INSTRUCTIONS /
NOTE: Source inspection requests are to be requested by the supplier’s quality department personnel only and emailed to .
NOTE: All shaded fields are to be completed by BAE Systems SQA, QA Engineer or Cognizant Quality CAM.
Date requested: / 1 / Date ready: / 2
To: / SQA: / 48 / Information only Action required
Procurement: / 49 / Information only Action required
QA Engineer or Cognizant Quality CAM: / 50 / Information only Action required
Other: / 51 / Information only Action required
Inspector: / 52 / Information only Action required
Name of requestor: 3 / Phone number: 4 / E-mail: 5
Purpose of visit: 6
Source Inspection
Other (see comments) / Comments: 7 / Security Clearance Required: 8
Yes No
Supplier name:
9 / Company name of where the source inspection is to take place:
10
Address for this visit: 11
Street:
City, State, Zip:
Supplier’s QA contact name:
12 / Phone number:
13 / E-mail:
14
P.O. number:
15 / Line:
16 / Quantity:
17 / Part number:
18 / HDW/DWG revision to which it was built:
19
Description:
20 / Special description codes:
21
Inspection type:
Choose oneFinalPre-capIn process 22 / New part or RMA:
Choose oneNew partRMA 23 / Witness sample:
Yes 24 No / Was SVR requested:
Yes 25 No / S/N:
26
P.O. HDW part revision:
27 / P.O. DWG revision:
28 / QA Engineer:
29 / Promise date:
30
Order quantity:
31 / Balance due:
32 / Buyer:
33 / Inspection and QA codes:
34
QA notes:
35
Project:
36 / PDM HDW part revision:
37 / PDM DWG revision: 38 / SRC, TipQA source/receiver number:
41
P.O. number: / Line: / Quantity: / Part number: / HDW/DWG revision to which it was built:
Description: / Special description codes:
Inspection type:
Choose oneFinalPre-capIn process / New part or RMA:
Choose oneNew partRMA / Witness sample:
Yes No / Was SVR requested:
Yes No / S/N:
P.O. HDW part revision: / P.O. DWG revision: / QA Engineer: / Promise date:
Order quantity: / Balance due: / Buyer: / Inspection and QA codes:
QA notes:
Project: / PDM HDW part revision: / PDM DWG revision: / SRC, TipQA source/receiver number:
P.O. number: / Line: / Quantity: / Part number: / HDW/DWG revision to which it was built:
Description: / Special description codes:
Inspection type:
Choose oneFinalPre-capIn process / New part or RMA:
Choose oneNew partRMA / Witness sample:
Yes No / Was SVR requested:
Yes No / S/N:
P.O. HDW part revision: / P.O. DWG revision: / QA Engineer: / Promise date:
Order quantity: / Balance due: / Buyer: / Inspection and QA codes:
QA notes:
Project: / PDM HDW part revision: / PDM DWG revision: / SRC, TipQA source/receiver number:
P.O. number: / Line: / Quantity: / Part number: / HDW/DWG revision to which it was built:
Description: / Special description codes:
Inspection type:
Choose oneFinalPre-capIn process / New part or RMA:
Choose oneNew partRMA / Witness sample:
Yes No / Was SVR requested:
Yes No / S/N:
P.O. HDW part revision: / P.O. DWG revision: / QA Engineer: / Promise date:
Order quantity: / Balance due: / Buyer: / Inspection and QA codes:
QA notes:
Project: / PDM HDW part revision: / PDM DWG revision: / SRC, TipQA source/receiver number:
BAE Systems SQA
Supplier number:39 / Open corrective actions:
40
BAE Systems QA Engineer or Cognizant Quality CAM
BAE Systems QA Engineer or Cognizant Quality CAM trip approval:Yes No 42 / Note: QA Engineer or Cognizant Quality CAM must have Source Inspection Directions entered into TIPQA for all parts being inspected if trip is approved.
Project/task code to be charged for labor:
43 / Project/task code to be charged for travel:
44
Commodity / Part Group (required) and Remarks:
45
BAE Systems Source Inspector
Note: Inspector is responsible for completeness and accuracy of the completed form prior to scheduling source inspection with the supplier.Confirmed by:
46 / Source inspection date confirmed:
47
Instructions for completing the Supplier Source Inspection Request form.
Supplier is to complete Fields 1-26 and email completed form to .
BAE Systems SQA, QA Engineer or Cognizant Quality CAM and Inspector to complete Fields 27-52.
This form can be used to request source inspection for up to 4 lines. If the supplier needs to request inspection for more that 4 lines they will need to complete additional forms as required.
1. Date Requested –Supplier is to enter the date that this form is completed and emailed to .
2. Date Ready – Supplier is to enter the date that the part is ready for the BAE Systems source inspector to perform inspection.
3. Name of Requestor –Supplier is to enter the name of the person completing the Source Inspection Request form.
4. Phone Number – Supplier is to enter the phone number of the person completing the Source Inspection Request form.
5. E-mail – Supplier is to enter the e-mail address of the person completing the Source inspection Request form.
6. Purpose of Visit – Supplier is to select either “source inspection” or “other” if it is not a source inspection.
7. Comments – Supplier to complete this field if the request is not for a source inspection. The reason for the request should be entered in this field.
8. Security Clearance Required – Supplier is to select “yes” if this visit requires a security clearance. Supplier is to select “no” if this visit does not require a security clearance.
9. Supplier Name – Supplier is to enter the name of the company that the purchase order was placed with. This should be the company that the requester represents.
10. Company Name of Where Source Inspection is to take place – Supplier is to enter the name of the company that the inspection or visit is to take place.
11. Address for this visit – Supplier is to enter the street, city, state and zip code for the facility that the inspection or visit is to take place.
12. Supplier’s QA Contact Name – Supplier is to enter the first and last name of the Supplier’s QA contact name.
13. Phone Number – Supplier is to enter the complete phone number (including area code and extension) of the Supplier’s QA contact.
14. E-mail – Supplier is to enter the email address of the Supplier’s QA contact.
15. PO NO. – Supplier is to enter the BAE Systems purchase order number that pertains to the request.
16. LINE – Supplier is to enter the line item on the BAE Systems purchase order that pertains to the request.
17. QTY – Supplier is to enter the quantity that is ready for source inspection. Note: The quantity in this field should not exceed the balance due if the supplier is requesting final source inspection.
18. Part Number - Supplier is to enter the part number identified on the BAE Systems purchase order for the line item requested.
19. HDW/DWG Rev. to which it was built – Supplier is to enter the Hardware/Drawing Revisions that the part was built to.
20. Description – Supplier is to enter the description as it appears on the BAE Systems purchase order for the line item requested.
21. Special Description Codes - The supplier is to enter the codes listed for the line item that appears under the special descriptions on the purchase order. See the sample purchase order on page 8 of these instructions.
22. Inspection Type, – Supplier is to select final, pre-cap or in-process for the type of inspection they are requesting.
23. New Part or RMA - Supplier is to enter if this inspection is for a newly manufactured part or if it is for a part that was returned for rework or repair (RMA part).
Note: If the part is a RMA and witness samples etc. are required, the supplier must make sure that they have the samples prior to requesting source inspection.
24. Witness samples etc. – Supplier is to indicate “yes” if they have the required witness samples and “no” if they are not required. Some examples are plating or finish coupons, test bars (castings), PWB cross sections and destructive optics samples, etc.
25. SVR Requested – Supplier to indicate “yes” if they have requested an SVR and “no” if an SVR was not requested and is not required.
26. S/N – Supplier is to enter the serial numbers of the parts to be inspected if serialized.
27. PO HDW PART REV – BAE Systems SQA to enter the hardware part revision that appears on the purchase order for the applicable line item.
28. PO DWG REV – BAE Systems SQA to enter the drawing revision that appears on the purchase order for the applicable line item.
29. QA ENGINEER – BAE Systems SQA to enter the QA Engineer that appears on the purchase order.
30. Promise Date – BAE Systems SQA to enter the promise date that appears on the purchase order for this line item.
31. Order Quantity – BAE Systems SQA to enter the quantity that was ordered on the purchase order for the applicable line item.
32. Balance Due – BAE Systems SQA to enter the quantity due for the applicable line item as it appears on the shipment screen in Oracle.
33. Buyer – BAE Systems SQA to enter the buyer that is listed on the purchase order.
34. Inspection and QA codes – BAE Systems SQA to enter the QA code level and inspection codes listed for the applicable line item next delivery due.
35. QA notes – BAE Systems SQA to enter the QA notes that appear on the applicable line item next delivery due.
36. Project – BAE Systems SQA to enter the Project that appears on the applicable delivery line item.
37. PDM HDW PART REV – BAE Systems SQA to enter the highest released hardware part revision listed in PDM for the applicable part.
38. PDM DWG REV – BAE Systems SQA to enter the highest released drawing revision listed in PDM for the applicable part.
39. Supplier Number – BAE Systems SQA to enter the Oracle Supplier Number for the supplier listed on the applicable purchase order.
40. Open Corrective Actions – BAE Systems SQA to enter on this form or include on an additional attachment a listing of all open corrective actions for the supplier listed on the applicable purchase order.
41. SRC, TipQA source/receiver number – BAE Systems SQA to enter the SRC number that TipQA assigns to the source inspection when entered into TipQA. This will appear in the TipQA field name “Receiver Number”.
42. BAE Systems QA Engineer or Cognizant Quality CAM Trip Approval – BAE Systems QA Engineer that is indicated on the purchase order or the Cognizant Quality CAM must indicate if the trip for this request is approved or disapproved. Select “yes” if approved and “no” if disapproved.
Note: If the trip is approved, the BAE Systems QA Engineer or Cognizant Quality CAM is responsible for ensuring that the current source inspection directions are in TIPQA prior to sending approval.
43. Project/task code to be charged for labor – BAE Systems QA Engineer or Cognizant Quality CAM should review each line item requested and the project indicated. The QA Engineer or Cognizant Quality CAM should be sure to enter all of the Project and task codes to be charged for labor if more than one project is listed on the line items requested.
44. Project/task code to be charged for travel – BAE Systems QA Engineer or Cognizant Quality CAM should review each line item requested and the project indicated. The QA Engineer or Cognizant Quality CAM should be sure to enter all of the Project and task codes to be charged for travel if more than one project is listed on the line items requested.
45. Commodity / Part Group (required) and Remarks – BAE Systems QA Engineer or Cognizant Quality CAM must indicate the part group / commodity code and if the trip is disapproved the reason should be entered. If the program is DX rated that should also be noted.
46. Confirmed by – BAE Systems Inspector that is to perform the inspection is to enter their name. Inspector is responsible for completeness and accuracy of the completed form prior to scheduling source inspection with the supplier.
47. Source Inspection Date Confirmed – BAE Systems Inspector is to enter the date that was confirmed with the supplier to perform the inspection.
48. SQA – BAE Systems SQA will enter the name of the SQA Source Inspection Site administrator for the applicable request for action or information and the form will be e-mailed to them.
49. Procurement – BAE Systems SQA will enter the name of the applicable buyer or subcontract administrator for action or information and the form will be e-mailed to them.
50. QA Engineer – BAE Systems SQA will enter the name of the applicable QA Engineer or Cognizant Quality CAM for action and the form will be emailed to them.
51. Other – BAE Systems SQA may enter additional names when required for action or information and the form will be e-mailed to them.
52. Inspector – BAE Systems SQA Source Inspection Site administrator will enter the name of the BAE Systems inspector that is assigned to perform the inspection and the form will be e-mailed to them.
Page 1 of 9 11-054 (29 Dec 15)
SUPPLIER SOURCE INSPECTION REQUESTINSTRUCTIONS /
Sample Purchase Order
Page 1 of 9 11-054 (29 Dec 15)