BARROW UPON SOAR PARISH COUNCIL
Minutes of a Meeting of the Council held on 1st April 2014 at the Parish Council Offices,
12 High Street, Barrow upon Soar
Two residents attended to Police Matters and spoke of their concern. Minute 5656c refers
Cllr S Rodgers left the meeting 7:15pm
Cllr J Rodgers left the meeting briefly
PRESENT
Cllr Burton / Cllr EJ RodgersCllr Cantle / Cllr J Rodgers
Cllr Forrest / Cllr S Rodgers
Cllr Fryer / Cllr Smith
Cllr Goater / Cllr Spence (Chairman)
Cllr Pepper / Cllr Watson
Cllr Ranson (arrived at 7.35pm) / Cllr Woodhouse
County Cllr Kershaw – for County Council matters
PC Edward Stephenson – for Police Matters
In attendance
Mrs LM Bell – Clerk
Mrs G Newcombe – Deputy Clerk
5653. Apologies
Apologies were noted as follows:
Cllr Moore
5654. Declarations of Interest – Councillors to declare interests relevant to items contained within the agenda
Cllr Burton / Barrow Town Cricket Club – personal – 567d refersAuditor – personal – 5659d refers
Cllr Fryer / Humphrey Perkins – Governor
Cllr Goater / Lloyds Bank – employee – 5659a refers
Humphrey Perkins/Hall Orchard Schools – Children attend
Cllr Spence / Carpenter’s Arms – Director – 5656 refers
Land Purchase – resident 73 North Street – 5662 refers
5655. to Confirm and sign of Minutes of the ordinary meeting of Full Council
held on 4th MARCH 2014 – copy issued with the agenda
RESOLVED minutes of the meeting detailed above are signed as a true record by the Chairman, Cllr Spence.
RESOLVED to bring forward Police and County Council matters for the benefit of PC Stephenson and Cllr Kershaw respectively
5656. Police Matters
a) PCSO James Johnson
PC 2029 Edward Stephenson was welcomed to the meeting and provided a brief report/update with regard to the Beat Team and Crime report issued.
b) Comment to Crime report for March
As above
c) Issue of vehicles being driven at speed through the village
With regard to concern highlighted by residents PC Stephenson advised that periodic speed checks/covert monitoring can be undertaken subject to notification of specific areas and available resources.
Cllr S Rodgers returned to the meeting briefly 7:25pm.
LCC Highways should be notified of unclear road markings.
It was also suggested that the Traffic Action Group could be resurrected which, subject to there being sufficient volunteers, could organise a ‘speedwatch’ scheme. Contact details were provided.
Additional Police related issues were raised as follows:
Parking outside the schools on zig-zag/double yellow lines
Methodist Church playgroup at drop off times
Use of mobile phones whilst driving
Request for a police presence at rush hour.
The Beat team undertakes an operation monthly and will endeavour to include those issues raised.
d) Attendance of T/Ins Paul Harrison at a future meeting
PC Stephenson offered to reiterate request previously submitted.
e) Beat Surgeries – 19th April all held at the Parish Council offices
Date is noted.
5657. COUNTY COUNCIL MATTERS – Cllr A Kershaw to report and provide updates where relevant
Cllr Kershaw apologised for not attending the last meeting.
a) Bridge Street to Proctors Park Road footpath – update – Cllr Kershaw
Progression is delayed due to a late response received from the resident’s Solicitor.
b) I 20 Sileby Road – update – Cllr Kershaw
No additional information is available to date.
c) Installation of a bus shelter at Babington Road – progression of extended consultation
The Clerk confirmed there has been no further progress.
d) Update with regard to reports submitted to LCC Customer Services
It is confirmed that pot holes at Salter’s Lane have been repaired.
e) Report of a meeting held with residents and representative of Humphrey Perkins
School – Cllrs EJ Rodgers and J Rodgers to report
Residents are concerned with regard to inconsiderate parking at Humphrey Perkins/Atkins Court when functions are taking place and there has been an instance where an emergency vehicle was unable to gain access. The residents also request consideration to installing double yellow lines along Cotes Road.
RESOLVED to request installation of double yellow lines along Cotes Road on grounds of highway safety.
f) Highway Forum for Charnwood held 7th January – report (issued to members by email)
No further updates.
g) Request for restoration to gate at Hall Orchard jitty at New Street – to consider
response
RESOLVED to chase LCC for response.
h) Grit bins – progress re installation at Old Station car park
The Clerk advised there has been no further progression.
i) Installation of Cycle lockers – update
Cllr Kershaw advised that 106 money is not now available.
RESOLVED to chase up and send formal letter of complaint to John Sinnot.
