Resource Guide for Special Education Staff
July 2011
OFFICE OF STUDENT LEARNING & PARTNERSHIPS
Resource Directory for Special Education Staff
July 2011
Section 1: State & Federal Laws & Regulations
Section 2: Oregon Department of Education
Section 3: Resources
Ø SPR&I Process
Ø Evaluation/Eligibility
Ø IEP Content
Ø Transition
Ø Diploma Options
Ø Teacher & Parent Resources
Ø Medical Issues
Section 4: US Dept of Ed, Office of Special Education (OSEP)
Section 5: EDGAR & Office of Management & Budget
Section 6: Other Resources
Updates are available online at www.ode.state.or.us/search/page/?id=289.
For additional information or questions contact Robbi Perry, OSL&P Information Specialist, 503-947-5782 or .ESOURCES
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It is a policy of the State Board of Education and a priority of the Oregon Department of Education that there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the State Superintendent of Public Instruction at the Oregon Department of Education, 255 Capitol Street NE, Salem, Oregon 97310; phone 503-947-5740; or FAX 503-378-4772.
ODE on the Web
Office of Student Learning & Partnerships www.ode.state.or.us/search/results/?id=146
Special Education
www.ode.state.or.us/search/results/?id=40
OARs – Special Education June 2011 Edition www.ode.state.or.us/offices/slp/spedoars.pdf
TOPIC / LINK TO ODE WEBSITEARRA – Stimulus $$’s / http://stimulus.k12partners.org (ODE)
http://oregon.gov/recovery (DAS)
Assessment - OAKS / www.ode.state.or.us/search/results/?id=169
Assessment SpED / www.ode.state.or.us/search/page/?id=554
Assessment- SpED Options / www.ode.state.or.us/search/page/?id=1238
Assessment – Performance Standards & Scores / www.ode.state.or.us/search/results/?id=223
Charter Schools / www.ode.state.or.us/search/results/?id=124
Civil Rights & 504 / www.ode.state.or.us/search/results/?id=131
Complaint - IDEA / www.ode.state.or.us/search/page/?id=1219
Data Collection SpED / www.ode.state.or.us/search/results/?id=167
Data Due Dates / https://district.ode.state.or.us/apps/info
Diploma / www.ode.state.or.us/search/results/?id=368
Diploma – FAQ / www.ode.state.or.us/search/page/?id=1764
Diploma – Modified, Extended & Alt. Certificate / www.ode.state.or.us/search/page/?id=2047
Dispute Resolution / www.ode.state.or.us/search/results/?id=125
Dispute Resolution Packet / www.ode.state.or.us/search/page/?id=2750
Due Process / www.ode.state.or.us/search/page/?id=923
EI/ECSE / www.ode.state.or.us/search/results/?id=252
Eligibility Criteria by Disability / www.ode.state.or.us/search/results/?id=200
Federal Reports - IDEA / www.ode.state.or.us/search/page/?id=903
Forms: Special Ed / www.ode.state.or.us/search/page/?id=2022
Forms: IEP / www.ode.state.or.us/search/page/?id=1163
Forms: School age / www.ode.state.or.us/search/page/?id=817
Forms: EI/ECSE / www.ode.state.or.us/search/page/?=3148
Forms: IFSP / www.ode.state.or.us/search/page/?=3154
Forms: EI/ECSE Evaluation / www.ode.state.or.us/search/page/?=3166
Forms: EI Eligibility / www.ode.state.or.us/search/page/?=3170
Forms: ECSE Eligibility / www.ode.state.or.us/search/page/?=3181
Forms: Medical Screening / www.ode.state.or.us/search/page/?id=3151
Funding - SpED / www.ode.state.or.us/search/page/?=894
Head Start / www.ode.state.or.us/search/results/?id=41
Home Schooling / www.ode.state.or.us/search/results/?id=74
HQT Teachers – Title II A / www.ode.state.or.us/search/results/?id=102
Info & Resources Parent / www.ode.state.or.us/search/results/?id=2
Info & Resources Student / www.ode.state.or.us/search/results/?id=3
Info & Resources Teacher / www.ode.state.or.us/search/results/?id=1
Mediation / www.ode.state.or.us/search/page/?id=1369
Meeting Schedule – OSL&P / www.ode.state.or.us/offices/slp/scheduleofmeetings.pdf
OARs – Special Education / www.ode.state.or.us/offices/slp/spedoars.pdf
OARs (Ed = 581) / http://arcweb.sos.state.or.us/banners/rules.htm
OARs –NEW Adoptions / http://www.ode.state.or.us/search/page/?=3272
ORSs / www.leg.state.or.us/ors
Oregon Government / www.oregon.gov
Physical Restraint & Seclusion - TA / www.ode.state.or.us/pubs/sped/tarestraintseclusion.doc
