QSI LIBRARY SETUP AND ORGANIZATION

Quality Schools International uses Follett® Destiny Library™Manager (Destiny) to catalog, organize and search your library materials collection. In August 2015, a QSI Library District was created. From this date forward, each individual QSI school library is now part of a shared QSI Library District.

For this reason, it is important that all QSI libraries follow a single set of guidelines and standards. This will provide uniformity across the QSI Library District. The information below should be used to organize your library materials collection. There is, also, a section called ‘Optional Sections Guidelines’ to assist in making site-based (locally defined) decisions.

QSI Library District Section Headings:

All libraries should include, as needed, the following section headings to facilitate the organization of library materials. These section headings reflect current library organizational standards and best practices. No library is required to use every section listed.

As needed, the library may include other locally defined section headings. But, any locally defined section headings should not conflict with the QSI Library District section headings.

QSI Library District Section Headings with Spine Label Examples+

808.8 – Story Collection
Story collections are defined as collections of short stories by single or different authors. One exception is collections of fairy tales or folk tales, which are classified in 398.2. Collections of scary stories and ghost stories are classified in 808.8
Shelve using Dewey Decimal Classification (DDC) 808.8 and then alphabetically using the first three letters of the author's last name.
As an example: Unaccustomed earth / by Jhumpa Lahiri - will have a call number of808.8 LAH
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The).
As an example: The best American short stories of the century / John Updike, editor ; Katrina Kenison, coeditor – will have a call number of 808.8 BES / 808.8 is used for both fiction and nonfiction titles.
808.8
LAH
808.8
BES
Fiction / Nonfiction+
AB – Audiobook
A recording of a book being read, typically a novel.
Shelve using appropriate prefix (F, YA, etc.) or in numerical DDC order and then alphabetically using the first three letters of the author's last name.
As an example: James and the giant peach / by Roald Dahl - will have a call number ofAB JF DAH
As an example: The Renaissance in a nutshell / by Peter Whitfield – will have a call number of AB 940.2 WHI
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The). / AB
JF
DAH / AB
940.2
WHI
920–Biography, Collective
The separate or combined nonfiction accounts of the lives of two or more persons. The persons may have a common link (e.g., women explorers; British monarchs) or may not be associated with any specific subject (e.g., famous people of the 20th century).
Shelve using the DDC of 920 and then alphabetically using the first three letters of the author's last name.
As an example: The Beatles / by Hunter Davies – will have a call number of 920 DAV / 920
DAV
BIO –Biography, Individual
This section contains nonfiction books that give an account of someone's life written by someone else.
Shelve with the prefix of BIO and then alphabetically using the first three letters of the biography subject’s last name.
As an example: Southern Daughter : The Life of Margaret Mitchell and the Making of Gone with the Wind / by Darden Asbury Pyron – will have a call number ofBIO MIT
NOTE: Move any individual biographies using DDC 921 into the BIO section. It is not necessary to change the spine label or the Destiny copy record(s). / BIO
MIT
DVD – Fiction Feature Films (Videos)
This section contains DVDs with fictional audio/visual content such as feature films.
Shelveusing appropriate prefix (F, YA, etc.) and then alphabetically using the first three letters of the title. Excluding initial articles (e.g., A, The).
As an example: Gone with the Wind – will have a call number of DVD F GON / DVD
F
GON
DVD – Documentary Films (Videos)
This section contains DVDs with nonfiction audio/visual content that presents the facts about a person or event.
Shelve in numerical DDC order and then alphabetically using the first three letters of the title. Excluding initial articles (e.g., A, The).
As an example: The Making of a Legend : Gone with the Wind / DVD edition – will have a call number of DVD 791.43 MAK / DVD
791.43
MAK
E – Easy Fiction
Titlewave Interest Level**: PreK, K-3
This section contains picture books, regardless of the difficulty of the text in the books.
Shelve with the prefix of E and then alphabetically using the first three letters of the author's last name.
As an example: A perfect picnic / by Sarah Albee – will have a call number of E ALB / E
ALB
F – Fiction
Titlewave Interest Level**: AD
Describes imaginary events and people. Primarily for adults or fluent readers capable of understanding the content with mature themes. Books are not specifically written for youth.
Shelve with the prefix of F and then alphabetically using the first three letters of the author's last name.
As an example: Room / by Emma Donoghue–will have a call number of F DON / F
DON
Foreign Language
Keep all foreign language titles in the same section and include the first 3-characters of the language name. For example, Spanish = SPA
Shelve using the first 3-characters of the language name, then the appropriate prefix (F, YA, etc.) or numerical DDC order and then alphabetically using the first three letters of the author's last name.
As an example: La casa de los espíritus / by Isabel Allende – will have a call number of SPA F ALL
As an example: Family pictures : Cuadros de familia / by Carmen Lomas Garza– will have a call number of SPA 306.85 GAR
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The) / SPA
F
ALL / SPA
306.85
GAR
JF – Juvenile/Junior Fiction
Titlewave Interest Level**: 3-6, 5-8
This section contains chapter books. The reading ability in these grades can vary widely and an individual's ability can change quickly.
Shelve with the prefix of JF and then alphabetically using the first three letters of the author's last name.
As an example: The moon dragon / by Tony Abbott – will have a call number of JF ABB / JF
ABB
Nonfiction+
Literature based in fact. This is nonfiction that is usually with text and illustrations appropriate for ages 8 through Secondary.
Shelve in numerical DDC order and then alphabetically using the first three letters of the author's last name.
As an example: How we got to now : six innovations that made the modern world / by Steven Johnson– will have a call number of 303.48 JOH / 303.48
JOH
PRO – Professional
This section contains staff/teacher resources.
Shelve with the prefix of PRO, then in numerical DDC orderand then alphabetically using the first three letters of the author's last name.
As an example: Library mania : games & activities for your library / by Charlene C. Cali – will have a call number of PRO 025 CAL
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The).
NOTE: Move any professional resources using a TR prefix into the PRO section. It is not necessary to change the spine label or the Destiny copy record(s). / PRO
025
CAL
REF – Reference
This section contains encyclopedias, dictionaries, thesauruses, atlases, etc.
Shelve with the prefix of REF, then in numerical DDC orderand then alphabetically using the first three letters of the author's last name.
As an example: The Filmgoer's Companion / by Leslie Halliwell – will have a call number of REF 791.43 HAL
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The). / REF
791.43
HAL
SR – Sound Recording
A musical or non-musical recording, typically a composed piece of music, biographical reading or a speech. A book reading (i.e., novel) should be classified using AB (Audio Book).
Shelve using appropriate prefix (F, YA, etc.) or in numerical DDC order and then alphabetically using the first three letters of the author's last name.
As an example: American folk songs for children / by Mike Seeger– will have a call number ofSR E SEE
As an example: Never give in! : the best of Winston Churchill's speeches / by Winston S. Churchill – will have a call number of SR 941.08 CHU
NOTE: If no author is given, then the first three letters of the title are used. Excluding initial articles (e.g., A, The). / SR
E
SEE / SR
941.08
CHU
YA – Young Adult Fiction
Titlewave Interest Level**: YA
Young Adult books are written primarily for pre-teens and teens. They are intended for the reading level and interest level of middle school and secondary students. For most middle school readers, there is some overlap of interest level and reading level between the JF and YA collections.
Shelve with the prefix of YA and then alphabetically using the first three letters of the author's last name.
As an example: The red badge of courage / by Stephen Crane – will have a call number of YA CRA / YA
CRA

**Interest levels are based on the subject/content of the book and target the most appropriate grade ranges for potential readers. An interest level of 3-6 means that the subject/content of the book is appropriate for students in the third grade through sixth grade (8YO through 11YO).

+ The Dewey Decimal Classification (DDC) system is used to organize nonfiction books (See table at end of this document). Typically, no more than 2 places past the decimal point for nonfiction should be used (e.g., 910.91 MAC). When needed additional decimal places (past the decimal point) can be used.

Optional Sections Guidelines:

  • These sections do not require changing the call number. They are mostly used in cases where books would not be together because they are by different authors or are in different Dewey Decimal Classification (DDC) sections. The books are kept together, in a single section, for the convenience of the user (i.e., student, teacher or parent).
  • For all the below Optional Sections you can use the Destiny sublocation field to help locate these books.
  • The library should include signage to guide users to the appropriate section(s).

Novel Sets: Keep all novel sets in the same section and include the prefix NS on the spine label and in the call number.

Paperback Books: Keep ELEMENTARY (picture books, or E books) in a separate section, as interfiling them with hardback can be very damaging to the book. Paperbacks are easily damaged and very rarely last long in a library. Consider weeding paperbacks from the library collection and giving to classroom teachers. However, if you have a collection of paperbacks that you want to keep, then keep them in a separate section and include PB on the spine label and in the call number.

Parenting/Counseling:Some books about child psychology, parenting, peer interaction, etc. are in the DDC 300s and some are in the DDC 600s, so it can be helpful to create a section for parents and/or counselors to have access to these types of books in single section.

Popular Series or Series:Sometimes series are written by different authors (i.e.: Dear America series, or American Girl series). So, in order to shelve them together, it can be helpful to designate a section called Popular Series or Series, and shelve these books together.

