British Columbia Speed Skating Association

British Columbia Speed Skating Association P & R’s

INDEX

SECTIONHEADING PAGE

sECTION 1Membership4

Rule 1.1Skater Membership 4

Rule 1.2Associate Membership 4

Rule 1.3Club Membership 4

Rule 1.4New Clubs 4

Rule 1.5Officers, Officials and Chaperones4

SECTION 2Skaters’ Number and Colours5

Rule 2.1 Number Assignments 5

Rule 2.2 Number Specifications 5

Rule 2.3 Club Number Block Reassignments 5

Rule 2.4 Active Club Colours and Numbers 5

Rule 2.5Former Clubs, numbers not reassigned7

Rule 2.6Former Clubs, numbers reassigned7

section 3Competition and Classes8

Rule 3.1Age Class 8

Rule 3.2BC Long Track Championships 8

Rule 3.3BC Short Track Championships 8

Rule 3.4Other BC Sanctioned Competitions 8

(a) Age Class Competitions 8

(b) All Points Competitions 8

(d) Short Track Regional Championships 9

(e) BC Winter Games9

seCTION 4Competition Sanction 10

Rule 4.1Definition 10

Rule 4.2Competitions Requiring Sanctions 10

Rule 4.3Requirements for Sanction 10

Rule 4.4Application for Sanction 10

Rule 4.5Notification of Sanction 11

Rule 4.6Withdrawal of Sanction 11

SECTION 5Competition Rules 12

Rule 5.1Rules Jurisdiction 12

Rule 5.2Appeals and Protests 12

Rule 5.3Competition Protocols 12

Rule 5.4Entry Form Closing Date 12

Rule 5.5Sanction Viewing12

Rule 5.6Late Entry 12

SECTION 6Categories13

Rule 6.1Skater Categories13

(a) Provincial Level 13

(b) Regional 1 Level 13

(d) BC Cup Eligibility 13

Rule 6.2Determining Category Status 13

SECTION 7Advanced Programs Committee 14

Rule 7.1Committee Members 14

Rule 7.2Responsibilities 14

Rule 7.3Selection of BC Team15

Rule 7.4Ranking 15

(a)General15

(b) Long Track Olympic Style 15

Rule 7.5Travel Assistance and Funding for Skaters 16

(a) General16

(b) Canadian Championships16

(d) National Junior Long Track Trials 17

(e) National Training Camps 17

(f) National Short Track Team Trials 17

(g) National Junior Short Track Trials 17

Rule 7.6Provincial Camps 18

SECTION 8Records Committee 19

Rule 8.1Committee Members19

Rule 8.2Responsibilities 19

Rule 8.3Criteria for BC Records19

Rule 8.4Categories of BC Records 19

Rule 8.5Application for BC Records19

SECTION 9Awards Committee 20

Rule 9.1Committee Members 20

Rule 9.2Responsibilities 20

Rule 9.3Skater of the Year Award 20

(a) BC Skater of the Year Provincial Status 20

(b) BC Skater of the Year National Status 20

Rule 9.4Neil Dyer Memorial Shield 21

Rule 9.5Clara Overend Trophy 21

Rule 9.6Thobo-Carlsen Award21

Rule 9.7Agatha VanDerStarre Award 22

Rule 9.8-1Most Improved Club of the Year Award 22

Rule 9.8-2Competitive Club of the Year Award23

Rule 9.7Volunteer of the Year 23

Rule 9.8Skater Bursaries 23

Rule 9.9Championship Medals 24

SECTION 10Officials’ Development Committee25

Rule 10.1Committee Members 25

Rule 10.2Responsibilities 25

Rule 10.3Provincial Certification 25

Rule 10.4Certification to the SSC Criteria 26

Rule 10.5Criteria for Certification 26

(a) Club Officials Level One 26

(b) Provincial Officials Level Two 26

Rule 10.6 Officials Criteria for Competitions 27

SECTION 11Coaching Development Committee28

Rule 11.1 Committee Members 28

Rule 11.2 Responsibilities 28

SECTION 12Membership Development Committee 30

Rule 12.1 Committee Members 30

Rule 12.2 Responsibilities 30

SECTION 13OTHER COMMITTEES

Rule 13.1Risk Management– Harassment31

SECTION 14Reports and Meetings32

