LETTERS OF INTEREST ARE TO BE RECEIVED

IN THE MARYLAND PTA OFFICE ON OR BEFORE

Wednesday, May 11, 2016 by 4:30 pm

April, 2016

TO:Maryland PTA Board of Directors and Committee Members

County Council PTAs

Local PTAs

FROM:Nominating and Board Development Committee

RE:Nominating Packet

The Maryland PTA is seeking individuals for the following leadership positions to be elected in August 2016.

  • Nominating and Board Development Committee Members (3)

Maryland PTA is looking for individuals who are interested in serving on the following committees:

  • Bylaws
  • Policy and Procedure
  • Membership
  • Arts in Education
  • Budget and Finance
  • Legislative
  • Scholarship
  • Awards
  • Extension/Field Service

Please note, there may or may not be vacancies on the committees at the present time. If you are interested in one of the committees, a complete job description is available upon request. If you are only interested in committee membership, you only have to fill out the Contact Information Form and indicate on it which committee(s) you are interested in serving on.

PLEASE READ THE ENCLOSED MATERIALS CAREFULLY.

Attached is the description of responsibilities for the positions listed above, a Letter of Interest form, a Professional/Personal References form, a Questionnaire, a Signature of Agreement and Submission form and a Contact Information Form.

Please forward this information to your constituents, local units, councils, PTA friends, and other qualified individuals. If you have questions, contact Ben Brumbley at This information is available online at

All materials must be received at the Maryland PTA office on or before 4:30 pm Wednesday, May 11, 2016. Mail, fax or email all materials to the attention of the Nominating and Board Development Committee. You will receive an email confirming receipt of the materials.

Faxes and emails will be accepted with hard copy to follow within five (5) business days.

Maryland PTA fax number is (410) 760-6344. Email-

Mail to: Nominating and Board Development Committee

c/o Maryland PTA

5 Central Avenue

Glen Burnie, MD 21061

Maryland PTA Bylaws, July2015

Article X - Nominating and Board Development Committee

Section 1

The Nominating and Board Development Committee shall consist of seven (7) members, elected by phase, at the annual convention. Phase A shall consist of three (3) members elected in the even numbered years and Phase B shall consist of four (4) members elected in the odd numbered years. Members shall serve a term of two (2) yearsand be eligible to serve no more than two (2)consecutive terms. Each member of the Nominating and Board Development Committee must be a member of a local unit which has met the standards of affiliation at the time of their nomination and election. No more than two (2) members of this committee may reside at the time of their election in the same county/city. No more than three (3) members may be current members of the board of directors. The first meeting of this committee will occur before the post convention board of directors meeting. At this time the members will elect the chair for the committee.

Section 3

No current member of this committee shall be eligible to be nominated for president elect, by the committee and this prohibition continues for one (1) year after leaving the committee. The committee shall be responsible for nominating one (1) candidate for each office.

Section 5

The Nominating and board Development Committee shall:

  1. Identify characteristics and skill sets needed in the leadership of Maryland PTA to accomplish the goals and strategic plan.
  2. Recommend continuing education that enhances leadership development for the association;
  3. Screen and evaluate individuals, and nominate one (1) eligible candidate for each of the following offices or positions:
  1. President- elect
  2. Vice President for Leadership Development
  3. Vice President for Legislation
  4. Vice President for Councils
  5. Secretary
  6. Treasurer
  7. Members for the Nominating and Board Development Committee

JOB DESCRIPTION

Job Title:Nominating and Board Development Committee

Department:Standing Committee

Revision Date: August 2013

Position Overview

The committee shall be responsible for selecting the best qualified people for leading Maryland PTA towards its vision and goals and encourage the development of future leaders.

Membership

See Bylaws Article X Section 1.

Duties of the Chair

  1. Attend all Board of Directors meetings, unless excused by the president.
  2. Prepare written reports for presentation at executive committee and board of directors meetingsfive (5)days prior to each meeting.
  3. Submit a monthly report to the executive committee .
  4. Submit recommended changes to the nominating packet to the executive committee for approval at the Januarymeeting.
  5. Ensure that the nominating packets are submitted to the office administrator for distribution, as needed.
  6. Ensure that the slate is published according to bylaws.

