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EATON COMMUNITY SCHOOLS BOARD OF EDUCATION
Regular Session
December 12, 2011
The Board of Education of Eaton Community Schools met in Regular Session on December 12, 2011 at 6:00 p.m. in the Hollingsworth East Elementary School cafeteria. President Rick McKinney called the meeting to order.
ROLL CALL
Joe Ferriell – Present Doug Mowen – Present Rick McKinney – Present
Brian Pool – Present Joe Renner – Present Brad Neavin – Present
Priscilla Dodson – Present Cindy Neanen – Present Scott Couch – Present
Kern Carpenter – Present Kip Powell – Present Pam Friesel – Present
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by those present.
ADOPT THE AGENDA
Motion was made by Joe Renner and seconded by Doug Mowen to adopt the agenda. YEAS – Ferriell,
Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-108
RECOGNITION OF VISITORS
The board recognized construction team and Ohio School Facilities Commission representatives present.
OTHER OPENING BUSINESS
Mr. McKinney directed Mr. Neavin to hire the Preble County Educational Service Center substitute teachers and approve at the next meeting.
TREASURER’S BUSINESS
Motion was made by Doug Mowen and seconded by Joe Renner to approve the business of the treasurer, Priscilla Dodson, as follows:
A. Minutes of the November 22, 2011 Regular Board Meeting
B. Submission of Warrants
C. Submission of Financial Reports
D. Submission of Investment Report
E. Moving the following teacher on the pay scale:
a. Matt Hopkins to a Master’s Degree, retroactive to November 28, 2011
12-12-2011, ECSBOE mins., cont.
TREASURER’S BUSINESS, cont.
Discussion – Mr. Renner questioned the November meeting being regular or special. Mrs. Dodson will look into the proper title for the meeting.
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-109
MIAMI VALLEY CAREER TECHNOLOGY CENTER REPORT
Doug Mowen, MVCTC representative, reported that the MVCTC levy passed by 5 votes after the final count.
PARKS AND RECREATION BOARD REPORT
Joe Renner, representative, had nothing to report.
PROJECT MANAGER’S REPORT
Our project manager, Tom Doseck, reported on the change order on the agenda for board approval. There was discussion with the board on alternates, most of them energy items. The board agreed to place them on a separate bid package allowing the board to evaluate after building bids go out. The project schedule revision was discussed. Mr. Mowen was assured by Megen Construction and Fanning & Howey representatives that the schedule was good. Ms. Alberson and Mr. Doseck presented the changes to the board. Mr. Doseck made a trip to Seneca and recommended the board use the larger brick on specific areas. This would be a price tag of approximately $175,000 and would be locally funded dollars (not project dollars). They shared a rendering and product with the board. The board gave Mr. Doseck latitude on the changes. Mr. Pool stated he was happy with the pictures.
SUPERINTENDENT’S REPORT
Superintendent Brad Neavin reported on the “Cost Savings Committee” and presented their ideas to the board. Student reports will be implemented as soon as possible. He also reported on the rating system and comments from community members. High School math program concerns will be discussed with the parents at a meeting on December 13. He encouraged all parents to attend the meeting. In an update on the athletic complex, as of today, December 12, donations to the project crossed the $2,000,000 mark.
Mr. Neavin presented a plaque to Joe Ferriell and thanked him for his years of service to the district on behalf of the community and the district.
DIRECTOR OF EDUCATION’S REPORT
Cindy Neanen, Director of Education, reported that a packet and letter went home with students Friday explaining how to use the online lessons for the 6-7-8 calamity days, if needed. The information and program will be live when we get back from the holidays. SES tutoring, which is being paid for from a Title I grant, has 30 students enrolled.
PRINCIPAL’S REPORT
There was no principal’s report given.
12-12-2011, ECSBOE mins., cont.
OTHER OLD BUSINESS
Mr. McKinney thanked Mr. Ferriell for his service and Mr. Ferriell extended thanks from the City of Eaton in working together and moving forward on the building project.
NEW BUSINESS
Motion was made by Doug Mowen and seconded by Joe Renner to approve agenda Item IV (New Business) 1-3.
1. Resignations
Acceptance of the following resignation:
A. Allison Thompson, Varsity Girls Soccer Coach
2. Employment – Certificated Staff Supplemental Contracts
The following supplemental contacts for the 2011-2012 school year (July 1, 2011-June 30, 2012) or as noted. Salaries and duties per Board Policy, Negotiated Agreement, Administrative Rules and Regulations, and any applicable state requirements.
A. Rhonda Winings, Social Studies Department Head for Eaton Middle School
3. Approval of Volunteers
The following volunteer for the 2011-2012 school year; contingent upon completion of all state and local requirements, including criminal background check, if necessary.
A. Thurman D. Hackenbracht, building volunteer
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-110
4. Amendment of Job Descriptions
Motion was made by Joe Renner and seconded by Joe Ferriell to approve amendments to the following job descriptions.
A. The position of Educational Aide (Attachment A)
B. The position of Student Monitor (Attachment B)
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-111
5. Approval of Change Order to Bid Package
Motion was made by Doug Mowen and seconded by Brian Pool to approve the change order to Bid Package #2 in the amount of $56,871.00 to Bruns Building & Development Corporation for the purpose of lime stabilization in the parking lot area of Eaton Middle School.