Policies & Procedures / www.ode.state.or.us/search/results/?id=123
Policy - IDEA / www.ode.state.or.us/search/results/?id=260
Practice - IDEA / www.ode.state.or.us/search/results/?id=319
Private School Parentally Placed / www.ode.state.or.us/search/page/?id=239
Private Schools / www.ode.state.or.us/search/results/?id=84
Procedural Safeguards – Revised May 2010 / www.ode.state.or.us/search/results/?id=261
Publications – # Memos / www.ode.state.or.us/search/results/?id=214
Publications ODE / www.ode.state.or.us/search/results/?id=49
Publications SpED / www.ode.state.or.us/search/page/?id=289
Records - Student / www.ode.state.or.us/search/results/?id=318
Regional Programs / www.ode.state.or.us/search/results/?id=199
Regional Program Contacts / www.ode.state.or.us/search/page/?id=1902
Report Cards / www.ode.state.or.us/search/results/?id=116
Report Cards SpED / www.ode.state.or.us/search/page/?id=1831
Reports ODE / www.ode.state.or.us/search/page/?id=1722
School Directory / www.ode.state.or.us/search/results/?id=227
Sex Education / www.ode.state.or.us/search/page/?id=1773
Special Education / www.ode.state.or.us/search/results/?id=40
SPR&I / www.ode.state.or.us/search/results/?id=253
Standards / www.ode.state.or.us/go/real
Standards – Achievement & Performance / www.ode.state.or.us/search/results/?id=223
Transfer of Rights / www.ode.state.or.us/search/page/?id=1280
Transition - High School / www.ode.state.or.us/search/results/?id=266
TSPC / www.tspc.state.or.us
Section 1: Laws & Regulations
Oregon Laws & Rules
Oregon Revised Statutes for Education (ORS)
o All Oregon State ORS’s, 2009 Edition @ http://www.leg.state.or.us/ors
Includes link to 2010 laws; new edition anticipated fall 2011.
Oregon Administrative Rules (OAR)
o OARs for Special Education, June 2011 Edition: http://www.ode.state.or.us/offices/slp/spedoars.pdf
o All OARs for education. www.ode.state.or.us/search/results/?id=47
o New adopted regulations & proposed changes with hearing schedules. www.ode.state.or.us/search/page/?id=236
For the most up-to-date version see Oregon Secretary of State’s website. Education rules are located in Chapter 581 and Special Education is Division 15. http://arcweb.sos.state.or.us/banners/rules.htm
Federal Laws & Regulations
34 CFR x 300 Part B IDEA
INDIVIDUALS WITH DISABILITIES EDUCATION ACT 2004
School Age (5 to 21) and Early Childhood Special Education (3 to 5)
34 CFR x 303 Part C IDEA
INDIVIDUALS WITH DISABILITIES EDUCATION ACT 2004
Early Intervention (Birth to 3)
34 CFR x 99 FERPA
Family Educational Rights and Privacy Act
34 CFR x 104 Section 504/ADA
Nondiscrimination on the basis of disability in programs or activities
that receive federal financial assistance.
Section 2: Oregon Department of Education
Contact Information
ODE Contacts
o ODE contacts by topic: www.ode.state.or.us/search/contacts
o ODE staff search: www.ode.state.or.us/search/staff/staff.aspx
o For other state agencies or by name: www.oregon.gov/state_contact.shtml
District, ESD & Program Contacts
o See ODE School Directory for listings on districts, schools, ESDs, educational organizations, private schools, community colleges, and Oregon University System. Only available online at www.ode.state.or.us/search/results/?id=227
o Regional programs (Eastern, Central, Southern Oregon, Cascade, Willamette, Columbia, Lane & Northwest Regional). Regional program contacts @ www.ode.state.or.us/search/page/?id=1902
o ODE Institution Directory: http://www.ode.state.or.us/instid Search by school, city, county, school district or ESD. Includes institution name, number and district
Special Education Forms & Publications
Forms: www.ode.state.or.us/search/page/?id=2022
IEP & School Age Forms
o Oregon Standard IEP & Guidelines at http://www.ode.state.or.us/search/page/?id=1163
There are two formats of the Oregon Standard IEP: one for students 15 and younger and one for transition aged youth (students age 16 and older when the IEP is in effect). All districts must use the Oregon Standard IEP unless they have been granted prior approval by ODE for an alternate IEP. See School Age forms for placement determination page.
