TENDERER DOWNLOADING THIS DOCUMENT HAS TO SUBMIT Rs. 1000/- BY DEMAND DRAFT (NON REFUNDABLE) FAVOURING HINDUSTAN PETROLEUM CORPORATION LTD. PAYABLE AT NEW DELHI ALONG WITH THEIR OFFER TOWARDS VALUE OF THE TENDER DOCUMENT

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TENDER FOR TRANSPORTATION OF PACKED LPG CYLINDERS TO DELHI MARKETS

EX- LONILPG PLANT

TENDER NO. : LPG/TPT/NZ/224

CREDENTIAL BID

CLOSING ON 03.06.2010

AT 1500 HRS.

HINDUSTAN PETROLEUM CORPORATION LTD.

OFFICE OF THE LPG SBU HEAD – NORTH ZONE

8TH FLOOR, SCOPE MINAR, DISTT. CENTRE

VIKAS MARG, LAXMI NAGAR

DELHI - 110092

HINDUSTAN PETROLEUM CORPORATION LTD

(A Govt. Of India Enterprise)

TENDER NOTICE

SUBJECT: TENDER FOR LPG CYLINDERS TRANSPORTATION TO DELHI MARKET

EX- LONI(U.P.) LPG BOTTLING PLANT

TENDER NO. : LPG/TPT/NZ/224 DATED:30.04.10

CLOSING ON: 03.06.2010 at 1500 Hrs.

1. Sealed Tenders are invited from person(s) / company / partnership firm / co-operative society LPG Distributor of HPCL for award of LPG cylinder transportation contract for a period of two years with an option for extension by one more year at the sole discretion of HPCL.

2.TENDER DOCUMENTS: Tender documents will be available at the following address against written request from intending Biddersfrom 10.05.2010 to 02.06.2010 on any working day from Monday to Friday 1000 hours to 1600 hours on payment of Rs. 1000/- by Demand Draft (non refundable) favoring Hindustan Petroleum Corporation Ltd., payable at Delhi. The tender document is non transferable & only the original purchaser of the tender documents should submit the offer. Where parties are requesting tender documents by post, HPCL is not responsible for delay due to any reasons including postal delays in receiving the party’s request as well as receipt of these documents by the party.

Chief Regional Manager ,
Loni LPG Regional Office
Hindustan Petroleum Corporation Ltd.
Tila Shahbajpur.
Loni, Ghaziabad (UP)

3. EARNEST MONEY DEPOSIT:

All bidders have to submit interest free EMD at the rate of Rs. 10,000/- (Rupees Ten Thousands Only) per offered truck in the from of Demand Draft drawn on any Scheduled Bank (other than co-operative bank) in favor of Hindustan Petroleum Corporation Limited payable at Delhi.

4. SUBMISSION OF TENDER: Tenderers are required to submit their offer in three parts namely “EMD”, “CREDENTIAL” & “PRICE” Bid. Each part shall be submitted in separate envelopes marked as “EMD”, “CREDENTIAL”& “PRICE” as applicable. All the three envelopes duly sealed, are to be kept in the large “COMMON ENVELOPE”. Common Envelope should be super scribed with Tender No., Tender Date and Tender Due Dateand the same duly sealed is to be dropped in the Tender Box kept at the following address before the expiry of the due date and time.

HINDUSTAN PETROLEUM CORPORATION LTD.

OFFICE OF THE LPG SBU HEAD – NORTH ZONE

8TH FLOOR, SCOPE MINAR , DISTT. CENTRE VIKAS MARG,

LAXMI NAGAR, DELHI 110092

Tender should be submitted before the due date and time. Tenders without EMD or not dropped in the specified Tender Box before the closing date & time, or tenders received after the closing date and time, due to any reasons, will not be considered. Conditional and / or incomplete tenders are liable for rejection.

5. TENDER OPENING:

ON THE DUE DATE IN FRONT OF THE ATTENDING TENDERERS THE EMD ENVELOPE WILL BE OPENED FIRST AND CREDENTIALBID OF ONLY THOSE TENDERERS WHO HAVESUBMITTED THE REQUISITE EMD WILL BE OPENED. IN CASE THE REQUISITE EMD IS NOT SUBMITTED, THE OFFER OF THOSE TENDERERS INCLUDING CREDENTIALBID WILL NOT BE OPENED AND THEIR OFFER WILL STAND AS REJECTED.

Tenders will be opened in the presence of attending tenderers at 15.30 Hrs. on thedue date.The rates quoted in the tender will remain valid for 180 days from the Closing date unless otherwise extended by mutual consent. The Corporation reserves the right to accept or reject any or all the Tenders in part or in totality, or negotiate with any or all the Tenderers, or to withdraw / modify this Tender without assigning any reason what so ever, or to accept some or all the Trucks offered. Submission of bids against this tender, or issuance of Work Order against this tender will be without prejudice to any existing Packed LPG transportation contract/s between the concerned bidders and the Corporation.