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-112
12-12-2011, ECSBOE mins., cont.
Motion was made by Brian Pool and seconded by Joe Ferriell to approve agenda Item IV (New Business) 6-8.
6. Approval of Out-of-State Athletic Events
The following out-of-state athletic events.
A. Coed Swimming team and coaches to Hagerstown, Indiana for swim meet at
Hagerstown High School, December 15, 2011
B. Boys Basketball team and coaches to Richmond, Indiana for basketball game at Richmond High School, January 21, 2012
C. Coed Swimming team and coaches to Richmond, Indiana for swim meet at Richmond
High School, January 24, 2012
D. Varsity Baseball team and coaches to Richmond, Indiana for baseball game, March 31, 2012
7. Out-of-State Student Trips
The following out-of-state student trips.
A. Freshman class, along with four staff members, to Indiana University East, Richmond, Indiana, on March 9, 2012
B. Junior class, along with four staff members, to Indiana University East, Richmond,
Indiana, on April 27, 2012
8. Amend Dates of Travel for Out-of-State Student Trips
Amend the dates of travel for the following out-of-state student trips, as adopted on August 8, 2011.
A. Fifth grade students, along with fifth grade teachers, Malissa Miller, and Kip Powell
to Richmond 40 Bowl, Richmond, Indiana from May 5, 2012 to May 15, 2012, to be funded by the Bruce PTA
B Fourth grade students, along with fourth grade teachers, Malissa Miller, and Kip Powell to Richmond 40 Bowl, Richmond, Indiana from May 6, 2012 to May 16, 2012, to be funded by the Bruce PTA
C. Third grade students, along with third grade teachers, Malissa Miller, and Kip Powell to
Richmond 40 Bowl, Richmond, Indiana from May 7, 2012 to May 17, 2012, to be funded by the Bruce PTA
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-113
9. Annual Organizational Meeting
Motion was made by Doug Mowen and seconded by Brian Pool to approve the annual Organizational Meeting of the Board of Education which shall be held at Hollingsworth East Elementary prior to the regular business meeting on January 9, 2012 at 6:00 p.m. with the Regular Meeting to immediately follow.
YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-114
12-12-2011, ECSBOE mins., cont.
OTHER NEW BUSINESS
Comments were made on the staff at East freezing. Mr. Neavin assured the board that this is being addressed.
Mr. Renner read his response to the letter from the Director of the Ohio School Facilities Commission concerning the anonymous e-mail information sent to the OSFC. Following is Mr. Renner’s response in its entirety:
I am in receipt of a letter from the Director of the Ohio Schools Facility Commission. A letter prompted by an email that I drafted and sent to members of this board and select administrators of this district – not to the director or anyone else.
Fully understanding the Sunshine law and stating that there is nothing to hide about this project – this email was a communication between the administration of this school district attempting to formulate a plan and offer comment after receiving less than positive information about the status of the construction project.
I have no problem making my thoughts known. My disdain for the recent course this project has taken is no secret. Having said that, however, when I have a comment for the School Facilities commission or any else, I will make that comment known. For an anonymous and spineless person to obtain my email, hand write my last name (as it was not on the original email) as well as adding “board member” then forwarding to the director of the School Facilities Commission is, without a doubt, inappropriate. This same person also obtained Mr. Mowen’s response to that email and apparently forwarded it at the same time.
The insinuation of this action, as well as a previous email that was also inappropriately forwarded with the added handwritten notation, “Mr. Hickman, please stop these board members”, or something very similar is nothing more than this anonymous person trying to create trouble for this district and the completion of this project.
If standing up for the taxpayers of this district and trying to get every dime from the State of Ohio that we deserve is wrong, then I am. We have been treated less than fairly and I will continue to resist such treatment. The mere fact that this unknown person is appealing to the School Facilities Commission to get this board back in line is an insult and obviously comes from someone who does not know the facts or does not have the best interest of this district at heart. We are elected to represent and stand up for the taxpayers of this district, not to befriend or worry about offending state officials.
In today’s world, there are many obstacles in the operation of any business or governmental entity. But, when someone on the administrative team is divisive and chooses to use tactics such as we have seen here, their actions only serve to undermine the district they have sworn to support.
Mr. Mowen added his concern that anyone would lend credence to an anonymous letter that has been copied and pasted. Mr. Sagle, on behalf of the OSFC felt a need to respond. He stated that this project has been a challenge and the board has their commitment on this project as co-owners. Mr. Renner stated that his issue is not with the Director or the OSFC but, rather, with someone in this district.
Mr. McKinney stated that the Board does not want a wedge between us and appreciates that we continue to keep working together.
12-12-2011, ECSBOE mins., cont.
APPOINTMENT OF PRESIDENT PRO-TEMPORE
Motion was made by Rick McKinney and seconded by Doug Mowen to appoint Joe Renner as President Pro-Tempore (January 1 – January 9, 2012). YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed. #1112-115
EXECUTIVE SESSION
There was no necessity for an executive session.
ADJOURNMENT
Motion was made by Joe Renner and seconded by Doug Mowen to adjourn the meeting. YEAS – Ferriell, Mowen, McKinney, Pool, Renner. President declared motion passed and adjourned the meeting at 7:07 p.m. #1112-116