o School Age Forms at http://www.ode.state.or.us/search/page/?id=817
Includes: eligibility, evaluation, prior written notice, manifest determination, consent, release of information, summary of performance for high school transition, parent/district written agreements, placement determination.
o Medical Screening Forms: www.ode.state.or.us/search/page/?id=3151
EI/ECSE & IFSP Forms
o EI/ECSE Family Service Plans (IFSP) Forms: http://www.ode.state.or.us/search/page/?id=3154
o EI/ECSE Forms: www.ode.state.or.us/search/page/?id=1324
Includes: prior written notice, consent, release of information, meeting notice, parent/district written agreements.
o EI/ECSE Evaluation: http://www.ode.state.or.us/search/page/?id=3166
o EI Eligibility: www.ode.state.or.us/search/page/?=3170
o ECSE Eligibility: www.ode.state.or.us/search/page/?=3181
o Medical Screening Forms: www.ode.state.or.us/search/page/?id=3151
Procedural Safeguards
o Procedural Safeguards in English, Spanish, Russian, Chinese, and Vietnamese available at: http://www.ode.state.or.us/search/results/?id=261 Revised May 2010.
Publications
o Special Ed Publications www.ode.state.or.us/search/page/?id=289
o Acronyms in Special Education @
http://www.ode.state.or.us/search/page/?id=293
o ODE Publications www.ode.state.or.us/search/results/?id=49
o ODE Numbered Memorandum www.ode.state.or.us/search/results/?id=214
o Use of Physical Restraint & Seclusion TA http://www.ode.state.or.us/pubs/sped/tarestraintseclusion.doc
o Guidelines for Consent for Children in Foster Care www.ode.state.or.us/pubs/sped/fosterconsentchart.doc
Statewide Education Data Collection System
Due Dates: https://district.ode.state.or.us/apps/info
o Oregon DATA Project www.oregondataproject.org
o KIDS Project - www.ode.state.or.us/search/results/?id=349
Pre-K through Grade 16 (PK-16) Integrated Data System (KIDS) project is developing comprehensive data systems encompassing the entire Oregon Education System.
o Longitudinal Student Growth Model http://www.ode.state.or.us/search/page/?id=2495
Reports
www.ode.state.or.us/search/page/?id=1722
o IDEA Federal Data Reports – includes data on SECC, LRE, HQT special ed staff, etc. www.ode.state.or.us/search/page/?id=903
More detailed information is available on your district’s “Multi-Year Database” CD
o State Performance Plan (SPP) & Annual Performance Reports (APR) www.ode.state.or.us/search/page/?id=1813
o Statewide Annual Report Card www.ode.state.or.us/search/page/?id=1821
o District & School Report Cards www.ode.state.or.us/search/page/?id=1786
o Special Education Report Cards www.ode.state.or.us/search/page/?id=1831
o School & District Assessment Results www.ode.state.or.us/search/page/?id=1302
Special Education Funding
o Special Education Funding www.ode.state.or.us/search/page/?id=894
o K-12 Funding http://www.ode.state.or.us/search/page/?id=1363
o State School Funding (SSF) http://www.ode.state.or.us/search/results/?id=168
System Performance Review & Improvement (SPR&I)
Compliance Monitoring
www.ode.state.or.us/search/results/?id=253
o Use Secure District website to access the district / program information, including the PCR report (procedural compliance report) and compliance/performance indicators. Password required. https://district.ode.state.or.us
o Useful resources, including checklists, assessment descriptions, etc. www.ode.state.or.us/search/page/?=2815
Secondary Transition
www.ode.state.or.us/search/results/?id=266
o Transition Resources www.ode.state.or.us/search/page/?id=297
o Transition Documents – including transfer of rights documents www.ode.state.or.us/search/page/?id=1952
o Diploma Options http://www.ode.state.or.us/search/page/?=2047
o Highly Qualified Teacher Requirements based on Diploma Option
http://www.ode.state.or.us/gradelevel/hs/transition/moddipopt-hglyqualtea.pdf
IDEA Policy, Practice & Procedures
www.ode.state.or.us/search/results/?id=40
o IDEA Policy @ http://www.ode.state.or.us/search/results/?id=260
o IDEA Practice @ http://www.ode.state.or.us/search/results/?id=319
o IDEA Partnerships http://www.ideapartnership.org
o Sample IDEA policies & procedures for districts & programs www.ode.state.or.us/search/page/?id=1608
o Special Education Improvement Grant (SIG): Project PURSUIT with focus on reading, assessment, recruitment/retention. http://www.ode.state.or.us/search/results/?id=117
Pre-School Programs
o Early Intervention (Birth to 3)/Early Childhood Special Education (3 to K) www.ode.state.or.us/search/results/?id=252
o Head Start www.ode.state.or.us/search/results/?id=41
Section 504 & Civil Rights
www.ode.state.or.us/search/results/?id=131
o NEW Section 504 Manual coming soon! Expected late summer 2011.