PRICE BID OF ONLY TECHNICALLY QUALIFIED PARTIES WILL BE OPENED.

6. RESERVATION: As per present Govt. guidelines, there is a reservation of 15 % and 7.5 % for Schedule Castes & Schedule Tribes candidates respectively subject to fulfilling all the Terms and Condition of the Tender. Transporters eligible under such categories should clearly indicate the same and should necessarily attach a certificate issued by the competent authorities.

Sr.Manager Engg. & Purchase

LPG SBU – NZ

GENERAL TERMS & CONDITION

  1. Offers against this tender are invited from:

a)Individuals who are Indian citizens and who have attained the age of maturity,

b)Registered Partnership firm consisting of all Indian citizens,

c)Registered Co-operative Society of which all the members are Indian citizens

d)Limited company duly registered under the companies Act 1956 either

individual name or in the name of partnership firm or in the name of Co-operative society or

limited company as the case may be, provided they comply with the conditions contained

hereinafter.

  1. All the Bidders should offer at least One truck which should be registered in the name of the firm/ proprietor.
  1. For the purpose of this tender, trucks will be deemed to be owned by the bidderas per following rule:

i)When the proprietor of the bidding firm is the registered owner of the truck, the truck will be considered as owned truck.

ii) When the bidder is an individual and the offered truck is registered in the name of same individual and/or in the name of spouse/son/daughter or parent, such truck will be considered as owned truck. However, in the event the truck is registered in the name of bidder’s spouse/son/daughter or parent, the concerned bidder should submit the following documents,

a)In case of owner of truck being bidder’s spouse, marriage certificate to be enclosed.

b)In case of owner of truck being bidder’s parent, birth certificate of bidder showing the name of concerned parent to be enclosed.

c)In case of owner of truck being bidder’s son / daughter, birth certificate of son / daughter showing the name of bidder to be enclosed.

d)The concerned owner of the truck should submit affidavit on Rs. 20/- Non Judicial Stamp Paper as per proforma attached confirming their agreement in offering their trucks.

iii) In case of Registered Partnership Firms, the truck quoted in the tender should be registered either in the name of the Firm or any one of the Partners of the Firm. In the event, the truck is registered in the name of a partner then such partner should submit affidavit for operating truck in the name of firm. The tenderer should submit copy of Registered Partnership Deed along with the Credential bid. The concerned partner should submit affidavit on Rs. 20/- Non Judicial Stamp Paper as per proforma attached.

iv) When the bidder is a Registered company and the offered truck is registered in the name of the company, such truck will be considered as owned truck.

v) When the bidder is a Registered co-operative society and the offered truck is registered in the name of the same society, such truck will be considered as owned truck.

vi)In case the tender is submitted by tenderer who is an LPG distributor of HPCL, he / she / they should submit their tender for transportation under the same name and style as operative for their distributorship.

  1. No truck will be offered under this tender which:

a) Is presently in the contract with any public sector oil company for a period beyond the

Commencement date of contract of this tender.

b) Has been offered to any public sector oil company for their acceptance and the said offer is still open for acceptance at the time of submission of this tender.

c) Has been black listed or suspended by any public sector oil company.

d) Is below the Model of Year 1999.

The tenderers to ensure that the model of the quoted trucks should not be prior to year ( Model ) 1999 . The vehicles should meet all statutory requirements specified as per local transport authorities from time to time. Thebidders to note that the quoted trucks should comply with the statutory requirements as specified by the Transport Department, NCT Delhi. It may also be noted that out of the trucks being quoted by them, the trucks manufactured on or after 01.04.2005 should necessarily conform with the mass emission standards – Euro III (Bharat Stage III) the RC Book of trucks should contain such certification . The drivers of NCT Delhi should also have undergone training from IDTR.

  1. EARNEST MONEY DEPOSIT (EMD):-

All bidders have to submit interest free EMD at the rate of Rs. 10,000/- (Rupees ten thousands only) per truck in the form of Demand Draft drawn on any Scheduled Bank (other than co-operative bank) in favour of Hindustan Petroleum Corporation Limited payable at Delhi .( 1 truck Rs. 10,000/- , 2 trucks Rs. 20,000/- ……… 5 trucks Rs. 50,000/- ………10 trucks Rs. 100,000/- etc,)

Tenders received without proper Earnest Money Deposit will be rejected.

EMD is to be submitted in separate envelope.