Duties of the Committee

See bylaws Article X, Section 4

In additions the committee shall:

  1. Screen, evaluate, and select the best qualifiedpotential leaders.
  2. A maximum of two (2) student representatives will be selected for a term of one year by the committee and approved by the Board. Notify the selected students by July 1.
  3. Communicate with all stakeholders within the association to identify a diverse by representative group of potentialleaders.
  4. Establish and maintain a data base of potential leaders.
  5. Be well versed in the responsibilities and skill sets required for all positions on the ballot.
  6. Advise the president regarding potential committee chairs. Also advise committee chairs of potential committee members.
  7. Annually Review, revise and update thenomination packet for all positionsfor submission.
  8. Recommend continuing education that enhances leadership development for the organization.
  9. Attend board of directors, council and local unit meetings as well as other sponsored activities of Maryland PTA as needed.

Committee Descriptions

Bylaws -- The duty of the bylaws committee is to ensure that all of the bylaws for Maryland PTA and its constituent associations are in compliance and aligned as necessary with each other. All bylaws for Maryland PTA and its constituent associations will be reviewed and approved by the Bylaws committee. The committee will receive and review all recommendation for bylaws amendments submitted and will forward to the Board of Directors for action at the Winter Board meeting.

Policy and Procedure -- The duty of the Policy and Procedures committee is to ensure the development of policies and proceduresand job descriptions and procedures for the governance of Maryland PTA in accordance with the bylaws. The committee will establish policies and procedures and job descriptions and procedures for the governance of Maryland PTA in accordance with the Policy for Developing and Implementing Policies and Procedures and Job Descriptionand Procedures. The policy to the and procedures committee will be responsible for developing and submitting the policies and procedures and job descriptions and procedures Executive committee and the Board of Directors as per the Policy for Developing and Implementing Policiesand Procedures and Job Descriptions and Procedures.

Membership -- The membership committee develops membership strategies and evaluates effectiveness of membership development practicesin conjunction with the NPTA and MD PTA membership plan. The plan will encourage the active involvement of parents in the school community by establishing, sustaining, and expanding effective parent/family involvement initiatives and will promote diversity in all aspects and full involvement at all levels of theassociation. In addition the membership committee will ensure that the membership awards and the Parent/Family Involvement Grant are presented annually in accordance to the Eligibility Criteria for MD PTA Awards Policy.

Arts in Education -- To coordinate and facilitate the National PTA’s Reflection Program through Maryland PTA. To promote and encourage knowledge of and involvement in the arts. To monitor issues in the arts that may have legislative impact or may be of interest to local PTAs. To work with PTA councils to encourage continuous funding for arts programs in public school boards’ yearly budgets. To partner with state art organizations.

Legislative -- The legislative committee annually reviews the adopted legislative agenda of Maryland PTA and makes recommendations to the general membership. The committee will also use the adopted National PTA legislative program as a guideline for any action by Maryland PTA affecting the health, education, and general welfare of children and youth.

Budget and Finance-- The budget and finance committee shall ensure that the budget for Maryland PTA is developed and adhered to by the members of the MD PTA Governance structure, and to ensure that the day to day financial matters of MDPTA are adhered to. The committee will establish a financial plan for the monies of Maryland PTAin accordance to the FinancePolicy and submit to the executive committee for approval and implementation.

Awards -- The committee will ensure that all conventionawards established by MD PTA are presented annually, if applicable, in accordance tothe EligibilityCriteria for Maryland PTAAwards Policy.

Scholarship-- The scholarship committee shall ensure that the scholarships established by Maryland PTA are presented annually to qualified individuals pursuing careers in education in accordanceto the Eligibility Criteria for Maryland PTA Awards. The committee shall establish guidelines for the distribution of monies for the Maryland PTA scholarship as received from January 1 through December 31. The scholarship committee will be the responsible body for reviewing the scholarship application and submit any recommendations for approval. They will determine the number and amount of each scholarship annually based on the funds available as verified by the budget and finance committee.

Extension/Field Service –The Extension and Field Service committee actively assist locals and councils in establishing, re-establishing and working with challenged local and council units across the state. The committee also works with locals and councils to resolve issues by establishing balance through a needs assessment and discussion with members of the boards.

MARYLAND PTA

2016 LETTER OF INTEREST FORM

Name ______

Maryland PTA position(s) held:

PositionDates

______

______

______

______

______

Council PTA position(s) held (if applicable):

PositionDates

______

______

______

______

______

Local PTA Officer/Committee position(s) held:

PositionPTA NameDates

______

______

______

______

______

PTA Sponsored Training:

CourseSponsorDates

______

______

______

______

______

MARYLAND PTA

2016 LETTER OF INTEREST FORM

Other Related Training

CourseSponsorDates

______

______

______

______

______

List involvement in other national organizations:

OrganizationPositionDates

______

______

______

______

I wish to be considered for the following positions: If you select multiple positions, rank them in order of preference.) ______Nominating and Board Development (3 positions open)

Rank ______Bylaws

Rank ______Policy and Procedure

Rank ______Membership

Rank ______Legislative

Rank ______Budget and Finance

Rank ______Arts in Education

Rank ______Awards

Rank ______Scholarship

Rank______Extension/Field Service

LETTER OF INTEREST is to be received in the MARYLAND PTA OFFICEon or before4:30pmWednesday, May 11, 2016.

PROFESSIONAL/PERSONAL REFERENCES

List three (3) references that are available and may be contacted by members of the Nominating and Board Development Committee. Each reference will need to submit one letter of support regarding your qualifications, skills, and attributes, as well as your capacity to serve in the position(s) for which you have applied. Additional letters of support may be included. References may or may not be contacted. Please do not include members of the Nominating and Board Development Committee as references.

REFERENCE 1: Relationship ______

Name ______

Address ______

City ______State ______Zip Code ______

Telephone: Home (_____) ______Work (____) ______

Cell (____) ______E-mail ______

REFERENCE 2: Relationship ______

Name ______

Address ______

City ______State ______Zip Code ______

Telephone: Home (_____) ______Work (____) ______

Cell (____) ______E-mail ______

REFERENCE 3: Relationship ______

Name ______

Address ______

City ______State ______Zip Code ______

Telephone: Home (_____) ______Work (____) ______

Cell (____) ______E-mail ______

QUESTIONNAIRE

On a separate sheet of paper, submitted in no smaller than 12 point font, please answer the following questions.

For all candidates:

  1. Give at least one example of how you advocate for children.
  1. What prompted you to submit a Letter of Interest?
  1. What do you view as the role of Maryland PTA?
  1. What strong skill sets will you bring to Maryland PTA?
  1. In your opinion, what are the top challenges that the state should focus on?

SIGNATURE OF AGREEMENT & SUBMISSION FORM

Name of Nominee:______

The Mission of the PTA

  • To support and speak on behalf of children and youth in the schools, in the community and before governmental bodies and other organizations that make decisions affecting children;
  • To assist parents in developing the skills they need to raise and protect their children; and
  • To encourage parent and public involvement in the public schools of this nation.

The Purposes of the PTA

  • To promote the welfare of the children and youth in home, school, community, and place of worship.
  • To raise the standards of home life.
  • To secure adequate laws for the care and protection of children and youth.
  • To bring into closer relations the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.
  • To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education.

Signature of Agreement – your signature acknowledges you have reviewed and agree with National PTA’s Mission and Purposes and you are currently a PTA Member.

I am a member of ______

City:______County:______

Signature:______Date Signed: ______

Submission Form Checklist of Required Documents:

____ Letter of Interest Form

____ Professional/Personal References Form with Three Letters of Support

____ Additional Letters of Support, if applicable

____ Questionnaire

____ Signature of Agreement Form

____ Contact Form

____ Copy of PTA membership card

____ Resume or bio on one side of an 81/2” x 11” sheet of paper (single spaced) submitted in no smaller that 12 point type. Resume to include, PTA Experience at all levels, Non PTA Experience to include list of organizations that nominee is or has been, affiliated with and in what capacity, and any special awards the nominee has received.

Please sign and submit the above materials by 4:30 pm on or before May 11, 2016 and send to :

Nominating and Board Development Committee

c\o Maryland PTA

5 Central Avenue

Glen Burnie, Maryland 21061

Materials may be submitted by fax (410-760-6344) or email () with a hard copy to follow within 5 business days.

CONTACT INFORMATION FORM

Name ______

Address ______

City ______

County ______

Zip Code ______

Telephone: Home (_____) ______

Cell (_____) ______

E-mail ______

Local PTA ______

Best Time to Contact ______