Executive Officer. Personnel consisting of four chapter representatives.
  92. C. Fundraising Committee: chaired by the Regional Treasurer and four chapter representatives. Fundraising committee is used for the MARAMTS fundraiser.
  93. D. Service Project Committee: chaired by the Regional President and an appointed representative. The representative will be a student from the school nearest to the location of that year’s Regional Conference.
  94. E.Advocacy Committee: chaired by the Government Relations Chair.
  95. F. Scrapbooking Committee: chaired by the President Elect and four chapter representatives.
  96. G. Social Media Committee: chaired by the Secretary and four chapter representatives.
  97. Proposed: Section 1. The standing committees of MARAMTS who are appointed by the Regional President at the Fall Business Meeting are as follows:
  98. By-Laws Committee: Formed and chaired at the discretion of the regional Parliamentarian.
  99. B.Swap Shop Committee: Formed and chaired at the discretion of the regional Parliamentarian.
  100. C. Fundraising Committee: Formed and chaired at the discretion of the regional Treasurer. Fundraising committee is used for the MARAMTS fundraiser.
  101. D. Service Project Committee: Formed and chaired at the discretion of the regional President. The representative will be a student from the school nearest to the location of that year’s Regional Conference.
  102. E. Advocacy Committee: Formed and chaired at the discretion of the regional Government Relations Chair.
  103. F. Scrapbooking Committee: Formed and chaired at the discretion of the regional President- Elect.
  104. G.Social Media Committee: Formed and chaired at the discretion of the regional Secretary.
  105. Reason: Clarification
  106. Motion to approve the revision made by Elizabethtown and seconded by Fredonia.
  107. Motion to table By-laws (for 24 hours) to be approved next meeting until Friday, March 18th at 11AM made by Shenandoah and seconded by Marywood
  108. Vote on By-laws
  109. All bylaw revisions were approved.
  1. Treasurer’s Report: A. Montera
  2. Review Budget
  3. Motion to table Budget (for 24 hours) to be approved next meeting made by Fredonia and seconded by Duquesne.
  4. The budget was not discussed at the meeting
  5. The budget was voted on at Fall Business Meeting
  6. Fundraiser
  7. Merchandise
  8. What are we selling? How much? Where can we buy? Cash or card? How much have we made so far?
  9. This was discussed earlier in the meeting.
  1. Government Relations: C. Thompson
  2. State Task Force Update
  3. This was discussed earlier in the meeting.
  4. Canning Project
  5. Motion to table this discussion until Friday, March 18th at 11AM made by Slippery Rock and seconded by Fredonia.
  6. There was miscommunication regarding the responsibilities of the Canning Project.
  7. Unfortunately, it was not planned in time and could not happen next year.
  8. We have made note of this mistake, and will be notifying the future board so that they are able to fix the problem for next year.

Motion to go here: