VICPA Board Minutes: February 16, 2016
Lambrick Park – Gordon Head United –7:15pm
Attendees: Joyce, Natalie Lakehill, Devery, Alison SV, Ashley Sidney, Billy Nanaimo, Virginia and Claire {marketing and treasurer respectively} Lansdowne, Caren LP, Linda, Nicole CB, Kerry, Kim Gonzales, Sean, Candace
President: Erin Abbott-Haines
(absent) – Joyce to Chair February meeting
No quorum on January 19th for voting.
MINUTES: November 17, 2015
- move to approve as distributed. Natalie, Nicole. Carried.
MINUTES: January 19th, 2016
- move to approve as distributed. Joyce, Caren. Carried.
- Website – discussion regarding new website
- “move up to $2000 for website development” – 2nd Ashley, Sidney. Carried. Caren abstained.
- Discussion re user friendly website
- Forum for communication
- May provide marketing tool
- Navigating website workshop
- Material and video feed for workshops
- AGM – date TBA
- Business portion
- Suggestion re: general info on running a business, non-profit, licensed facility, relationship between you –parents – ECE
- Insurance presentation
- Website presentation
- Workshops held in September at first Board meeting
- MTC cancelled 2016
- Discussion re: future of conference – new format?
- Executive to discuss in March
ECE Representative:no ECE Representative
Treasurer: Sean McMath,
MOTION: To accept the unaudited year to date financial statement
YTD January 2016 as presented.2nd Caren. Carried.
- Sean noted not financial statements as no balance sheet has been provided. Questions regarding payroll expense, rent, utilities, office supplies, telephone.
- D&O Liability Insurance Renewed – Invoices sent out $110 per school. General Commercial Policy renewed January 23.
1st Vice: Devery Galenzoski
- Executive positions needed for 2016-2017. Please let your schools know we are in need of executive positions. Job information to be attached.
Candace Negm: VICPA Consultant
- Contract Negotiation Workshop – update
- Well attended
- Future workshop will be revamped – longer or split into 2 workshops
- Suggestion of 1-5 Sunday afternoon
- Lots Candace wants to do to improve workshop
Marketing/Fundraising: Mannie Ross, Goldstream
Absent, no report
2nd Vice: Linda Szasz
- Standards visits 2016– update
- Schools have been emailed {please pass to appropriate person for visits}
- Discussion re 3 parts of new form
- Follow up form summary
- Hosting a visit checklist
- ‘round robin’ schedule of which school is visiting which – email Linda with date of your visit and any questions
Other New Business: Lansdowne closing
- Virginia and Claire gave history
- They were given 4 year notice
- Relocation and joining other schools has not been successful
- 8 families remain and have found new schools
- Closing at end of school year
- Sean will be VICPA liaison with school and can assist with any formal accounting issues needed
- Formal written notice needs to be given to staff
- May 1 Spring Fling – will be celebration
- Linda suggested reaching out to alumni for any help needed
Committees:
Making Tomorrow Chair(vacant) – next Conference Feb 2017?
Enrollment & Orientation:Karen Wilson
Web Master: Mannie Ross
Standards: 2nd Vice:Linda Szasz
Constitution & By-laws: Linda Szasz
Meeting adjourned: 8:15 pm
Next meeting –April 19 (location TBA}Sidney has offered to host
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Association12/12/2018