Cllr Kershaw reported as follows:
o Loughborough Town Centre Pedestrianisation – Option C has been adopted against Officer recommendation for a trial period of 18 months though it is expected that bus companies may object. Temporary traffic orders will be implemented through the summer months.
o Church Street will be resurfaced/marked between April and September – Request was made that the relevant Conservation Area markings are used.
o Library consultation takes place from 7 April until 7 July. Cllr Kershaw is willing to attend future meetings of the Library Committee.
o Civic Amenity site is now open 9am-7pm until September 7 days a week.
5658. DETACHED YOUTH PROJECT – report
Attendance at recent sessions was confirmed as follows:
4 March – 13
11 March – 15
18 March – 15
25 March – 20
Earlier this evening there were 26 in attendance. A weapon was removed from one youngster recently and mentoring offered to a runaway. Mark Squires is stretching his time spent with the team.
Thanks were expressed to the team.
5659. Financial matters
a) To approve and sign off Bank Reconciliation/bank statements and Schedule of Payments Signatures to be applied subject to approval – copy issued to members with the agenda
RESOLVED to approve and sign off bank reconciliation/statements/schedule of payments. Signatures applied to all payments as presented.
b) To consider quotations (copy issued with the agenda unless indicated otherwise)
o Replacement bollards/tree planting @ Mill Lane – Roma Landscapes £165.00/£95.00 (tree planting approved to ensure success)
RESOLVED to approve as detailed.
o Repair to wetpour at Mill Lane slide + small areas – RTC Safety Surfaces option 1 £1664/Option 2 £4005
RESOLVED to obtain further quotations.
o Summer Planting 15 No baskets x 20”/ 2 No window boxes
Civic Pride £1060 x 3 year contract
Plantscape £845.65
RESOLVED to accept quotation provided by Civic Pride.
c) To consider subscription to
o LRALC £363.92/NALC £273.89
o Leicestershire & Rutland Playing Field Association £16
RESOLVED to approve as detailed.
d) Audit 2014 – Audit date 16th June 2014 – Notice/Electors rights displayed to meet
Requirement.
Documentation re Internal Audit to be prepared/collated for
collection on 8th May 2014
The Clerk advised of the above for information and requested that time is allowed for completion of the audit process in order to meet the deadline.
5660. To receive minutes and confirm recommendations of COMMITTEE meetingS – issued to members with the agenda unless otherwise stated
a) Playing Fields 11th March
493/14 Cllr Fryer advised she has submitted a request to CBC and David Wilson Homes and will forward response to the office upon receipt.
RESOLVED resolutions are approved as detailed.
Cllr Fryer loaned ‘Medieval Parks’ to the office subject to it being signed out should members require.
The Clerk confirmed that KGV consultation material had been delivered to Humphrey Perkins School by Mr Turlington.
b) Public Toilets 12th March 2014
Cllr J Rodgers advised of her involvement in progressing installation and the office is kept fully informed of conversations/outcome. She has found the whole process to be terribly frustrating and time consuming though constructive.
RESOLVED resolutions are approved as detailed.
c) Planning 17th March 2014/31st March (tabled)
Cllr Forrest raised concern with wording at agenda item 874 P/14/0124/2. Amendment is referred to the next meeting.
RESOLVED resolutions are otherwise approved as detailed.
d) Library 17th March 2014
RESOLVED resolutions are approved as detailed.
The Clerk had prepared and tabled a report on a meeting attended by herself and Cllr J Rodgers who gave a brief resume. The report to be considered in more detail by the Library Committee.
e) Localism and Neighbourhood Plan 20th March
RESOLVED resolutions are approved as detailed.
5661. TO RECEIVE REPORTS OF MEETINGS HELD OUTSIDE OF COMMITTEE MEETINGS – issued to members with the agenda unless otherwise stated
a) Representative of footpaths, bridlepaths, landowners – Parish Walks 2014 12th March
Walk leaders required.
b) Cerda Planning/Morris Homes re proposed development at Cotes Road
Received and noted.
5662. annual parish meeting 15th April 2014 @ Bishop beveridge club – To confirm arrangements
Cllr Goater tended her apologies.
Arrangements and attendance were duly confirmed.
RESOLVED to move to closed session for the next three agenda items.
5663. High court challenge – report on decision/associated costs/future progression (as this refers to legal procedures the meeting may move to closed session)
The Clerk advised that there is no new information.
5664. LAND PURCHASE - update (as this refers to legal procedures the meeting may move to closed session)
RESOLVED to enter into informal discussion with CBC Planning and to increase the previous offer subject to positive response.