Rule 14.1 (a) Club Reports to AGM 32

(b) Committee Reports to AGM 32

Rule 14.2 (a) Project or Special Event Budget Reports 32

(b) Expense Reports 32

SECTION 15Amendments to P & R’s 33

Rule 15.1 Amendment Frequency 33

Rule 15.2 P&R Amendment Submissions 33

SECTION 16 BCSSA POLICIES Manual34

Rule 16.1 Policy Preamble34

Rule 16.2 Policy Amendments, Additions and Deletions 34

APPENDIX 1References to the Policy Manual35

SECTION 1 – MEMBERSHIP

11Skater Membership:

The annual fee for skater membership in the British Columbia Speed Skating Association (BCSSA) shall be the annual fee of Speed Skating Canada (SSC) for skaters plus such fee as shall be determined by the Membership at the Annual General Meeting of the BCSSA.

(a) Registration Fees:

All BCSSA and SSC bulk registration fees (including skater registration fees, club affiliation fees and any provincial levy) must be received by the BCSSA Office before November 30th or skaters will not be permitted to skate any sanctioned meet.

No Skater can register to skate in any full or safety sanctioned competition until his/her club has submitted its bulk registration to the BCSSA office.

(b)The cutoff for skater registration for the current year will be February 15th.

I2Associate Membership:

The annual fee for associate membership in the BCSSA shall be the annual fee of SSC for associate members plus such fee as shall be determined by the Membership at the Annual General Meeting of the BCSSA.

13Club Membership:

(a)The annual fee for club membership in the BCSSA shall be determined by the Membership at the Annual General Meeting of the BCSSA.

(b)Each member club shall receive one set of Red Book inserts (both Provincial and SSC) annually at no charge.

14New Clubs:

(a)The annual fee for new clubs shall be that fee determined for all clubs as in Section 13 except that the fee shall be included in a grant to the new club as outlined in Sec.1-4 (b).

(b)A Start-up grant of $300.00 shall be given to the new club subject to the registration of not less than three (3) members of the governing body of the club plus all the skaters and the acceptance as a member club by the Association.

(c)New Clubs shall be eligible for a free jig and stone for skate sharpening, a copy of the BCSSA and SSC Constitution, ByLaws and P&R's (Red Book), BCSSA Policy Manual plus copies of all other BCSSA and SSC materials deemed necessary by the Membership Development Committee.

15Officers, Officials and Chaperones:

All provincial and club officers, namely the Presidents, VicePresidents, Secretaries, Treasurers, Directors and Coaches, Officials and Chaperones must be paid up as associate members or competitive members of the BCSSA and SSC.

SECTION 2 SKATERS' NUMBERS AND CLUB COLOURS

2INumber Assignments:

Numbers for skaters shall be assigned to clubs within this Association in blocks of 100.

22Number Specifications:

Skater’s numbers shall be of the size and type as determined by SSC

23Club Number Block Reassignments:

In the case of a club becoming dormant or extinct, numbers assigned to that club shall not be reassigned for a period of at least three (3) years in case such club is revived and can continue with the same group of skating numbers.

24Active Club Colours and Numbers:

The registered colours of each speed skating club in this Association and the racing number assigned to those clubs are as follows:

Burnaby Haida100 199Black with red trim

Formed in 1968 at Thunderbird Arena UBC by Joan Todd, moved to Bumaby in 1975

Chetwynd Auroras1700 1799Turquoise black and white

Formed in 1986 by Karen MacLaren

Dawson Creek1 99Black with gold yellowtrim

Formed in 1955 by PatUnderhill

Esquimalt500 599Black, royal blue and white

Formed in 1966 by Jim Shields

Fort St. James Falcons1600 1699Royal blue and white

Formed in 1984 by Jim Almgren

Fort St. John Elks300 399Navy, red and white

400 499Formed in 1964 by Joe and Millie Bodnar

Kamloops Long Blades1000 1099Black and white

Formed in 1992 by Sandi VyseLloyd, Phyllis Vyse, Bill Zirnhelt and Sharon Wall

Kelowna2600 2699 Black, red and yellow

Formed in 1998 by Lolly Kaiser and Tim Cooney

Kimberley1200 1299Grey with red striping and blue trim

Formed in 1980 by Peter and Doreen Rosberg

Langley Blades2300 2399Black and maroon

Originally Aldergrove, formed in 1988 by Linda Lee

Mackenzie2700 2799 Blue with yellow/multicoloured trim

Formed in 1996 by Ross Knudson

2-4Matsqui Blades700 799Navy blue, white and red

7700 7799Formed in 1975 by Clara Overend as the Abbotsford Blades

Mission Racers200 299Green, white and silver

2000 2099Formed in 1972 by Clara Overend

NechakoLake1300 – 1399Red, Black & Silver

Formed in 2004 by Nicole Ebert and John & Sheila Thobo-Carlsen

Nelson2500 2599Red & Blue top with dark navy bottom

Formed in 1998 by Louise Poole

Pacific Blades1800 – 1899Royalblue and yellow

Formed in 2004 by Diaya Maseja

Peninsula3200 – 3299Black, red and silver

Formed in 2004 by Brenda Freer

Port Coquitlam2200 2299Cobalt blue and black

Formed in 1988 by Linda Lee

PowellRiver 3500 – 3599 Colours to be determined

Formed in 2007 by Tanja & James

Hanson; Darcy Gesell & Dean Elzer

Prince George Blizzard600 699Dark blue with Kelly green trim

Formed in 1974 by Bill Dyer. Revived in 1977 by the Marshalls, Rosbergs and ThoboCarlsens

Richmond Rockets3400 – 3499Dark red and grey

Formed in 2005 by Sue Spencer

and Michele Pepin

Ridge Meadows Racers1100 1199Black, royal blue and jade green
Formed in 1979 by George Donatelli

RiverCity Racers3300 – 3399Steel Blue, silver and black

Formed in 2005 by Cathy Turnbull-Spence and Owen Spence

RobsonValley3000 3099Black and teal green

Formed in 1993 by Diana Coder

Salmon Arm1900 - 1999Red and black

Formed in 2004 by Marcia Beckner, Mike Hall and Sheila & John Thobo-Carlsen

Sardis Fliers800 899Black with white trim

Formed in 1977 by Clara Overend and Bev Burleigh

Vancouver1400 – 1499Blue and Silver trim

Formed in 1980 by Trudy Brabander as

Kitsilano. Name and colours changed in 2005

Vernon1500 1599Black with bright green trim

Formed in 1979, revived 1983 by Peter Blokker

2-5Former clubs whose numbers have not yet been reassigned:

Numbers not assigned: 2800 and 2900

Hope Striders1900 1999Formed in 1987 by John Munroe

Kitimat2100 2199First formed in 1980 by Sheila ThoboCarlsen, revived in 1986 by Tom Balfour and Rhianon Watson then closed in 1998

Campbell River3100 3199Formed in 1995 following the BCWG by Peggy Olafson (BCSSA) and Linda Baechler

Surrey 900 – 999Formed in 1976 by Clara Overend. Revived in

2003 by Rolf Bieirmeister and BCSSA MDC

and closed in 2006-2007 season

2-6Former clubs whose numbers have been reassigned:

Hudson Hope (400-499)Formed in the late 60’s by Reidar. Closed in the late 70’s

Elkford(2400-2499)Formed in 1988 by Danielle Conroy (BCWG)

FraserMountain(1300-1399)Black and purple

Formed in 1980 by Jim Erlacher and the Prince George Club. Closed in 2000.

Oliver-Osoyoos (1800-1899)Formed in 1983 by John & Sheila Thobo-Carlsen and Jean Fry. Closed shortly thereafter.

SECTION 3 COMPETITIONS AND CLASSES

3IAge Classes:

As per SSC P & R's Section K3102 and K21100. Plus Cradles age 5 and under.

32BC Long Track Championships:

(a)Mass Start distance as per SSC P & R's Section K22100 A

i)Format: SSC Age class Pee Wee to Masters

Provincial, Regional 1 and Regional 2 may be skated separately if numbers permit and as determined by the Chief Referee in consultation with APC prior to the meet.

ii)Medal Categories: Aggregate competition points:
(A)Provincial Level, Regional 1 and Regional 2
(B)Exhibition: Cradles

(b)Olympic Style distances as per SSC P & R’s Section K22-100-B
i)Format: Junior, Senior (All Round Short), Masters

ii)Eligibility: Provincial Level

iii)Medal Categories: Aggregate, Junior, Senior and Masters.

