Group Grant Stipulations:
· Group consists of five (5) or more members presenting original research/creative endeavors,
· faculty fills out grant application and other required paperwork,
· faculty member is responsible for tripmber is responsible for filing all required paperwork after the trip with URACE Office,
· grant funding cannot ex$500 per group member and NO more than $2,500 for any one group,
and
· only one URACE student group travel grant can be received for any academic program or academic department per academic year.
NOTE: Individual student travel-grant funding is capped at $1,000 within an academic year. Funds received from a group travel grant reduce the total amount for each participating (total award divided by number of group members) student.
Faculty Sponsor is responsible to provide:
1. A completed application for a group of five or more members presenting original research/creative endeavors,
2. evidence that works have been accepted for each student listed in the application as either: a) presenters, or b) competitors for scholarly or creative endeavors,
3. a statement that all participating students are presenting their original scholarship (i.e., research or creative activity),
4. evidence of contribution of the original scholarship to the discipline or profession of participating students,
5. a statement that demonstrates that the presentation reflects each participating student’s familiarity with relevant literature and/or applicable scholarly techniques,
6. a budget including clear justification of expenditures (NOTE: groups receiving this grant are expected to share lodging and/or transportation whenever feasible),
7. a list of all students participating and the last three digits of each group member’s GCID number.
8. evidence that the group is sharing accommodations (whenever possible)
9. evidence that the group is sharing transportation (whenever possible)
10. a list of any other funding sources for group, and
11. Last three digits of the faculty member's GCID number ONLY in the box provided
APPLICATION REQUIRES SUPPORTING DOCUMENTATION
Supporting documentation is required to complete this application. The faculty letter of support for the group should be uploaded with this form. The Budget Proposal and Signature file should be sent separately to .
Faculty Reimbursement Requirements:
Grant funds will be distributed as reimbursement to the faculty member for the group's expenditures once all required documentation has been received from the faculty member. The faculty member must submit ONE packet containing the following documentation for the group traveling on this grant via email to: within 10 days of completion of the event but no later than May 30 – whichever comes first.
1. Each participating student’s three to five page reflection (must follow rubric provided) on the conference experience,
2. Original expense receipts,
3. GC official travel expense report (and any required supporting documentation), and
4. A copy of the agenda/program of event attended showing participating students' names
Note: Preference may be given to paper presentations or academic or creative competitions over poster presentations or panel participation. Preference may be given to students who have already presented at Georgia College’s Undergraduate Research Symposium.
The abstract for the presentation
Verification that the work has been accepted for presentation
Dates of Conference
A brief description of the conference (what, when, where)
In addition, you must include the following documents:
Budget proposal. Please indicate what other funding sources you are seeking.
Signature page
Faculty sponsor letter of support
By my signature, I have provided the Georgia College Undergraduate Scholarship and Creative Activities Student Group Travel Grants Committee with complete and accurate information.
Applicant / Date
By my signature, I have read this Student Group’s Program Statement and I endorse this grant application.
Department Chair / Date
Conference/Event Presentation Group Grant Proposed Budget
Faculty Applicant Name / Department
Local Address / Conference Name & Dates
City / State / Zip
Please List All Anticipated Expenses
Please include a copy of a document verifying expenses, e.g. an airline or hotel reservation or conference registration.
Also include any other funding you'll be using, e.g., department support, SGA funds, etc.
Proposed Expenditure / Approved Business Purpose (Please select) / Amount
Fgfgffgfg / fgfgfgf
Total Proposed Expenses / $
Note: Maximum Grant Funding: $500 per group member and NO more than $2,500 for any one group
Approved Amount
Other Funding Sources
Grant Eligible Expenses / For Committee Use Only
Transportation / Status / Date
Housing / Approved / fggfgf
Conference Registration
Denied
Revised
SUBMISSION INSTRUCTIONS:
NOTE: This document cannot be saved. THUS, please fill out and PRINT A COPY OF THIS document and circulate the signed document to your faculty sponsor and then to the department chair. Once THIS document is signed by all parties, send it along with all required supporting documentation to: . Please put the following in the subject line: Student Travel Grant Application along with your name.
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