Draft ToR JIPS intervention – Central African Republic
Preliminary Background Information:
The DRC programme in CAR started with the invitation of UNHCR early in 2008 first with a focus on Early Recovery and Agro-Pastoral activities in the Northern part of CAR.
The protection component is more recent and has been expanding during 2010 with a special focus on child protection, emergency education, legal protection with a special interest on prevention of violence related to witchcraft accusation, and DDR.
Protection activities have become an integral part of the overall DRC Programme in order to create lasting changes for the vulnerable population and the organisation plays an active role in the protection and education clusters and sub clusters.
DRC is currently one of the largest NGOs in Central African Republic – CAR and its operations are based in three Prefectures: Ouham, Ouham Pendé and Bamingui-Bangoran where DRC is working in the thematic areas of protection, early recovery, food security, education as well as emergency response.
DRC has an annual turnover of approximately 20 million DKK and an average of 15 open donor contracts with among others:the EU, UNHCR, UNICEF, UNDP, SIDA, CERF and the French Cooperation.
In 2011, DRChas receivedCERF funding to undertake an IDP profiling exercise in the Bamingui Bangoran Prefecture. DRC will be implementing the Profiling in partnership with ECHELLE. As member of the Protection cluster, DRC will work closely will the Cluster to endorse and validate the methodology and the formats to be used, as well as play an active role in disseminating the mission reports and advocate for the IDPs cause.
The capacity building support of DRC for ECHELLE is time bound to the CERF project (6 months).
In this period we hope to reinforce the capacity of ECHELLE to become a “national resource” for other agencies beyond the CERF project duration.
For the purpose of the exercise, the JIPSwas consequently contacted in order for DRCCARto benefit from their expertise and in order to i)receive technical assistance to finalise the templates used in the context of the IDP profiling exercise and its methodology ii) plan and roll out two training session(s) on IDP profiling for Echelle, the national NGO in charge to carry out the actual exercise, and other main stakeholders in CAR, iii)Support the set up of the data management and analysis, (vi) provide feedback on the operational plan proposed for the above 3 points.
i)Finalisation of profiling templates and methodology for the profiling exercise in the Prefecture of Bamingui Bangoran
ECHELLE has already completed an exercise of IDP profiling in the two Prefectures of Ouham and Ouham Pendé. The formats and methodology were agreed on a cluster level and developed by an international consultant (cfr annex 1: project periodic update and needs assessment).
The exercise was not completely satisfactory and some lessons learned need to be taken into account when preparing for future IDP profiling exercises.
Among the lessons learned, a few can be highlighted such as: unclear targeting of informants, lack of clear method for data management and analysis, and lack of specificity of the exercise that led to a general socio-economic final report.
DRC has already commenced a revision process of the templates in order to overcome some of the problems encountered during the first exercise. The formats developed are:
- Focus group discussions
- Key informant interviews
A document has already been written by JIPS to provide feedback on the profiling tool “focus group discussion – women” and on the proposed methodology. The document was comprehensive and provided very useful insights and remarks that will enable DRC to elaborate changes in both the tools and methodology to be valid and reliable. The additional support needed by DRC would require that JIPSwould support the revision of actual questionnaires (once DRC has integrated the existing comments) and to present the proposed changes at the clusters level before the trainings.
ii) Planning and roll out of two training sessions:
Two trainings would ideally take place:
1- One would target heads of agencies (Protection Cluster members)/ decision makers (ECHELLE)/ DRC staff. The objective would be to capacity build the participants and represented agencies in the field of IDP profiling as a tool for advocacy, and analysis of the displacement patterns and issues involved. CAR receives in general much less attention than its neighbours from donors and international actors and few opportunities for quality and relevant training’s are available. Furthermore the specific context of CAR and the types of micro displacements taking place demand a professional outlook from JIPS.
One day workshop is proposed, in Bangui, targeting the above level decision makers.
As to what the workshop would look like, 3 Blocks are proposed
- General: including what is IDP profiling, the need for desaggregated data, pre-conditions for successful IDP profiling, challenges in IDP profiling.
