At the Time of Confirmation
Self Rating of set Goals by Employee
Employee Confirmation page will be opened one month prior to the date of confirmation. Mail triggers will go to the employee and to the superior intimating pending confirmation.
The KRAs entered during Goal Setting in PMS will get pulled to the Confirmation portal at the time of confirmation. Employee must log into the Confirmation Portal and select KRA’s applicable for the corresponding confirmation period.
If the employee’s KRAs set for probation period falls under 2 Goal Setting periods, the employee is given the option of selecting the KRA’s that will be covered for confirmation.
On selection, the employee gives a self rating based on successful completion of KRAs. Employee should now self-rate against the selected KRAs.
Eg – X employee has joined on 1st July, and has entered 3 KRA’s for the I half of the year ( April – September ).
He has also entered his II half goals ( for the period Oct – March ).As he has joined on 1st July, his confirmation due date is 1st January.Employee Confirmation link will be opened for him by 1st December (One month prior to his confirmation due date).
In this case, this employee will select KRA’s falling within confirmation period, and complete self rating.
Additional comments for every KRA elaborating on how it was achieved or challenges faced is added and submitted to the superior.
If his KRA’s falls completely under one period (between April 15th & Sept 15th / Sept 16th & April 14th) employee selects all KRA’ s and gives his self-rating for the six month probation period.
Superior Rating of Employee
Once employee submits his Self rating, the superior can log into the Confirmation portal and give the ratings corresponding to the Self-Rating of the employee.
In case the superior finds that certain KRAs that must be included for review have not been chosen for review by the employee, Superior is given an option of choosing to rate employees against those KRAs (Even though self rating has not been done).
Superior is required to provide comments against all KRAs without which the form cannot be submitted. Superior gives his recommendation (Confirmation / Extension) and submits the form.
Reviewer Rating and Confirmation Review
On superior completing the rating, the reviewer can log into the Confirmation Page in my.cavinkare and gives his overall comments. Reviewer can Disagree with the Superior’s decision on Confirmation/Extension and Submit the form.
In case of disagreement, the form is sent back to the superior asking him to rethink on ratings provided. ( Off line discussion happens between Superior & Reviewer ). After consensus, final action of Probation/Confirmation is carried out.
Action of Confirmation / Probation Extension
When both the Superior & Reviewer agree on a common action (Confirmation / Extension), the form is sent to HR. HR adds overall comments and submits the form for generation of e-confirmation letter.
HR plays a vital role in Employee Confirmation. HR has a discussion with employee and superior to understand / emphasis the process of confirmation, and to ensure fair dismissal of the process.