5665. employment matters – Clerk’s Evaluation and update on office procedures
Clerk’s evaluation will be undertaken on 2nd April 2pm with the Clerk/3pm with Cllrs Spence and Woodhouse.
Open meeting resumed.
5666. DOG control – meeting with representatives of sileby and quorn parish councils/response to enquiries - update
RESOLVED to arrange a meeting with representatives of Quorn and Sileby Parish Councils in June.
5667. To consider response to consultation re experience of incidents at the High Street zebra crossing
RESOLVED to repeat previous article published in the Barrow News section of the Loughborough Echo on a weekly basis for the next month.
5668. Borough Council Matters – Cllr Fryer to report
Cllr Fryer advised that the Mayor Elect is Cllr Paul Day and Cllr Ron Jukes Deputy Elect. Cllr Fryer paid tribute to Cllr Sandie Forrest who she stated ‘has been a fantastic Mayor’.
Management of CBC open spaces has been outsourced and a new contract with Quadron commenced from today 1st April.
Cllr Ranson advised of her involvement at Hall Orchard School and will forward email correspondence to the Clerk.
With regard to concern with recent changes at the Health Centre, a ‘teaching practise’, she advised that concern should be submitted in writing in order that it is taken to the Practise Manager/CCG. She also stated that she does not seek to dictate policy.
The matter of a Unitary Authority has been mooted as District Councils are not in agreement.
5669. Clerk’s Report
a) LRALC Newsletter and Round Robins – to consider/comment to – copy issued to members by email/with the agenda
Cllrs Moore and Watson to attend Councilors’ training.
RESOLVED to nominate Frances Thompson for LCC Chairman’s dinner.
b) Correspondence – listing actioned and for information issued to members
1 / Barrow Town Cricket Club – request for a letter of support to its application for S106 monies – RESOLVED to support application.2 / Sileby Parish Council – enquiry as to how/if/when the Parish Council is considering commemoration of WW1 (Subject also topic of conversation at SLCC branch meeting) - RESOLVED to undertake commemorative planting at North Street and Three Crowns garden areas subject to a budget of £500 and to include as an agenda item at the next Events Committee meeting a celebration of thanks to commemorate the end of the Great War.
c) RCC Achievement Awards 2014 – progress report
Previously resolved to submit application to the ‘Community’ section. Cllr Cantle to provide Neighbourhood Plan item as soon as possible.
d) BUSCA evening – postponed to 20th May – to confirm attendance
Councillors attending the Neighbourhood Plan Consultation stand were confirmed as follows:
Cllrs Cantle, Smith and Woodhouse
Cllrs Ranson, EJ Rodgers, J Rodgers, S Rodgers and Spence confirmed attendance in other capacities and will assist where possible.
e) Notification of Anniversaries/birthdays - update
It is noted that cards have been greatly appreciated.
f) Progression of installation of notice board at Willow Road development
The Clerk advised that further to contact with DWH the matter is being progressed.
g) Defibrillator presentation – attendance at Parish Meeting
Confirmed.
h) Cemetery Chapel opening – report and thanks
Thanks were extended to Cllrs Cantle, Pepper and Watson for their attendance. There were a number of visitors and appreciative comments regarding the flowers.
RESOLVED to send a thank you card to Pam for the flowers.
i) To consider the following memorial applications
i. In memory of Jean SIMPSON – all polished black granite lawn memorial – Grave space 1919
RESOLVED to approve as detailed.
ii. In memory of Lexi L Branson – infant section – blue pearl polished granite teddy/star 20” x 20” – to confirm fee
RESOLVED to approve as detailed and waive fee.
iii. In memory of Jean BROOKS – previously approved – query fee
RESOLVED to waive fee.
5670. MEETING REPORTS
a) Introduction to Employment Law 13th March 2014 – Clerk
Referred to Policy and Finance Committee.
b) A vision for the Waterway – 18th March – Cllr Fryer
Cllr Fryer advised of a very interesting meeting, the subject matter being the River Soar and the Grand Union Canal and the important issues faced. There is lots of work ongoing through Leicester. Papers to be provided to the office for future reference.
c) Rurality and Localism – 27 March 2014 – Cllr Moore and The Clerk
The Clerk gave a brief resume of seminars attended a more detailed report to follow.
d) Parish and Town Council Briefing – 31 March 2014 – Cllr J Rodgers and The Clerk
5660d refers
5671. Date of next meeting 6th MAY 2014 – preceded by the annual meeting
For information
5672. Close of Meeting
The meeting closed at 10.35pm
SIGNED…………………………………………………….DATE……………………………………
CHAIRMAN
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Minutes of a meeting of Full Council held on 1st April 2014