Leveled Books:

“A leveled book collection is a large set of books organized by level of difficulty– from very easy books appropriate for emergent readers to longer, complex books for advanced readers in the intermediate grades. Placing a book within a level means considering a “cluster” of characteristics – many different aspects of the text that support and challenge readers. A level is only an approximation and there is some variability expected within it . . .Within a level there are a variety of texts, which will expand at increasing levels of difficulty.”

Excerpt from Matching Books to Readers: Using Leveled Books in Guided Reading (1999) by Irene C. Fountas and Gay Su Pinnell. p. 15.

Characteristics to Consider When Leveling Books:

  • Book and print features
  • Content, themes, and ideas
  • Sentence complexity
  • Text structure
  • For more detailed information refer to theQSI_Leveled_Reader_Descriptions.pdf

End-of-Year Procedures and Inventory:

  • 3 weeks prior to last day:
  • Overdue notices should be sent to students and teachers. These should include notification that if book(s) is not returned, replaced or fine paid, that student grade information will not be provided (i.e., status reports, transcripts).
  • 1 to 2 weeks prior to last day:
  • Fines should be collected and entered into Destiny.
  • A thorough shelf reading should be done. If possible, have volunteers assist.
  • 1 week prior to last day:
  • A Destiny inventory must be completed. This is an annual requirement of QSI Headquarters.
  • It is strongly recommended that the library be closed while completing the inventory.
  • After inventory is complete:
  • Upload library collection, to Titlewave, for a TitleWise Collection analysis.
  • The TitleWise Collection Analysis tool is designed to help assess the library collection, identify strengths and areas of need, and to help with purchasing decisions and weeding.
  • For more detailed weeding information refer to the HowTo_WeedLibraryCollection.pdf

List of References:

  • Refer to the document called ‘QSI ESSENTIAL LIBRARY INFORMATION’.

Dewey Decimal Classification (DDC) System

DEWEY DECIMAL CLASSIFICATION

THE HUNDREDS DIVISIONS

000 Computer science, information & general works / 100 Philosophy & psychology
000 Computer science, knowledge &
systems
010 Bibliographies
020 Library & information sciences
030 Encyclopedias & books of facts
040 [Unassigned]
050 Magazines, journals & serials
060 Associations, organizations &
museums
070 News media, journalism & publishing
080 Quotations
090 Manuscripts & rare books / 100 Philosophy
110 Metaphysics
120 Epistemology
130 Parapsychology & occultism
140 Philosophical schools of thought
150 Psychology
160 Logic
170 Ethics
180 Ancient, medieval & eastern
philosophy
190 Modern western philosophy
200 Religion / 300 Social sciences
200 Religion
210 Philosophy & theory of religion
220 The Bible
230 Christianity & Christian theology
240 Christian practice & observance
250 Christian pastoral practice & religious
orders
260 Christian organization, social work &
worship
270 History of Christianity
280 Christian denominations
290 Other religions / 300 Social sciences, sociology &
anthropology
310 Statistics
320 Political science
330 Economics
340 Law
350 Public administration & military
science
360 Social problems & social services
370 Education
380 Commerce, communications &
transportation
390 Customs, etiquette & folklore
400 Language / 500 Science
400 Language
410 Linguistics
420 English & Old English languages
430 German & related languages
440 French & related languages
450 Italian, Romanian & related languages
460 Spanish & Portuguese languages
470 Latin & Italic languages
480 Classical & modern Greek languages
490 Other languages / 500 Science
510 Mathematics
520 Astronomy
530 Physics
540 Chemistry
550 Earth sciences & geology
560 Fossils & prehistoric life
570 Life sciences; biology
580 Plants (Botany)
590 Animals (Zoology)
600 Technology / 700 Arts & recreation
600 Technology
610 Medicine & health
620 Engineering
630 Agriculture
640 Home & family management
650 Management & public relations
660 Chemical engineering
670 Manufacturing
680 Manufacture for specific uses
690 Building & construction / 700 Arts
710 Landscaping & area planning
720 Architecture
730 Sculpture, ceramics & metalwork
740 Drawing & decorative arts
750 Painting
760 Graphic arts
770 Photography & computer art
780 Music
790 Sports, games & entertainment
800 Literature / 900 History & geography
800 Literature, rhetoric & criticism
810 American literature in English
820 English & Old English literatures
830 German & related literatures
840 French & related literatures
850 Italian, Romanian & related literatures
860 Spanish & Portuguese literatures
870 Latin & Italic literatures
880 Classical & modern Greek literatures
890 Other literatures / 900 History
910 Geography & travel
920 Biography & genealogy
930 History of ancient world (to ca. 499)
940 History of Europe
950 History of Asia
960 History of Africa
970 History of North America
980 History of South America
990 History of other areas

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QSI Library Setup and Organization

Revised: July 2016