Other Offices at ODE
o Supt. Susan Castillo www.ode.state.or.us/search/results/?id=55
° Common Core State Standards (CCSS) http://www.ode.state.or.us/search/page/?id=2860
° Ready for School Initiative www.ode.state.or.us/search/page/?id=870
° Oregon Diploma www.ode.state.or.us/search/results/?id=368
o Assessment & Information Services www.ode.state.or.us/search/results/?id=148
° Testing / Oregon Assessment of Knowledge & Skills (OAKS) www.ode.state.or.us/search/results/?id=169
° Achievement/Performance Standards www.ode.state.or.us/search/results/?id=223
° Extended Assessment www.ode.state.or.us/search/results/?id=178
o EII - Education Improvement & Innovation www.ode.state.or.us/search/results/?id=147
° Charter Schools www.ode.state.or.us/search/results/?id=124
° English Language Learners Title III www.ode.state.or.us/search/results/?id=106
° Migrant Education Title I-C www.ode.state.or.us/search/results/?id=99
° Homeless Students Title X www.ode.state.or.us/search/results/?id=113
° Alternative Education www.ode.state.or.us/search/results/?id=78
° ESEA (formerly NCLB) www.ode.state.or.us/search/results/?id=75
° Resources for Education Achievement & Leadership (REAL) www.ode.state.or.us/teachlearn/real
o Finance & Administration www.ode.state.or.us/search/results/?id=150
° Grants Management “EGMS” www.ode.state.or.us/search/results/?id=69
Section 3: Resource Documents
SPR&I Information
www.ode.state.or.us/search/results/?id=253
County Contacts 2011-12 ODE contact list for special education.
Monitoring www.ode.state.or.us/search/page/?=2813
SPR&I Training Materials www.ode.state.or.us/search/page/?=2148
Resources by Indicator www.ode.state.or.us/search/page/?=2816
Includes resources for B4 Discipline, B5 LRE, B9/10 Disproportionality, B11 Child Find, B13 Secondary Transition, and IEPs/Evaluations/Re-evaluations.
School Age: Comprehensive Individual PCR Form
Includes standards, guidance on documentation requirements, and information on required corrective action for standards that are not in compliance.
SPR&I Calendar
Resource Guide for School Age Special Education Staff
Resource Guide for EI/ECSE Staff
Free Professional Development & Resources for Educators
Free Curriculum Materials & Resources for Kids
Evaluation & Eligibility
Assessment Instrument Descriptions & Explanations:
· Assessment Descriptions
· West Linn Wilsonville District
Evaluation / Eligibility Tracking Sheets:
· Evaluation Charts for Initial & Re-evaluations
· Initial Evaluation / Eligibility Tracking Sheet
· Re-Evaluation/ Eligibility Tracking Sheet
· Timeline Alerts
Referral forms for Special Education
· General referral
· Referral form for Special Education – Teacher
· Referral form for Special Education – Parent
· Referral form for Special Education – Student
IEP Content
o Parent Input Questionnaire
o PLAAFP Checklist
o Transition Standards Checklist
Secondary Transition
o Transition Standards Checklist
o Transition Planner for Post Secondary Education – for students going on to post high school education and/or vocational training.
http://www.ode.state.or.us/gradelevel/hs/transition/postsecplanning.pdf
o Transition Planner from High School to Adult Life – for students likely to continue to receive services from other state agencies after high school. http://www.ode.state.or.us/gradelevel/hs/transition/transplanhstoadult.pdf
o Postsecondary Education: Know Your Rights & Responsibilities
http://www.ed.gov/print/about/offices/list/ocr/transition.html
o National Center on Secondary Education & Transition www.ncset.org
Diploma Options
Oregon Diploma www.ode.state.or.us/search/results/?id=368
See OAR 581-022-1130 for diploma requirements and OAR 581-022-1131 for credit options.
Modified Diploma, Extended Diploma & Alternative Certificates www.ode.state.or.us/search/page/?id=2047
Modified Diploma see OAR 581-022-1134; Extended Diploma see OAR 581-022-1133; and Alternative Certificates see OAR 581-022-1135.
