Region One ESC
18th Annual Technology Conference
May 15 – 17, 2012
PLEASE READ THIS MANUAL
X H I B I T O R C H E C K L I S T
A C T I O N
Submit All Decorator Forms to
Rose Creations Conv Décor - Convention Decorating ...... May 1st
Advance Shipments will be received by
Rose Creations Conv Décor beginning ...... April 6th
Advance Shipments must be received by
Rose Creations Conv Décor ...... May 11th
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K e y C o n t a c t s
Region One ESC SHOW MANAGEMENT
Thelma Longoria email:
Program Assistant
Phone: (956) 984-6071
Fax: (956) 984-7650
Rose Creations Convention Décor SHOW SERVICES
Beatriz Rose Rodriguez email:
P.O. Box 1833
Weslaco, TX. 78599
(956) 314-1640
(956) 784-5044 FAX
South Padre Island Convention Centre SHOW SITE
Dixie Rowell email:
7355 Padre Blvd.
South Padre Island, TX. 78597
(956) 761-3000 x: 8310
(956) 781-3024 Fax
D e a r E x h i b i t o r
Thank you for your participation in the 18th Annual Technology Conference. This Exhibitor Show Manual contains vital information, all the order forms you need for show services, as well as a section totally dedicated to proven exhibitor promotion activities designed to increase the value of your show experience.
C R I T I C A L I N F O R M A T I O N
Location: South Padre Island Convention Centre
7355 Padre Blvd.
South Padre Island, TX 78597
Show Hours: May 16, 2012 Time: 9 a.m. – 4 p.m. May 17, 2012 Time: 9 a.m. – 3 p.m.
Move In Dates & Times: Tuesday, May 15, 2012 8 a.m. - 5 p.m.
Move Out Date & Times: Thursday, May 17, 2012 3:00 p.m.
N O E A R L Y B R E A K D O W N
Please review the following information. Should you have any questions, please call us @ (956) 314-1640
We look forward to seeing you in South Padre Island!
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Rose Creations Convention Décor
P.O. Box 1833
Weslaco, TX. 78599
(956) 314-1640
(956) 784-5044 Fax
W E L C O M E
18th Annual Technology Conference
May 15 - 17, 2012
Dear Exhibitor:
Rose Creations Convention Décor is pleased to be the Official Service Contractor for the 18th Annual Technology Conference.
Our purpose is to serve you, start to finish-throughout the planning, set up and dismantle of the event.
Ø Our goal – to assist you in making this event a successful and pleasant experience.
Ø Our payment policy – all pre orders must be submitted with full payment to qualify for the advance pricing. All show site orders or changes must be paid in full at show site. We do not accept credit cards at this time but will accept a company check or cash. Changed or cancelled orders are subject to a 50% service charge. A service charge of $40.00 will be assessed for all returned checks. No credits can be issued for any services after the close of the show. Please bring any disputes or questions to our attention during the show through the Exhibitor Service Desk.
Rose Creations Convention Décor will provide an on site Exhibitor Service Desk. If you need to place, change or verify an order for your booth requirements, please visit us at this location and we will be happy to help you.
Please feel free to contact us at any time with any questions you may have in regards to your booth requirements.
Have a Great Show!
Best Regards,
Beatriz Rose Rodriguez
Email:
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Rose Creations Convention Decor
P.O. Box 1833
Weslaco, TX. 78599
(956) 314-1640
(956) 784-5044 Fax
O R D E R S U M M A R Y & R E C A P S H E E T
18th Annual Technology Conference
May 15 - 17, 2012
YOUR ORDERS MUST BE SUBMITTED WITH FULL PAYMENT BY THE POSTED DEADLINE DATES TO RECEIVE THE APPLICABLE ADVANCE RATES.
PAYMENT POLICY:
Ø All orders must be accompanied by full payment either by check or Cash as indicated below.
Ø Any orders received after the advanced pricing deadline of May 5th are subject to an additional 20% fee to the total order.
Company Name: Booth # ______
Rose Creations Convention Décor
P.O. Box 1833
Weslaco, TX. 78599
(956) 314-1640
(956) 784-5044 Fax
YOUR BOOTH PACKAGE INCLUDES!
IMPORTANT INFORMATION
18th Annual Technology Conference
May 15 - 17, 2012
Please be aware that each booth contains booth accessories based on the size of the space you purchased. You may want additional booth accessories, which are available on the following form.
Booth Packages:
10’x10’ booth includes: 8’ Tall Backdrop Drape, 3’ Tall Divider Drape,
One 6' Skirted Table, Booth Carpeting, One Booth Identification Sign & 2 Chairs.
Wireless Internet Service
One- 120 Volt/500 Watts Electrical Outlet
If there is additional voltage needed please contact the electrician directly.
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Rose Creations Convention Décor
P.O. Box 1833
Weslaco, TX. 78599
(956) 314-1640
(956) 784-5044 Fax
A D D I T I O N A L B O O T H A C C E S S O R I E S
O R D E R F O R M
A D V A N C E P R I C I N G D E A D L I N E: 05/04/2012
18th Annual Technology Conference
May 15 - 17, 2012
Included in Booth Cost: 8’ draped backdrop (black, white, red & gold), 3’ draped side-rail, booth carpeting, 7” x 42” identification sign, and two chairs provided by the
South Padre Island Convention Centre.
Quantity Advance Price Each Total
______4’ Undraped Table 30” high 30.00 ______
______4’ Draped 30” high 40.00 ______
______6’ Undraped Table 30” high 40.00 ______
______6’ Draped Table 30” high 50.00 ______
______8’ Undraped Table 30” high 55.00 ______
______8’ Draped Table 30” high 65.00 ______
______4th side table draping 25.00 ______
______Tall Chair w/back support 45.00 ______
______Easel 20.00 ______
______8’ Uprights & Bases 25.00 ______
______Telescoping Sliders (6’ – 10’) 15.00 ______
______Trash Can w/trash bag 12.00 ______
_____10’x10’ Carpet 90.00 ______
_____10’x20’ Carpet 150.00 ______
Carpet Colors ___Red ___White ___Blue ___Green ___Grey
ORDER SUMMARY TOTAL: ______
TAX:8.25%
GRAND TOTAL:
Company Name: Booth # ______
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Rose Creations Convention Décor
P.O. Box 1833
Weslaco, TX 78599
(956) 314-1640
(956) 784-5044 Fax
Shipments Order Form
18th Annual Technology Conference
Services Include:
► Receipt of shipments up to deadline date.
► Delivery to booth
► Crate storage
► Delivery of crates after show
►Delivery of freight to designated vehicles under our supervision
Does Not Include:
► Labor necessary for un- skidding, un- crating or more than a one – time spot.
Label each crate or package as follows:
FOR SHIPMENTS TOTALING LESS THAN 350 LBS.
Shipments must be prepaid….. collect shipments will be refused
Rates: $ 42.00 per 100 lbs.
$ 100.00 minimum Charge
Weight: # of pounds ______x $42.00= ______
(round off to nearest 100#) Total Amount Due
Company Name ______Booth Number ______