(c)Additional information as set out in the APC Bulletin.

33BC Short Track Championships:

(a)Distances as per SSC P & R's Section K22100

(b)Categories Provincial Level skaters, Pee Wee to Masters
(c)Relays be held following the last distance
(d)Format as set out in APC bulletin
3-4Other BC Sanctioned Competitions:

(a)Age Class Competitions:

SSC format to be followed

(b)All Points Competitions 111.12m Oval:

i)All distances shall be set according to ability of skaters in each group.

ii)Initial placement shall be within juvenile and up and midget down, and according to time submitted within these groups.

iii)Skaters obviously misplaced may be appropriately reassigned by meet coordinator.

iv)SSCformat for points and seeding to be followed.

3-4(c)Ability Competitions:

i)Distances shall be set according to the ability of skaters in each group.

ii)Skaters will be ranked from fastest to slowest by submitted 500m times then divided into
groups based on the maximum number of skaters allowed on the line.

iii)Initial placement shall be within juvenile and up and midget and down, and according to times submitted within these groups.

iv)After each distance, the skaters will be reseeded according to the format of the meet.

v)Disqualified skaters will be considered last in their race and move down. If two skaters are disqualified, the points will be divided between the two and both will move down a race and two from the lower race will move up.

vi)Points will be determined by the number of skaters entered in the competition, i.e. 100 skaters entered…1st – 100 pts…. 2nd – 99 pts…. on down.

vii)A modified format that is agreed upon by the Competition Coordinator and the Chief Referee may be implemented.

(d)Short Track Regional Championship Competitions:

i)Short Track Regional Championship Competitions, one in the north and one in the south, which will occur before the Provincial Short Track Championships.

ii)The Short Track Regional Championship Competition will be a BCSSA “Competition Sanctioned” competition.

iii)The Short Track Regional Championship Competition will be bid on at the Annual General Meeting.

iv)Mass Start distances as per SSC P & R’s Section K22-100-C

Format: SSC Age Class – Pee Wee to Masters
Regional 1 and Regional 2 may be skated separately if number permit and as determined by the Chief Referee in consultation with APC prior to the meet.
Medal Categories: Aggregate competition points:
(1)Regional 1 and Regional 2
(2)Exhibition: Cradles

(e)BC Winter Games/Northern BC Winter Games:

i)As per Games Rule Book.

SECTION 4 COMPETITION SANCTION

41 Definition:

A Sanctioned Competition shall be any Competition held within the Province of BC, which has met the requirements for sanction and has been issued a Certificate of Sanction.

42 Competitions Requiring Sanctions:

(a)All Competitions require a minimum of a BCSSA Safety Sanction.

(b)An SSC Sanction is required for all Provincial Meets eligible for Sanction under SSC rules.

43Requirements for Sanction:

(a)The Competition shall be hosted by a member club of the BCSSA.

(b)The planned Competition shall be held in accordance with SSC and BCSSA rules.

(c)For Records to be recognized, the Competition must be held on a Certified Track as per rule N4-101 of the SSC’s P & R’s. Certification shall be made prior to the Competition and written proof of Certification by a qualified Engineer or Surveyor shall be submitted to the Referee prior to the start of the Competition.

(d)The Competition shall use electronic watches and/or electronic timekeeping.

(e)At Provincial Championships and Ranking Competitions an SSC Sanction is required and the Competitions Coordinator shall ensure that the minimum Level 2 qualified Officials in the following areas are available:

Chief RefereeChief StarterMeet Co-ordinator
Chief TimerChief Place JudgeLap Counter
Chief Recorder Chief Clerk of the Course
Regional Championships shall endeavour to meet the above criteria.

(f)The Competition shall have qualified medical or first aid personnel with a minimum Level2 First Aid Ticket available on site, and he/she must be clearly identified.

(g)The Competition shall have in place an adequate number of proper safety mats, as per SSC Procedures and Regulations.