Oregon Diploma Options vs Highly Qualified Teacher Requirements
Indicates HQT status required for students working towards the various diploma options.
Other IEP Resources
o Procedural Safeguards Log
o Document Checklist
o Standards-Based IEPs: Examples
o Standards-Based IEP Implementation
Resources for Teachers & Parents
Teacher Resources
o Oregon resources for teachers www.ode.state.or.us/teachlearn/real
o Oregon Standards Newspaper http://www.ode.state.or.us/teachlearn/real/newspaper
o TSPC http://www.tspc.state.or.us
o Highly qualified teachers – Title II A (HQT): http://www.ode.state.or.us/search/results/?id=102
o IDEA Partnerships http://www.ideapartnership.org
o Professional development www.LearningPort.us
o WRRC (Western Regional Resource Center) http://www.rrfcnetwork.org/content/blogsection/11/57/
o RRFC (Regional Resource & Federal Center Network) http://www.rrfcnetwork.org/component/option,com_frontpage/Itemid,1/
o ESEA, Grant & Program Information http://www.ode.state.or.us/search/results/?id=75
Parent Resources
° Parent Info http://www.ode.state.or.us/search/results/?id=2
° Oregon resources for teachers www.ode.state.or.us/teachlearn/real
° Oregon Standards Newspaper http://www.ode.state.or.us/teachlearn/real/newspaper
° School & District Report Cards & AYP Results http://www.ode.state.or.us/search/results/?id=116
° District & Program Special Ed Report Cards www.ode.state.or.us/search/page/?id=1831
° IDEA Partnerships http://www.ideapartnership.org
° Dispute Resolution http://www.ode.state.or.us/search/results/?id=125
° r.i.s.e. (formerly OrPTI) www.oregonrisecenter.org Parent information & training center. Phone 503-581-8156, 1-888-505-2673 or 1-888-891-6784.
Medical Information
Resources for School Nursing & Medical Issues
www.ode.state.or.us/search/page/?id=397
ODE school nurse page includes information on health plans and protocols, communicable diseases including head lice, flu, staff training for medications, glucagon & epipen training, immunizations and other important information.
ODE Contact: Leslie Currin 503-947-5812 or
Immunization Requirements for School and Child Care
See ORS 433.235-433.284 and OAR 333-050-0010 thru 333-050-0140
· Public health info - http://public.health.oregon.gov/Pages/Home.aspx
· Immunization Information for Schools & Child Care - http://public.health.oregon.gov/preventionwellness/vaccinesimmunization/gettingimmunized/pages/school.aspx
· 2011-2012 Immunization Requirements - http://public.health.oregon.gov/PreventionWellness/VaccinesImmunization/GettingImmunized/Documents/SchBusEng11.pdf
· Immunization Law Handbook - http://public.health.oregon.gov/PreventionWellness/VaccinesImmunization/GettingImmunized/Documents/SchLawHandbook.pdf
· FAQs for Parents - http://public.health.oregon.gov/PreventionWellness/VaccinesImmunization/GettingImmunized/Documents/FAQsParents.pdf
Exclusion Day – February 15, 2012
Schools and children’s facilities must send home children whose exclusion orders are not canceled by the time class starts on this date. There are no exceptions to exclusion on this date.
Communicable Diseases
http://www.ode.state.or.us/groups/supportstaff/hklb/schoolnurses/commdisease.pdf
Head lice is not considered a disease condition by the Oregon Health Division, and the state does not require exclusion. Each district shall make its own rule on how to deal with head lice; district policy may include exclusion.
NOTE: Current preferred response as supported by American Pediatrics Assoc. and the Harvard School of Public Heath is that students are NOT excluded for nits (head lice only hop from head to head once they have hatched). Students are excluded for live lice and may return to school when they are free of live lice.
Medical Training – Mandated for School Staff
· Medication administration is required annually for all non-licensed staff who administer medications to students. ORS 339.869 and OAR 581-021-0037
· Epinephrine & Glucagon training are required for all non-licensed staff that may be required to perform these tasks. ORS 433.800 & Oregon Health Division
· Blood borne pathogen training is an OSHA requirement.
Medications
http://www.ode.state.or.us/groups/supportstaff/hklb/schoolnurses/medicationadmin.pdf
Legal Citations:
· ORS 339.873 – prohibits school personnel from recommending medications to parents.
· ORS 339.869 & 870 – Administering Medication
· OAR 581-021-0037 – Only designated, trained staff may administer medications.
· Also see IDEA 2004 - 20 USC 1412 (25)
Mental Health Services
www.oregon.gov/DHS/mentalhealth/index.shtml