Swansea City Centre Promotional Lettings Service

SWANSEACITY CENTRE PROMOTIONAL LETTINGS SERVICE

APPLICATION FORM

Office Use Only

Charge: £______Net
£______VAT
£______Gross / Paid ______
Receipt sent  / Invoice
Date Requested: ______
Number:______
Insurance rec. 
(Structural Only) / Non Standard Waiver/Discount agreed  / Provisionally booked 
Booked to calendar 
Date permit sent:
______ / Additional Info: / Added to budget sheet ______

Please note that all applications are subject to availability and to the Terms and Conditions policy. Completion of this application does not constitute a booking.

1. Full Name of Organisation:

Acting on behalf of:

(if applicable)

Address:

Postcode:

Contact Person:

Title within Organisation:

Telephone Number: (please incl. dialling code)

Fax Number:

(please incl. dialling code)

E-mail Address:

(if available)

Nature of Organisation:-
National Commercial /  / Blood Transfusion Service / 
Local * Commercial /  / Public Information Service / 
Non Commercial on behalf of public sector /  / Community Group / 
Self Employed – Branded Market Research /  / City & County of Swansea / 
Self Employed – Non-Branded Market Research /  / Armed Services / 
National Charity /  / Other ……………………. / 
Local* Charity / 
Charity Number
………………………..

* Local organisations are those whose headquarters are based within the boundary of the City and County of Swansea

2. / Which Promotional Lettings Service do you wish to use?
(please mark)
Structural Lettings (structures only) / 
Canvassing Lettings (structures prohibited) / 

Once your application has been processed a permit shall be sent to the above address. Please provide an alternative address if necessary:

3. /

Date(s) & Site(s) required:(please mark)

* Applications are accepted on a monthly booking basis,should you require further dates for another month please fill out a separate form.
* A maximum of four sites per organisation per day, excluding fundraisers (including direct debits) and charities, who are restricted to two sites per day.

Date

/ Site / Date / Site

1.

/ 5.
2. / 6.
3. / 7.
4. / 8.

Structural Letting Sites

Canvassing Letting Sites

A

/ Oxford Street
(Between Topshop and Marks & Spencer) /

1

/ Oxford Street
(The top of Whitewalls Junction)

B

Princess Way

(Outside entrance of Castle Square)

2

/ Oxford Street/Union Street Junction

C

St Mary’s Square

(Alongside New Look)

3

/ Whitewalls

(Opposite The Dolphin Hotel)

Union Street

(Between Moda and Swansea Market entrance)

/ Plymouth Street/Nelson Street Junction

(The corner of Café Palazzo Hotspot)

Special Events - Castle Square Please note that due to its considerable size and popularity as a venue for large events, management of this site is administered by the City and County of Swansea Special Events Section. All queries should be directed to 01792 635428.

/ Oxford Street

(Immediately within the entrance of Swansea Market. Only 1 person permitted to this site)

Venue for Entertainment/Events Only. Portland Street

(Between The Card Factory and La Senza)
Restrictions apply. /

/ Castle Street

(Top of Castle Squareoutside Inspirations)

Outside Woolworths (Temporary Site)

Restrictions apply.

/ College Street/High Street Junction
(Outside The Deli Lounge)

Plymouth Street(Temporary Site)

Restrictions apply. /

/ Union Street
(Outside the Building Society)

Museum Square(Temporary Site)

Restrictions apply.

Nature of Activity: (please mark)

Recruitment /



/ Food Tasting /



Display /



/ General Promotion /



Market Research /



/ Sponsorship Drive /



Brand Launch /



/ Workshop /



Presentation /



/ Canvassing /



Roadshow /



/ Leafleting / 
Publicity Stunt /



/ Demonstration / 
Information & Advice /



/ Fundraising / 
Petitions /



Other (please state)
……………………………………………………………………………………
………………………………………… / 

/ Will the promotion involve collecting money? (please mark)
Yes No  Details: ______

If yes, a licence must be obtained from the City and County of Swansea Environment Department, Licensing Division. Please contact 01792 635084.

6. / If you are applying to use the Structural Lettings Service (e.g. trailer, promotional display etc), please describe the type of equipment that will be used.(please mark)
If you are not using a structural letting please mark the box 

Please note, when positioning a structural let your structure will sit on the Yorkstone Carriageway and not within the pedestrian zone.

A. /

Trailer

/ 
Approx. dimensions / …………………………………………..
Approx. weight / …………………………………………..
B. /

Vehicle

/ 

Type:(please mark)

Car /  / Mini-bus / 
Coach /  /

Single decker bus

/ 
Double-decker bus /  / Panel van (e.g. Transit) / 
Lorry /  /

Exhibition Trailer

/ 
Other (please state) / …………………………………………..…………………………………………...

Approx. weight *

/ …………………………………………..

* The Structural Lettings Service is subject to a strict weight limitation. Vehicles, trailers or any other items that are heavier than 3.5 tonnes are prohibited. Princess Way (Site B.) is exempt from this restriction.

Stage

/ 
Approx. dimensions / …………………………………………..
Promotional stands/ exhibition boards / 
Table(s) / 

Generator(diesel only)

(Please ensure the generator is safely sectioned off from public) / 

Output

/ …………………………………………..

Electrical equipment

/ 

Please list items

/ ……………………………………………………………………………………..
Other equipment
(please state) / …………………………………………..
…………………………………………..

What are the potential safety risks of your letting?

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

How will you ensure the safe practice of your letting?

……………………………………………………………………………………………………………………………………………………………………………………………………………………

Please include any relevant risk assessment documentation. (If available)

Please complete the following ‘Insurance Indemnity’ section

7.(Organisation Name) will at all times indemnify and keep indemnified the Council for and against all liability for personal injury (whether fatal or otherwise) and for loss or damage costs claims and expenses howsoever caused or incurred which but for the granting of such permission as aforesaid would not have arisen.

(Organisation Name) accepts that the Council does not warrant or offer any guarantee that the land and/or location is suitable for the purpose intended.

To abide by the Lettings Terms and Conditions of Use and instructions of the Head of Strategic Development and Projects or other duly authorised officer of the Council.

Authorised by: ………………………………………………………

(Please print)

……………………………………………......

(Please sign)

8. / Structural Lettings only:
For Structural Lettings public liability insurance to the value of at least Five Million pounds is required. Please provide a copy of your insurance certificate and tick the relevant box below: -
(Failure to provide this information will result in your booking being cancelled)
9. / Please indicate here if you have any additional requirements:
…………………………………………………………………………………………………………………………………….……………………………………………………………..

Please complete for Canvassing and Structural Lettings

11. / I haveread and agree to the ‘Terms and Conditions of Use’ of the Promotional Lettings Service
NamE:
(Please Print) / ………………………………………………………………………………………
SignAture: / ………………………………………………………………………………………

Date:

/ ………………………………………………………………………………………

Please note, all applications completed with a typed signature will be accepted as an agreement to adhere to our policies.

Please return completed application, together with a copy of your public liability insurance certificate(Structural Lettings only) to:

SwanseaCity Centre Management, 67 Plymouth Street, Swansea, SA1 3QG

Thank you for completing this application form, we will contact you shortly to confirm arrangements.

For any queries or further information please contact the SwanseaCity Centre Management

Tel: - 01792 476370 or E-mail: -