  1. EMD will be forfeited if the bidder :

a)modifies/withdraws the offer during the validity period of 180 days from the due date of tender.

b)refuses to sign the formal contract after acceptance of their tender by the Corporation.

c)does not furnish the requisite security deposit within 15 days of issuance of letter of intent/ confirmation of award of contract.

d)if the successful tenderer is unable to produce the truck/s as per the details submitted by them in the tender, EMD for the number of truck/s which they could not produce shall be forfeited.

  1. EMD would be refunded only after finalisation of the tender. In case of successful tenderer/s, the EMD would be refunded only after completion of all the formalities i.e. signing of contract and submission of requisite Security Deposit. For unsuccessful tenderers EMD would be refunded after the tendering process is over.
  1. SECURITY DEPOSIT/ BANK GUARANTEE:

a)Successful tenderers who have taken Carrier’s Legal Liability Insurance (CLLI)Policy for the cargo will be required to furnish SD at the rate of Rs30,000/- (RsThirty thousand only) per truck subject to a maximum of Rs3.00 lakhs ( Rs Three Lakhs only) per contract. In case of HPCL dealers/distributors who have taken CLLI Policy, the SD will be at the rate of Rs10,000/- per truck subject to a maximum of Rs1.00 Lakh (Rs One Lakh only).

b)In case if the successful tenderer desires not to take the CLLI Policy for the cargo, the transporter would be permitted to submit SD for an amount of Rs3.00 lakhs per contract. For HPCL distributors, who desire not to take CLLI Policy for the cargo, the SD will be Rs2.00 lakhs per contract.

c)The SD can be paid either by way of Bank Guarantee (BG) or by way of a Demand Draft. In case of BG, the same shall be kept valid for 6 months more than the expiry date of the contract.

d)It shall be lawful for the Corporation to adjust the Security Deposit amount against all pending or future dues and also to appropriate the entire deposit or any part thereof against losses, damages, cost charges or expenses arising out of contractor’s failure or negligence to observe any terms and conditions of this contract. This is without prejudice to other remedies available to the Corporation.

  1. Agreement & Integrity Pact: Agreement (as per Attachment I) & Integrity Pact (as per Attachment II) duly signed by the authorized official of HPCL and the Contractor, will form part of this contract/ supply order.

Performa of Agreement (ATTACHMENT I) & Integrity Pact (ATTACHMENT II) shall be returned by the bidder along with the technical bid, duly signed by the same signatory who signs the bid i.e. who is duly authorized to sign the bid. All the pages of the Integrity Pact shall be duly signed by the same signatory. Bidder’s failure to return the Integrity Pact along with the bid, duly signed, shall lead to outright rejection of such bid.

If the Bidder has been disqualified from the tender process prior to the award of contract according to the provisions under the Integrity Pact, HPCL shall be entitled to demand and recover from bidder Liquidated damages amount by forfeiting the EMD/ Bid security (Bid Bond) as per provisions of Integrity Pact.

If the contract has been terminated according to provisions of the Integrity Pact, or if HPCL is entitled to terminate the contract according to provisions of Integrity Pact, HPCL shall be entitled to demand and recover from the Contractor liquidated damages amount by forfeiting the Performance Bank Guarantee/ Security Deposit as per Integrity Pact.

  1. Tenderers are to submit following information supported by photocopies of documents. The original of such documents will have to be produced on demand at any stage of the tendering process or after award of contract as per direction of the Corporation.

a)Proof of financial standing/ IBA reference, if any.

b)Latest Income-Tax Clearance Certificate if any.

c)Trading license or Company Registration Certificate if any.

d)Registered Partnership Deed or Certificate of Incorporation if any.

e)Audited Balance Sheet of the tenderer (Firm) for last two years.

f)Registration Certificate/s and Certificate/s of fitness.

g)Valid Insurance Policy for the Trucks offered.

h)Certificate of Registration under PF and ESI Acts.

i)Caste certificate (for those desirous of availing the SC/ST reservation) issued by Competent Authority as per format.

j)Affidavit for attached trucks as per format.

k)Marriage Certificate / Birth Certificate as applicable.

Note:

1. Only those trucks will be considered for which details as sought in (f), (g), (j) and (k) underlined above, if applicable, are received along with the Credential Bid.

2. All Documents as mentioned above are to be submitted along with the Credential Bid in the original offer and no further clarification or submission of document after opening of the Credential Bid shall be allowed unless otherwise allowed by HPCL at it’s sole discretion and such offer of trucks with out the supporting documents as mentioned above will not be considered and shall be rejected.

  1. The tenderer will provide only those trucks to HPCL which he has offered in the original tender for its verification within 15 days of issuance of Letter of Intent/letter confirming award of contract or with in such extended period as may be permitted by HPCL at its sole discretion for utilization of the same for transportation of LPG cylinders as and when required by HPCL and will execute ‘LPG Cylinder Transportation Contract agreement ‘ in the prescribed format, draft of which is attached with the tender document (Credential Bid) .
  1. HPCL will be at liberty to follow any guidelines issued by the ministry of Petroleum & Natural gas, Government of India for award of any contract to any tenderer belonging to the Scheduled Caste and Scheduled Tribe category. At present following rules will apply:

The provision of reservation will be 15% (Fifteen Percent) and 7 ½% (Seven and a half percent) for Scheduled Castes and Scheduled Tribes respectively, for each sector.

NOTES :

(i)The SC/ST tenderer/s desirous of operating under registered partnership firm, or Private Ltd. Co., or Public Ltd. Co. or a registered Cooperative Society, or any other, should have all the partners or members of private / Public / Cooperative firms belonging to the same category without exception, i.e. either SC or ST as the case may be.

(ii)Caste certificate for each individual member of a registered Partnership / Public / Private / registered cooperative Firm should be enclosed as proof along with the Credential bid.

(iii)In the event of any of the members failing to submit the caste certificate as proof of belonging to SC/ST category, the tender will be treated as a General Category tender.

(iv)The registered owner/s of the trucks offered by the SC or, ST tenderer/s must also belong to the same category, either SC or ST, as the case may be. In other words, if the tenderer is issued work order under SC category all the registered owners of the trucks offered against the particular work order must also belong to SC.

(v)If any of the trucks offered do not belong to a member of the category concerned, i.e. SC or ST, as the case may be, then that truck will not be considered.

a)The SC/ST members should fulfill all tender conditions and will not be eligible for any price preference.

b)If adequate member of SC/ST candidates are not available in any particular tender, the unfilled quota may be allotted to the unreserved categories in the year. However, the unfilled quota may be carried forward to the next tender also and offered to SC/ST candidates. If the quota of their previous tender is not filled even in the next tender, the quota of the previous tender may be de-reserved and allotted to general categories.

  1. Rate Escalation and de-escalation clause mentioned in the ‘LPG Cylinder Transportation Contract Agreement, copy of which is attached with the tender document (Credential Bid), will be applicable from the tender due date and time of the tender. However, financial evaluation/negotiation etc. will be based on the quoted rate of the tender. For example, if there is an increase in Diesel price in between the tender due date and date of negotiation, the tenderer will not consider the impact of fuel price hike while reducing the rate after negotiation. Also, the Corporation will consider the post negotiated rate as the revised rate as quoted on the original due date of the tender. Thus, if accepted, the rate so accepted will be escalated/de-escalated as the case may be, considering all changes that might take place after the original due date and time of the tender. However, the above will be applicable only for change in fuel price and not for change in other products.
  1. Contractor will be entrusted with transportation work only after all the formalities, viz. Signing of Agreement and submission of security deposit etc. are completed. Contract will be valid for a period of two years or the date as will be specified in the Letter of Intent with an option of renewal for one more year.
  1. The rates asked in the Price Bid are for 14.2-kg cylinders only. In case of 5 kg., 19 kg, 35.0 Kg & 47.5 kg. Cylinders, the applicable rates will be 0.35 times, 1.33 times, 2.33 and 3.34 times of the rates for 14.2 kg cylinders respectively both for domestic and industrial cylinders (Counter offers / conditions on this point or any other point is not acceptable).
  1. One way rate will be 65% of the round trip (RTKM) rates. (Counter offers / conditions on this point or any other point are not acceptable.)
  1. The rates asked in the tender is the composite transportation rate inclusive of loading and unloading both at the Filling Plant and at destination and stacking / de stacking of cylinders at the destination / dealer’s premises.
  1. Each truck must have a crew consisting of a driver, cleaner and a minimum 4 loading / unloading men. No arrangement between dealer and transporter for unloading/loading at destinations will be permitted. Each truck should be suitable to carry 300 / 450 no. of 14.2 kg. LPG Cylinders (full load). Rate shall be same irrespective of capacity of truck.
  1. Over and above the terms mentioned herein, the terms and conditions mentioned in the draft ‘LPG Cylinder Transportation Contract Agreement’ annexed with the tender document will be deemed to have been included under these terms and conditions.
  1. The tender document consists of two booklets. One booklet is titled as CREDENTIALBID and the other booklet is titled as PRICE BID. Both these booklets shall be duly filled in all respect, (overwriting to be avoided and corrections, if any, to be initialed by the tenderer), duly signed and stamped on all pages. Both these booklets shall be put in separate envelopes and sealed separately super scribing priced and Credential respectively. Finally both these sealed envelopes and the EMD envelope shall be put in the large common envelope super scribing the tender number, due date and dropped in the designated tender box kept in the following address.

HINDUSTAN PETROLEUM CORPORATION LTD.