GRAS III - Infoletter IV Per G Berg

Start of Enquiry - CHECKLIST

17 September 2003

Dear research teams around the Baltic. Now it is time to start. Beside the last version of the Enquiry, an enclosed Budget with instruction for paying, here are some very practical instructions for you – a checklist for work.

Contents

Times for the work 1

Number of enquiries 1

Method used in general 2

Categories to ask to fill in the enquiry 2

Method in detail 2

Maps 3

Fees for collected filled in enquiries 3

Checklist and rules for the work 3

Logg of work 3

Security 3

Payment procedure 4

Questions 5

Times for the work

Preferably the enquiries should be distributed during September and October, but local options may change that. We need the filled-in enquiries in December at the latest with occasional translations on questions on Aesthetic resources in neighbourhoods.

Number of enquiries

We (the co-ordination team) have decided that a total of 50 enquiries would be sufficient for providing us with a reasonably good picture of how people view various aspects in different cities, in different countries and in different residential area types. If this number is very hard to obtain we could also accept a lower figure, but we stress the importance of getting the same amount of material from all sites.

Method used in general

We have also – together with our Baltic Sea teams agreed that people in residential areas be best approached in the residential areas, but that it is also possible to ring the bell or knock on the doors to apartments. A fourth method is to visit common parks, shops or travelling points nearby. One possible method is also to go to people who are recommended by people you meet in the investigated area. It is advised to look for some spreading of enquiries to different categories as listed below:

Categories to ask to fill in the enquiry

Very young people (from 15 years –

Boys and girls

Young people 20-30 without children

Lone mothers with child(ren)

Adult couples without children

Single persons

Adult couples with children

Middle age persons

Pensioners

The list should be seen as a goal. If the residential area lacks some of the categories, we will have to do with the categories you will find.

Method in detail

1. Firsly, introduce yourself your name, university, city/town. Explain that you are doing a scientific survey, and ask if the person have time to answer some questions anonymously about this residential area. If yes ask if the person live in the area. If yes, go on:

2. Secondly, read or explain with your own words the contents of the introduction letter.

3. Thirdly, read or explain with your own words the first paragraph of page 1.

4. At each question, read the whole question including examples for the respondent.

5. When you are ready – note time and street on the enquiry. Ask a few persons of different categories if they could be kind to take part in a special interview next spring.

Maps

You will need a map of the residential area so that the people you ask can encircle what is the neighbourhood. Get a map for your own area district (see the example map included in this message). The areas mostly refer to multi-family house districts: Przymorze, RAF-area, Moscowsky district, Drevljanka or Gottsunda – or – whole local small house areas like Olgino, Perevalka, Suchanino, Filozofu iela district, Kungsgärdet. The maps should cover both the residential district and possible adjacent service centres and market places as well as nearby green areas.

The maps can be obtained in the local book stores of St Petersburg, Petrozavodsk, Jelgava, Gdansk, Copenhagen, Hällefors and Uppsala. The preferred scale for producing A4 copies is 1:10 000 but 1:20 000 at the most. 1:5000 might give to large papers to work with but it might work in small enough scale (for instance in Hällefors and Livani).

Fees for collected filled in enquiries

The project budget will allow 1 Euro excluding taxes per enquiry, per person if the enquiry group are two people (see the budget for each team). This means that each student collecting 50 enquiries together with a partner will receive 50 Euros (+ possible taxes that you will have to pay in your country).

Checklist and rules for the work

1. Logg of work. Please note the area, the street, the date and the time on each enquiry. Also make a list for each working day on when you started and where you worked. Please enclose the protocol of your work with the filled-in enquiries.

2. Security. Never make interviews alone. Always work in a team of at least two persons. Do not work late at evenings or at night. Do not try to interview gangs of loudly people, apparently dangerous pairs or single people. Do not enter houses or households with possibly dangerous people. Observe the status of the house, the garden or the staircase in multifamily houses if possible. Avoid to interview people who are drunk or violent. But do not hesitate to also interview peaceful but unfortunate categories of people: poor, old, disabled, shy immigrants or others if you can. But mostly we need answers from ordinary people, representative people.

Payment procedure

In order to pay for your work the following procedure is required by our university:

1) I need a fax-copy of passports from all who will be paid in the GRAS III project.

2) I will fill in a special form from our tax authorities about the jobs you will be doing for us and add your fax-copy

3) Our taxauthority send a special person number to the employer (SLU) for each worker for the project.

4) We receive an invoice from you for work you have done - within the framework of the budget – for the work you have been doing with for instance enquiries and translations.

5) Our department’s administration can pay to you salary or fees for your work – to the bank account that you have given us.

6) You will pay income tax to your government according to your tax regulations.

7) In January our administration will send control information to our tax authorities, who will convey this information to your country’s tax authorities.

So this is how it is done, but the only thing you have to worry about is:

1) Send a fax copy of your passport to me: 046 18 67 35 12. Please tell me in advance the day and time you send it.

2) Send me a bank account in your country.

3) Check what rules apply for receiving salary from another country.

4) Please send a payment request after having finished your work.

Cash will be sent as soon as possible for short-term team expenditures

I will now try to send some cash in advance for travel costs, for copying, for maps and for other relevant expenditures during your work. As soon as our administration has explained how it could be done I will transfer the money to a suitable bank account for your teams.

Questions:

Call, fax, sms or mail Per G (St P, Livani/Jelgava, Gdansk or Hällefors) Tuula E (Copenhagen, Hällefors) Madeleine (Petrozavodsk) if you have any questions what-so-ever:

Per G B:s Tuula E:s and Madeleine G:s connections:

Tel: 046-18 67 25 13 (workphone with voice recorder)

Fax: 046-18 67 35 12 (workfax highlight on mail so that I know it will come)

Mail or sms:

If you want me to call you, just send a short message or a short phonecall/fax.