North Coast Village, Inc

NORTH COAST VILLAGE, INC

NORTH COAST VILLAGE HOA

BOARD OF DIRECTORS

MEETING MINUTES

July 15, 2011

1. CALL TO ORDER

A. President Steve Maschue called the North Coast Village, Inc. and North Coast Village HOA Board meeting to order at 6:00 p.m. in the party room.

1. Board Members Present:

PresidentSteve Maschue

Vice PresidentIrv Forman

TreasurerPaul Willis

SecretaryJoe Garrett

MemberLynn Campbell

Board Members Absent:

none

C. Others Present:

General ManagerJoe Valenti

HomeownersAbout 75

1. APPROVAL OF MINUTES

A.Resolution #1-7-15-11:

A motion was made by Steve Maschue to approve the minutes from the May 14, 2011 Board meeting and approve them as written. The motion was seconded by Irv Forman and approved 5-0.

III.MEMBER PARTICIPATION

A.President Steve Maschue described procedure for residents to speak during agenda.

IV.OFFICER REPORTS

1. President – Steve Maschue

1. Introduced Board Members & General Manager
2. Welcomed everyone to the meeting.

3.Prior to meeting the Board held an executive session meeting to review

delinquencies and a legal issue. Note: the legal issue was a slip an fall, which has now been settled.

4.The Annual Meeting has been set for Saturday, November 12, 2011. There are three seats open this year; Joe Garrett, Paul Willis, and Lynn Campbell. Anybody wishing to run for the Board is to contact our General Manager and fill out a candidate information form. Deadline for submitting names is October 1st, unless extended by the Board of Directors.

5. A motion was made by Steve Maschue to appoint the same three inspectors of election from last year; Steve Caudill, Kathryn Blankinship, and Keith Dietterle. Note: all three were at meeting and agreed to perform the function again this year. The motion was seconded by Irv Forman and approved 5-0.

1. Treasurer – Paul Willis

1. Reviewed the May 2011 financial statements.

2. Resolution #2-7-15-11: A motion was made by Steve Maschue to accept the Treasurer’s report, financial report, and bank reconciliations as presented. The motion was seconded by Paul Willis and approved 5-0.

3.It was on the agenda, but no discussion was made, that the Board of Directors has made an offer to purchase unit A108 from the bank, which had foreclosed on the unit last month.

V.MANAGEMENT REPORT

A.Review Calendar of Events.

B.Summer projects underway;

Jesse crew working on:

1. Many general repair projects

2. Waterproofing of balcony decks (up to two a week)

3. Replacement of rusted kynar metal at roof wall cap (780 feet), patio caps (11), balcony caps (39), window caps (28), and chimney caps (6). Got bid from Eberhard Benton Roofing in the amount of $170,000 to perform work. Have budgeted $95,000 and 18 months to do work in-house with Jesse and his crew.

4. Jesse gave an explanation of how windows work.

Landscapers:

1. Added new soil & color.

2. Getting caught up in weeding & trimming.

3. Will begin work on retaining wall east end of "A" building.

4. Start in Sept "E" garage waterproofing project, plus removal of poles and add new retaining wall.

Painters:

1. Doing lots of touch ups and leak repairs

2. Painted little "A" 4th floor mansard

3. During winter time will waterproof "B" building.

4. Will also paint 4th floor mansard on remaining 9 buildings.

C.Working on new web page for NCV!

D.See detail cost sheet for "Pool Restroom Refurbishment Project" - $105,200.

E.New boiler installed for "D" cottages is working great. Working on other areas, not so easy as the layout makes it difficult. Have information on a Laars Mighty-Stack. Looks like it would work for NCV.

VI.COMMITTEE REPORTS

A.Architectural Review Committee – Dean Sandri, Richard Fiddler, Mary Najarian, and Richard Van Loon.

1.The General Manager continues to work with homeowners regarding noise transference issues between units.

B.Finance Committee – Dick Douglas

1.Had meeting 6/14/11 to review contracts & discuss auditors.

2.Got two bids to perform 6/30/11 fiscal year end audit and tax returns.

a. Beck & Company CPA - $2,500

b. Dale Snyder CPA - $2,100

Resolution #3-7-15-11: A motion was made by Steve Maschue to accept the proposal from Dale Snyder CPA in the amount of $2,100 to perform the year end audit and tax returns. The motion was seconded by Joe Garrett and approved 5-0.

C.Landscape Committee – Kathryn Blankinship.

1.See minutes from meeting dated 5/14/11.

2.Sent notices to homeowners about removing trees.

a. Palm tree near C/D driveway - sent 29 notices, got 6 back, 4-1-1 remove.

b. Two pine trees by F cottages - sent 35, got 18 back, 12-6 to remove.

c. Pine tree near E101 - sent 54, got back 27, 23-2-2 to remove.

d. Pine tree at f/G driveway - sent 76, got back 35, 22-11-2 to remove.

Resolution #4-7-15-11: A motion was made by Steve Maschue to accept the recommendation of the Landscape Committee and remove all trees listed above. The motion was seconded by Irv Forman and approved 3-2.

D.Social Committee – Dennie Provo

1.Committee will hold one party this year; October 8th. Casino Night!

E.Government Affairs Committee - Steve Glasser (unable to attend)

1. Beach restroom workshop.

VII.UNFINSHED BUSINESS

A.Management informed the Board and the homeowners that NCV now has FHA approval. The application is good through 6/29/13.

B.Projects approved but not yet acted on:

1. New water dispenser.

C.Management supplied is listed of proposed projects for the upcoming year. Note: this does not include emergency's.

