Emerging Engineers Award

Emerging Engineers Award

Guidance for those organising the regional rounds of the competition

Contents

Introduction 2

Competition format 2

Benefits 2

This document 2

Guidelines for regional organisers 3

Key responsibilities 3

Setting up the regional judging panel 3

Promoting the competition 4

Guidance for Judges 5

Organising the regional final 5

Next steps 6

ANNEX A: Promotional materials 7

Stage 1: Attracting entries 7

Stage 2: Promoting your Regional Final 8

Stage 3: Promoting the overall Institution final 9

ANNEX B: JUDGING AND ASSESSMENT SHEETS 10

STAGE 1: Regional synopses assessment sheet 10

STAGE 3: Presentation assessment sheet 13

ANNEX C: Process map 14

Introduction

The Emerging Engineers Award (EEA) encourages and rewards the communication of civil engineering ideas, research and best practice in projects and design. It does this by creating an opportunity for ICE student, graduate and trainee technician members to present their research and innovative work in a friendly and safe environment.

Competition format

The competition is organised as a set of regional heats and an overall final.

Entrants are asked to submit a paper on any civil engineering related topic in the format of a research paper, report or written exercise essay. Those short listed are then invited to present their paper to a public audience. The winner is judged on the quality of their paper and presentation.

Applicants first compete for prizes in their regional competition which will normally be held from January 2016 – April 2016. Three regional winners are then shortlisted for the Emerging Engineers Award Final, normally held in October, where they compete for a cash prize and the prestigious Institution Medal.

Benefits

The competition provides an opportunity for graduate, student and trainee technician members to:

§  Demonstrate their talent to the engineering community and their peers

§  Improve their written and verbal skills when preparing for their Professional Review

§  Develop their skills and confidence in public speaking

§  Add to their continuing professional development (CPD) records

§  Showcase their skills on ICE’s website or journal

§  Win cash prizes at the Regional Final and, potentially, the overall final

This document

This document provides guidance for those organising the regional rounds of the competition. It covers lead responsibilities, setting up the regional judging panel, promotional materials, guidance on judging, running the regional final and next steps after deciding the regional winner.

Guidelines for regional organisers

This section provides guidance on organising a regional heat for the Emerging Engineers Award competition.

Key responsibilities

Who organises the regional competition?
Organiser / ·  Each local competition is organised by the regional Graduate Student Committee (with Membership Recruitment Teams).
·  The Membership Recruitment Team may be able to help if the local G&S Committee don’t have the resources.
Regions which can take part / ·  All ICE regions within the United Kingdom can take part and organise a Regional Final
o  If an ICE region is not able to set up the Regional Final, they should let ICE and GSNet know by emailing and . They will provide contact details of the nearest region taking part and who applicants can contact if they want to enter
·  ICE committees across the world can set up regional finals if there are sufficient entries
o  If there are insufficient entries or resources to manage competitions in an ICE international area, ICE GSNet may be able to co-ordinate and provide a judging panel.
Funding (e.g. for a Regional final venue) / ·  Regional G&S Committee budget
and/or
·  Membership Recruitment Team budget

Setting up the regional judging panel

Guidelines for setting up the regional judging panel
Judging stages / ·  Candidates submit a synopsis which the regional judges assess to create a short list
·  Those shortlisted are invited to submit a full paper for the regional judges to assess
·  Normally three candidates are invited to present their papers at the regional final, although four or five may be invited in exceptional circumstances (noting that more talks make for a longer and more challenging presentation evening).
·  The regional judges chose a winner after hearing the presentations, who then goes forward to the overall final.
·  The judges for the overall final will then select three of the regional winners to present their papers at the overall final
Regional judging panel members / ·  At least two and normally three judging panel members (to establish a quorum)
·  If there are more than ten regional entries – and the judging panel is unable to commit the time – GSNet can help review the entries
Who typically appears on a judging panel? / ·  Regional G&S Committee members (graduate level)
·  Membership Recruitment Team (e.g. ICE membership development officer)
·  Regional Main Branch Committee If there are more than ten regional entries – and the judging panel is unable to commit the time – GSNet can help review the entries member
·  University lecturer in civil engineering
·  Local civil engineering company representative
·  Professionally qualified ICE member
Judges’ qualities and skills / ·  Judges should have excellent communication skills, a broad knowledge, awareness and enthusiasm for all aspects of civil engineering where possible.
Role of regional judge panellist / ·  Assess applicants’ entries to determine who will present their paper at the Regional Final
·  Attend the Regional EEA heat to assess the finalist’s presentations to determine the regional winner
How long do judges serve on panel? / ·  At least two years to ensure continuity
Selecting judges / Judges should send a CV and supporting statement, which explaining why they would like to judge - to the chair/organiser of the Regional EEA heat or MRT .

Promoting the competition

Communications
Key stages in promoting the event / ·  There are six main stages in promoting the regional stage of the competition.
o  Updating the awards section of your regional web pages
o  Attracting entries
o  Attracting an audience for the regional final
o  Celebrating the success of the regional winner
o  Advertising the overall final
o  Celebrating the success of the overall winner if they are from your region
Templates / ·  Templates for the following stages are offered in Annex A.
o  Attracting entries
o  Attracting an audience for the regional final
o  Advertising the overall final
Communication channels / ·  Through regional ICE channels and social media accounts (Twitter; Facebook; website; emails etc.)
Entry form / ·  The entry form can be found on our Emerging Engineers Award webpage

Guidance for Judges

When a large number of synopses are received at the Emerging Engineers Award (EEA) regional heats the judges select a number of written papers that they would like to receive in full, based on the criteria above.

Guidelines for regional judging panels
Judging/marking criteria / ·  Guidance is provided to help you judge entrants’:
o  Synopses
o  Full written papers
o  Presentations
·  You can find the guidance in Annex B below.

The synopses should be approximately 400 words in length and attached to the EEA application form. The synopses are forwarded to each judge together with a copy of this form.

Using the criteria, judges assess each synopsis and return the completed form to the Membership Recruitment Team. The judges will collectively recommend the full written papers they wish to assess using their combined scores as a guide. The authors are contacted directly by their MRT.

The forms for assessing the synopsis, papers and presentation can be found on here annex B below and all the competition web links can all be found on https://www.ice.org.uk/careers-and-professional-development/graduate-civil-engineers/graduate-awards-and-competitions

Organising the regional final

Guidelines for organising the event
Regional final venue meeting agenda and arrangements / ·  Suggested format:
o  Presentation from a key note speaker followed by shortlisted three-five regional finalists
·  Suggested time:
o  6.30pm to 8.30pm
·  Presentations:
o  10 minutes with additional 10 minutes for questions and answers
o  Speakers to be made aware of the strict time constraints
·  Judging conferring period:
o  5-10 minutes
·  Announcement and award of Regional Final winner:
o  5-10 minutes (with photocall)
Regional Final venue arrangements / ·  Consider:
o  Guest speaker to present before contestants (on a topic of any choice for approximately 15 minutes)
o  Venue location (e.g. office/university; ICE regional office; location with good transportation links and car parking nearby)
o  Good venue access and signage so people can find it easily
o  Laptop
o  Projector
o  Sound system/microphone
o  USB memory stick port
o  Lectern
o  Seating
o  Refreshments, including water for speakers
o  Digital camera and planning a photocall
o  Judges table
o  Judging documents
o  Prizes and their presentation
o  Staffing the event (ICE regional / Branch and G&S Committee member(s) plus MDO/MRT members)
Award(s) / ·  Prize money is set by your Membership Recruitment team
Regional Award Ceremony / ·  Preferably at the Regional Dinner or comparable event, so that the award can be presented by the President
(Note: If the ceremony takes place after your region’s annual dinner, then the award ceremony will take place at the following year’s dinner)
· 

Next steps

The deadline for entering regional award winners to the overall final is 1 July to .

