JUST/2011/JPEN/AG2943
Template WS 1.B Guidelines for the production of the Workshop Reports in the framework of WS1, WS2, WS3, WS4
Guidelines on How to Write the Workshop Report
(Please send the report to Pixel within 15 days after each workshop)
Introduction
Workshops have to be organized in the framework of WS 1, WS2, WS3 and WS 4. 40 Participants (the project teams of all partners) will attend the workshops. The additional number of participants up to 40 is reserved i.e. for representatives of national ministries and experts of national networks.
At the end of every workshop, the partner in charge should produce three documents:
1) Minutes of the Workshop
2) Report of the Workshop
3) Specific Report as indicated in the related WS (guidelines for the creation of the specific reports are produced by the project coordinator JM MV, DE
These are the general guidelines on how to create your workshop minutes and report, if you feel that there is extra information to add, then please do so.
However, please try to follow the guidelines as much as possible wherever possible, (i.e. don’t leave information out) so as to produce a consistent report.
Because, in the Report you will have to provide an assessment and evaluation of the Workshop, you are invited to use the enclosed Example of Evaluation Form to be delivered to the workshop participants at the end of the workshop.
Template for the Minutes and of the Report of the Workshop
The minutes must be written in English. The main body of the text should be written using the Arial font and single spacing with 10-point interlining spacing. Be sure your text is fully justified—that is, flush left and flush right. Please do not place any additional blank lines between paragraphs.
All margins should be set at 2.5 cm
1) Template for the production of the Minutes of the Workshop
The minutes should be organized according to the following structure. The minutes should be included in one single document.
Section / ContentsProgramme / Please provide the list of contents of the programme of the workshop together with the information about the experts delivering the contents
List of Experts / Please provide the list of experts delivering the workshop programme together with their affiliations
List of Participants / Please provide the list of participants together with their affiliations.
Minutes / For EVERY item listed in the programme please report what happened during the workshop in terms of:
- Contents delivered
- Feedbacks
- Conclusions
2) Template for the production of the Report of the Workshop
The report should be organized according to the following structure.
Please provide a separate folder for each section indicated below
Section / ContentsIntroduction / Please provide an introduction document with the following information:
§ Description of the strategy used in order to involve the participants (e.g. direct telephone contacts, mailing, publication of newsletter etc)
§ Type of target groups addressed (e.g. experts in the field, directors of prisons, etc)
§ Geographical areas where the information avbout the workshops was promoted
§ What material did you use for informing the potential participants? (e.g. power point presentations; leaflets; brochures etc.)
External Experts involved / For every expert in charge of delivering the workshop please provide a short CV (about 15 lines each) detailing their expertise and experience as well as their affiliation.
Participants involved / Please provide the list of participants involved and their affiliations
Proof of Participation / Please provide a scanned document collecting the signatures of each of the participants
Materials / Please provide materials used and delivered during the workshop (e.g. ppt used, documents distributed etc.)
Photos / Please provide pictures taken during the workshop (10-20 pictures)
Conclusions / Please describe the overall conclusions and final decisions adopted
Evaluation / Please write one page describing the results of the evaluation. In order to do so, at the end of every workshop please deliver the evaluation form attached at the end of this document. The form may be changed and adapted.
WS 1, 2, 3 , 4
Template for the Evaluation Form of the Workshop
Evaluation of JCN Workshop
Name (optional)
Place Country Date
Profession Affiliation
Sex: ¨ Male ¨ Female
1. Organisational aspects
1.1 Organisation of the facilities used for the workshop was…
Not suitable j k l m n o p q r s Suitable
1.2 The technical equipment used during the workshop was…
Not suitable j k l m n o p q r s Suitable
2. Contents
2.1 The workshop’s content were...
Not Interesting j k l m n o p q r s Interesting
2.2 The structure of the workshop programme was…
Not Suitable j k l m n o p q r s Suitable
2.3 Were the workshop’s content consistent with your expectations?
Inconsistent j k l m n o p q r s Consistent
2.4 Were the workshop’s content consistent with your needs?
Inconsistent j k l m n o p q r s Consistent
2.5 Were the workshop’s contents well developed?
Not well developed j k l m n o p q r s Well developed
3. Methodologies
3.1 The tools and materials used during the workshop were…
Not appropriate j k l m n o p q r s Appropriate
3.2 The methodologies used were…
Not appropriate j k l m n o p q r s Appropriate
3.3 The activities organized were…
Not useful j k l m n o p q r s Useful
4. Skills of the Experts in charge of the Workshop
4.1 Capability of moderating the workshop
Poor j k l m n o p q r s Excellent
4.2 The interaction between experts and participants was…
Non existent j k l m n o p q r s Stimulating
4.3 Your level of involvement and active participation was:
Very low j k l m n o p q r s Very high
5. Atmosphere in the Workshop room
5.1 Communication inside the groups has been…
Poor j k l m n o p q r s Excellent
5.2 Interaction between the workshop participants was…
Poor j k l m n o p q r s Excellent
5.3 How useful do you feel that the contacts you made with the other workshop participants will be for future collaborations?
Not very useful j k l m n o p q r s Useful
6. General Evaluation
6.1 The workshop programme was…
Not Interesting j k l m n o p q r s Interesting
6.2 The workshop programme was…
Not involving j k l m n o p q r s Involving
6. Comments:
______
______