44Application for Sanction:

(a)Application for Sanction shall be made in writing to the President care of the BCSSA office not less than 14 days prior to the planned Competition.

(b)Application shall contain:

i)The completed sanction request form

ii)The Competition entry form

iii)The sanction fee as determined by the Board.

45Notification of Sanction:

(a)Sanction shall be given in writing by the President or Designate of BCSSA.

(b)Each member club shall be notified that a sanctioned Competition is planned, at least fourteen (14) days prior to the beginning of the Competition.

(c)In the case of the Provincial Short Track and Long Track Championships, each member club shall be notified at least twenty one (21) days prior to the beginning of the Competition.

46Withdrawal of Sanction:

(a)The Chief Referee may withdraw a sanction should the requirements outlined in subsection 43 not be met on the day of the Competition.

(b)The Chief Referee must notify the Competition Coordinator prior to the commencement of the competition (or during the competition should a situation arise) that the sanction may be withdrawn.

(c)The Chief Referee must submit, in writing, to the President of BCSSA care of the BCSSA office within seven (7) days of the completion of the Competition, the reasons why a sanction was withdrawn.

SECTION 5 COMPETITION RULES

51Rules Jurisdiction:

Competition rules shall be the rules of SSCplus any such rules as from time to time may be added by the BCSSA.

52Appeals and Protests:

As set out in SSC rules.

53Competition Protocols:

Competition Protocols shall be sent within seven (7) days following the Competition to the BCSSA President (c/o the BCSSA office), Director of Advanced Programs, Provincial Categories Officer, Records Committee Chairperson, Provincial Regional Technical Staff and be posted to the BCSSA Website.

54Entry Form Closing Dates:

Closing dates for the Competition entry forms shall be no earlier than eight (8) days prior to the Competition.

55Sanction Viewing:

The written sanction shall be available for viewing at the site of the Competition.

56Late Entry:

A host club may accept late entry and a penalty equal to the registration fee may be levied.

SECTION 6 – CATEGORIES

61Skater Categories:

(a)Provincial Level

All skaters who have skated less than 120% of the Canadian Record in his/her age class in at least 2 applicable distances.

(b)Regional 1 Level

All skaters, Pee Wee to Juvenile, who have skated 120% and over but less than 140% of the Canadian Record in his/her age class in at least 2 applicable distances AND all skaters Junior to Master, who have skated 120% and over of the Canadian Record in his//her age class in 3 or more distances.

(c)Regional 2 Level

All skaters, Pee Wee to Juvenile, who have skated 140% and over of the Canadian Record in his/her age class in 3 or more distances.

(d)BC Cup Eligibility

All skaters, Pee Wee to Master, eligibility percentages to be announced in the Advanced Program Committee High Performance Bulletin every September.

(e)All Skaters will be allowed to carry Short Track categories to Long Track Competitions.

6-2Determining Category Status:

(a)Skaters’ personal best times must be from the current or previous season.

(b)Peewee to Midget skaters, moving up into their next age class, may use their times and percentages from the previous year in the applicable age class distances that they are moving into, for the first year in their new age class only. All other skaters percentages will be calculated by using the skater’s personal best times against his/her current age class records.

(c)Skaters’ placement in a category will be determined by his/her times in the provincial data base on the registration deadline for any meet.

SECTION 7 ADVANCED PROGRAMS COMMITTEE

71Committee Members:

(a)The Advanced Program Committee shall consist of:

i)The Chair and/or person acting as Chair shall be the Director of Advanced Programs.

ii)The Director of Coaching.

iii)Three other BCSSA members including one from the North and one from the South.

iv)BCSSA Provincial/Regional technical staff or High Performance coach in an advisory capacity only.

v)One skater rep who shall be a member of BCSSA and have a vote.

(b)No two members of the committee shall be from the same club (excluding the skater rep.)

72Responsibilities:
In consultation with the High Performance Coach:

(a)Supervising the development of Provincial Level skaters in the Province of BC.

(b)Provide ongoing support and communication throughout the season.

(c)Establishing qualifications for a BC Short Track and BC Long Track team.

(d)Selecting a BC Short Track and a BC Long Track team to compete in interprovincial, national and international Competitions.