Little Traverse Bay Bands of Odawa Indians

Job Posting

Job Title: Enrollment Receptionist/Data Entry

Department: Administration

Reports To: Enrollment Officer

Status: Non-Exempt

Salary Level: $11.85 to $16.03 per hour ($14,788.80 - $20, 005.44) Annual

Level: 2

Terms: Part-time, 24 hours a week

Opens: May 25, 2017

Closes: June 15. 2017

SUMMARY To provide general enrollment services to the LTBB Citizenship. To assist with address changes during the peak per capita season and to issue Tribal Identification Cards. To scan vital records from each generation to the 1910 Durant Roll and link family relationships and to data enter Durant roll numbers and personal information into Progeny ES.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned

·  Welcome on-site visitors with general enrollment services; enrollment application packets;

·  To issue Tribal Identification Cards and have the ability to scan Tribal Identification pictures and signatures for issuance of Tribal Identification Cards.

·  To verify and data enter address changes and to determine if eligible for per capita payments.

·  To assist with the Annual Per Capita Payment.

·  To monitor all fees and be in compliance with the Accounting Funds Policy.

·  Data entry and link relationships in Progeny ES.

·  To have over sight of the office supply cabinet making sure is stocked and order supplies as needed.

·  Organize and update Enrollment Records and retype family Tree.

·  Performs general office duties which include; (but not limited to) correspondence, Date stamp incoming mail, answering telephone inquiries, filing.

·  Scan birth certificates, social security cards, tree charts, military records, enrollment applications and other pertinent documentation in database.

·  Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel. Retrieve messages from voice mail and deliver to personnel, filing.

·  Read and interpret documents including 1908 Durant Roll, corresponding field notes and census records.

·  Print labels, produce reports and statistics for LTBB Departments/Other.

·  Knowledge of the Gaming Revenue Allocation Plan.

·  Knowledge Article V. Membership Requirements; Citizenship Statute; Citizenship regulations; William Raymond Kiogima and Helen Agnes Kiogima Noozwin Act Regulations.

QUALIFICATIONS

This position requires the individual to be a people person with a friendly, respectful, and cooperative nature. Enjoy working with the public and excellent communication skills are required. Ability to maintain confidentiality.

EDUCATION and/or EXPERIENCE

Minimum high school diploma or equivalent and one year in an office setting. Must have knowledge of Microsoft Word Processing software. Experience with databases a plus.

COMMENTS

Indian preference will apply.

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