All award entrants have the opportunity to appear on ICE’s website (through the regional team) or in a relevant ICE Journal (contact the journals team).

Please email if you have any questions.

ANNEX A: Promotional materials

Stage 1: Attracting entries

The text below can be adapted and used for regional areas of the ICE website under the ‘Awards’ section:

The Emerging Engineers Award (formerly the Graduate and Student Papers Competition) promotes and rewards outstanding communication of civil engineering ideas and research. It offers ICE student, graduate and trainee technician members the opportunity to submit a paper on any civil engineering-related topic in the format of research, a report or essay.
Entering the Emerging Engineers Award (EEA) gives you a great chance to:
§  Promote new ideas, research and best practice to the engineering community
§  Develop your skills and confidence in public speaking
§  Improve your written and verbal skills to help you prepare for your Professional Review
§  Demonstrate your talent to the engineering community and peers
§  Add to your Continuing Professional Development (CPD) record
§  Win cash prizes at the Regional Final and ultimately
Entries should be based on your own work and can be adapted from university/employment research papers, project reports, quarterly employment reports, written exercises or Professional Review reports.
Prizes for the < insert ICE Region here > Regional Final:
§  First Prize £<XXX>
§  Second Prize £<XXX>
§  Third Prize £<XXX> / Entry details in brief:
§  Registration of Intent to submit a paper by <insert date here> to your Region
§  Final Paper submission by <insert date here>
The regional winner will be shortlisted for the Emerging Engineers Award Final where the prestigious Institution Medal and further cash prizes can be won.
The < insert ICE Region here > region <insert year here> EEA is open to all current ICE student, graduate and trainee technician members who live, work or study in the < insert ICE Region here > region.
To enter, you need to register your intent to submit a paper by completing and sending the EEA Entry Form to < insert organiser’s email address here >: by < xx >.
Final copies of your paper should be sent to < insert organiser’s email address> by <insert date here.
For further details visit the Emerging Engineers Award page of our website.

Stage 2: Promoting your Regional Final

The text below can be adapted and used to promote the Regional Final on the regional area of the ICE website under the ‘Awards’ section.

Emerging Engineers Award ICE < insert ICE region here, e.g. ICE Northwest >Final
<INSERT VENUE; DATE; TIME FOR AND TIME END>
With guest speaker: <INSERT SPEAKER> on <INSERT TOPIC>
Discover the region’s latest engineering talent at the ICE < insert ICE region here, e.g. ICE Northwest> Emerging Engineers Award Final.
The award promotes and recognises outstanding communication of civil engineering work.
ICE student, graduate and trainee technician members in the region submit research and innovative work related to engineering projects and designs.
The top entries, which are selected by expert judges, present their work and compete for prizes at the Regional Final. Regional winners also have the chance of being shortlisted for the overall final which takes place at ICE’s Headquarters in London (replace photo with your previous year’s winner).
Their presentations are followed by question and answer sessions when audience members are encouraged to participate.
There is also an opportunity to enjoy complimentary refreshments and network with other engineering professionals.
This year’s guest host and speaker is < insert name of speaker >, who will be presenting on < insert topic and additional sub-topic text>.
Attending the Emerging Engineers Regional Final gives you a great chance to:
§  Learn about the latest developments in engineering
§  Test the finalists’ knowledge
§  Add to your continuing professional development (CPD) record
Prizes:
§  First Prize £<XXX>
§  Second Prize £<XXX>
§  Third Prize £<XXX> / Regional <insert ICE Region> Finalist details:
·  <Insert Name>, <insert Employer/Uni>, <insert Paper Title>
·  <Insert Name>, <insert Employer/Uni>, <insert Paper Title>
·  <Insert Name>, <insert Employer/Uni>, <insert Paper Title>
For more information on the competition, including how to take part in next season’s competition, please visit the Emerging Engineers Award page of our website.

Stage 3: Promoting the overall Institution final

The text below can be adapted to promote the main final on the ICE website under the ‘Awards and Competitions’ section: