EL CAMINO COLLEGE

Planning & Budgeting Committee

March 18, 2004

Minutes

MEMBERS AND ALTERNATES PRESENT:

Bobbi Villalobos, Chair Susan Dever

Miriam Alario Cheryl Shenefield

Thomas Jackson Harold Tyler

Dawn Reid Lance Widman

Susan Taylor Julia Stewart

Carolee Casper David Vakil

ALSO ATTENDING: Patricia Caldwell, Pamela Fees, Victor Hanson, Alex Kelley, Katie Gleason, Peter Marcoux, Arvid Spor

Handouts: Foundation

Strategic Goals 2004-2005

Positions Recommended for Recruitment Memo

Vacant Positions After 9/9/03 Memo

Measure “E” Bond Fund Board of Trustees Agenda

Bobbi Villalobos called the meeting to order at 1:04 p.m.

Approval of Minutes

Minutes of the March 4, 2004 meeting were approved as written.

Announcements

None.

Grants

Katie Gleason, assistant director of development, gave an overview of the Foundation Office, its goals, and what the Foundation has accomplished. She distributed a handout on the Foundation, which explained its funding programs and its expenses. She said the Foundation has three main functions: raise money for the college; oversee the investment strategy of the funds raised; and, the main goal, allocate funds for campus need and programs. One of the goals of the Foundation Office is to establish a foundation endowment.

Ms. Gleason explained there are two types of funding, restricted and unrestricted. She said nearly 85% of the funds raised are restricted. Restricted funds are dedicated 100% to a particular program. Unrestricted funds are funds when the donor relies on the Foundation to determine where funding is most needed.

She said that funds are raised through an annual campaign. Last year’s goal was to raise $100,000 and $92,000 was raised. This year’s goal is to raise $110,000. The Foundation raises funds through several campaigns: Annual Fund, Planned Giving, President’s Circle, Major Gifts, Scholarships, Capital Campaign, and the Ella Rose Madden Endowment. She said plans are in place to begin a mini-grant program that will be available to faculty and staff. The funds are from the employee giving campaign (part of the Annual Fund) with funds matched by President Fallo. Two requests were just received. She added that the Planned Giving campaign has a new $250,000 annuity designated for the Fine Arts division. Finally, she said that an Alumni Association has been established—an area, she said, that the Foundation hopes to build.

Ms. Gleason said the Employee Giving Campaign would be conducted again this year. In the past, the average gift was $50. It was suggested that an information card about this campaign be distributed.

Dawn Reid, Director of EOP&S, commented that she has worked with the Foundation, which has established a book fund for students. Through this fund of $12,5400, EOP&S was able to assist students in purchasing books for their classes.

Faculty Laptops

Mr. Peter Marcoux, English instructor, explained that the current laptops, which are used by faculty, were purchased in 1997–1998 with PFE funds. These laptops, he said, are breaking down and becoming unusable. He said that technology has advanced, and while the computer labs have been upgraded to Windows XP the laptops still have Windows 98. In fact, he said, the current laptops do not have the capacity to hold Windows XP. He said the laptops were a one-time purchase, and the costs involved to upgrade the laptops were not included when the laptops were initially purchased. He said that this laptop problem is a critical issue that needs to be addressed right away. He asked if a process to put faculty laptops back into the budget had been established. Vic Hanson said they would need to be replaced through an allocation of the General Fund.

Mr. Marcoux said he is gathering information on the cost to upgrade the laptops. He is also planning to send a survey to faculty in order to establish a priority for which faculty laptops need to be upgraded first. Susan Dever, who is a member of the Academic Technology Committee, will make sure that this will be in the technology part of the master plan. Lance Widman said that funding to replace/upgrade laptops should be incorporated in the budget process. Laptops for instructional use should be part of division plans.

Planning Update

Arvid Spor distributed a chapter of the Educational Master Plan: Strategic Goals 2004 – 2007. He asked the committee members to review the chapter and give him feedback as soon as possible. Mr. Spor also said that the cabinet has asked the PBC to rank the seven campus strategic goals, with 1 being the most important and 7 being the least important. He handed out a form that all the members completed and returned to him.

Budget Update

Pam Fees addressed the following memos: Vacant Positions After 9/9/03; Positions Recommended for Recruitment; Full-time Faculty Hiring Priority Sorted Summary: November 2003

Ms. Fees said the positions listed on the Vacant Positions After 9/9/03 memo are positions that already existed, became vacant, and are funded for the 2003-04 fiscal year. She said the circled positions on the Positions Recommended for Recruitment memo have been announced and these positions can be filled for the 2004–2005 fiscal year. One additional position, Vice President of Academic Affairs, has been approved due to Dr. Nadine Hata’s retirement effective August 2004. She said the hiring of the management positions will occur in phases, and that the dean positions will be filled after the Vice President of Academic Affairs is hired. Finally, eleven full-time faculty positions will be also filled.

Bond Update
Vic Hanson reported that Item IA – Equipment /Technology of the Measure “E” Bond Fund agenda is at the halfway point. Item IIA – Planetarium Projector purchase went to the ECC Board of Trustees for approval. He said the Citizens’ Bond Oversight Committee presented the required annual report to the ECC Board of Trustees. He said that two individuals were reappointed to their positions on the committee, and two new members were also appointed. He said that the committee still needs a student representative.

Adjournment

The meeting adjourned at 2:30 p.m.

Next Scheduled Meeting

April 1, 2004, 1:00-2:30 p.m. in the Alondra Room.

Recorder: Arlene Bautista, Campus Police

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