D.New Decks & Patio Policy - Need final approval. Last meeting Board approved some minor adjustments to the original policy. See attached copy of amended policy. Sent copy of new policy to all homeowners in the last newsletter for 30 day waiting period. Received no response. The Board now need to finalize new procedure.

Resolution #5-7-15-11: A motion was made by Steve Maschue to approve the new amended deck & patio policy and begin enforcement. The motion was seconded by Paul Willis and approved 5-0.

VIII.NEW BUSINESS

A. Siding

Ok, I think we finally got it! After a year of research and looking at all types of products from stucco, to siding, to wood shingles, to cement shingles, I like the product from Hardie the best. Hardie and Dixieline have given us a great price of $7.25/board. Each board covers about 2 sq feet. So if we use 4400 sq feet at the D1-14 cottages the invoice would run $15,950 plus tax and delivery. This includes the color baked into the product; 15 year warranty on the paint and 30 year full warranty on the product. Certainteed came in at $8.66 per board, primed. There painted version would be about $9.50/board.

Advantages of cement base product:

1. No painting for about 15+ years, saving at least 3 to 4 painting cycles. Each painting cycle runs about $6,000.

2. No Termites.

3. No dryrot.

4. A+ fire rated

5. Product will look a little different, but a cleaner look.

6. Easy to install & low maintenance over lifetime.

During siding construction we will replace the paper, which is shot, and will replace the insulation with R13. Back 25+ years ago they used R11. R13 will better insulate the building. Another option is to use plywood as backing. This will give some additional R ratings along with some earthquake enhancement. Plywood would run about $2,000 more for the building.

Resolution #6-7-15-11: A motion was made by Steve Maschue to accept the recommendation of the General Manager and use Hardie Siding as the product of choice for re-siding the cottage buildings. Also recommend using R13 insulation and plywood as backing. Siding of D1-14 would take place in spring 2012. The idea would be to wait one year then proceed with 2 buildings a year until completion. The motion was seconded by Joe Garrett and approved 5-0.

B. Painting

It is time to paint the stucco, which has not been painted since 1999, the trim-which was painted about 5 years ago, and the mansard roofs-which were painted about 6 years ago. We have come up with two options to paint the buildings. Budgeted $205,000 for both.

Option #1

Stay with what we have, except change out the green for a brown/earth tone color, which looks very nice. Simple to do; see two examples on the B & C buildings near the office.

Option #2

Change the stucco, trim, and accent color altogether to a sharp looking updated look that has a slight gray/green tint to it. The color matches the new mansard color, which is the color that the Hardie siding comes in. See "G" building near office for example.

Bids to paint the mansard and building;

1. Dynamix Painting$209,800

2. Prime Co$188,990

Resolution #7-7-15-11: A motion was made by Steve Maschue to accept the bid from Prime CO in the amount of $188,990 to paint the 4th floor mansard roofs and the stucco, trim, and accent color of the 10 big buildings. The motion was seconded by Lynn Campbell and approved 5-0. Note: the color will be decided at the next meeting.

C. Solar Energy

Management in currently working on getting bids to perform the following:

1. Solar assist for pool.

2. Solar assist for the hot water boilers.

3. Produce our own electricity.

With the complexity of different types of systems, availability of tax credits, reimbursement programs for non-profits, depreciation schedules, location of panels, funding, etc. management is not ready to offer his recommendation. Two different company's are suggesting products that are not widely in use. One system is $17,500 while another system is $67,000. Doing more research.

D. Remodel of the "A" side, including bathroom

Last meeting the Board of Directors and the homeowners reviewed preliminary plans for improvement to the "A" pool area and common area, which included adding a bathroom. The Board and the homeowners liked many of the ideas, gave their recommendations, and tonight I will have more detailed plans for the area incorporating the ideas and decisions from last meeting. Management presented many improvements to the "A" pool/spa common area. The work was divided into 4 phases, with phase I being the bathroom and shower area, phase II the spa area, phase III included ADA ramping from the elevator to the pool area, and phase IV expanding the deck to the west and south along with expanding the ping pong room by adding a seating area and fire pit.

Resolution #8-7-15-11: A motion was made by Steve Maschue to approve the preliminary plans as presented and proceed with phase I of the project, which includes a bathroom and shower area. The estimated cost to be $63,800. Note: the plans for phase I are attached and are a part of the minutes. The motion was seconded by Joe Garrett and approved 5-0.

E. Waterproof "B" buildings

The waterproofing product for the "A" building so far is working great and very easy to use for the guys. I would like to use the same process for the "B" buildings. Have sand blasting bid from RW Little to sand blast both the big and little "B" buildings in the amount of $16,300 ($3.50 ft).

Resolution #9-7-15-11: A motion was made by Steve Maschue to accept the bid from RW Little in the amount of $16,300 to sand blast both "B" buildings and have Jorge and his crew apply the waterproofing product on the walls. The motion was seconded by Irv Forman and approved 5-0.

IX.INFORMATION AND CORRESPONDENCE

1. Upcoming meeting dates for 2011:

1. September 10th - 9 am
2. November 12th - 10 am annual meeting.

B. Letter from ARC chairperson saying how nice the pool enhancement project looks.

C.There was a brief discussion about parking and "auto tow". The residents do not want to change the procedure.

X. MEMBERS’ FORUM

1. Brief discussion took place between the owners and the Board.

XI.ADJOURNMENT

1. With the business at hand completed, it was moved, seconded, and unanimously approved to adjourn the meeting at 8:00 pm. Food & wine was provided by NCV HOA and Steve Caudill.

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PresidentSecretary

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