- Inputs: what resources are required for IDP profiling, including human resources/ expertise/ funds/ timing (using egs of JIPS exercises elsewhere)
- Outputs: what can you get out of IDP profiling, including managing expectations, analysis and interpretation of data to inform advocacy/ programming efforts (using egs of JIPS profiling elsewhere)
2- A second training would be held with the aim tofinalise the planning for carrying out the actual IDP profiling exercise planned for Bamingui Bangoran. The training would be for ECHELLE and DRC staff only. One expected outcome of the trainings would be for ECHELLE's capacity to be developped in this field allowing them to be used as a “national” resource in the area of displacement for other agencies in CAR with modules on interviewing techniques, proper use of formats...etc;
This requires the training to have a significant practical aspect, including access to the field to test the tools/ methodology/ implementation plan. Thye initial plan is to conduct the training in Ndele; to be confirmed depending on the security situation.
I propose a 4-5 day training with the below structure. 4 days would be tight so I’ve considered 4-5 days to allow for integrating training on softer skills such as interview techniques and FGD facilitation.
The porposed structure of the training is as follows:
- Day 1: Familiarise the participants with the tools/methodology (which can be refined and finalised as a result of this training),
- Day 2: Develop implementation plan, including overview of what they need to consider/ team structures/ coordination aspects.
- Day 3: Half day field test of the tools/ techniques/ skills developed in Days 1 and 2. Debrief on field expereince/ what worked or not. The afternoon will be spent refining the tools/ techniques/ approach in preparation for the real exercise.
- Day 4: Develop training package for enumerators, based on the first hand experience of days 1-3. What do the enumerators need to know, what are the challenges/ pitfalls to look out for in the use of the tools/ methodology, what to do when things go wrong, how to use the team structure to ensure the best results of the profiling exercise. Practical exercise on training skills and how to deliver the training.
If we follow this structure, we can expect the following outputs from the training:
- finalised tools and methodology (field tested)
- finalised implementation plan for the exercise (field tested)
- training package for the enumerators
Following this rigorous training, it is expected that DRC/ ECHELLE staff will be ready to implement the exercise. It should also give the ECHELLE staff a very good foundation (theoretical and practical) on which to grow their profiling experience.
Furthermore, JIPS would like to take this second training opportunity to develop its training monitoring and evaluation framework. JIPS proposes 10 daysof work in CAR before the actual training in order to (i) to assess the learning and training needs of partner staff (in order to pitch the training at the correct level), plus develop its pre-training assessment tool. This will then inform the post-training assessment tool (to be conducted after the exercise has been implemented), to measure whether the training was effective to give partners the necessary skills/ know how to carry out the exercise. (ii) Finalise the training materials.
As DRC is committed to developing ECHELLE’s capacity for profiling more widely, further learning or training needs may be detected using this M+E framework, which we then discuss our response.
iii)Support to set up data handling system and tools for analysis and follow up.
ECHELLE and DRC would both need support in setting up a data management and analysis system. DRC has already planned to use the Ipads technology to carry out the exercise, hopefully to simplify the next steps of data encoding, management and analysis. Since this would be a first experience for DRC & ECHELLE, it is hoped that JIPS can advise provide advice on this technology’s feasibility and its concrete steps linked to the management of data.
iv)Validation of operational plan for the actual exercise:
Finally, it would be useful to have JIPS´s feedback on the proposed operational plan (feasibility, realistic time frame etc.)
Task / Weeks1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10
F / March / April
Wm (JIPS Snr Advisor) mission / X / X
Finalisation of templates & IDP profiling tools / X / X
Presentation to Cluster & endorsement / X
Training 1 Basic IDP profiling / X
Evaluation of needs + finalization of training materials / x / x
Training 2 Tools & kick start exercise / Testing of tools on Sample / x
Training 3 IPad ( by DRC) / X
Data collection / x / x
Data checking, entry & validation / x / X
Data cleaning & analysis / x / X
Presentation of data
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