Proposal Checklist
Once funding is identified and eligibility is verified, the following are points to consider before submitting a proposal for sponsored research funding. Links for additional information provided where applicable.
PI Eligibility:
PI Eligible If not eligible to serve as PI according to the terms of the policy, a Form 5, Application to Serve as Principal Investigator, must be submitted to and approved by Charlie Fay, Vice Provost for Research Administration in advance of proposal submission. Form 5s for CALS Departments must be submitted to Lisa Warner and approved by Sr. Associate Dean, Bill Fry.
Form 5 submitted for approval on ______
Proposal Development:
Sponsor Guidelines:(Solicitations, Request for Proposal (RFP), Request for Quotations (RFQ))
Read thoroughly for sponsor requirements
Provide a copy to Grant & Contract Officer,as soon as funding opportunity is identified.
General:
Follow required formatting rules (font, type, spacing, etc.)
Adhere to page limits
Determine # of copies required
Content:
Follow sponsor outline for information to include
Use required, current sponsor forms
Budget:
Use correct budget format(if NIH modular budget used – provide detailed budget for internal review)
F&A rate – use allowable, correct rate(documentation required if full rate not used.)
Employee benefit rate – use correct rate
Cost sharing
Specify whether: Voluntary Committed, Voluntary Uncommitted or Mandatory?
Identify source of cost share (required on Form 10)
Obtain appropriate approvals
Justify direct charging of normally considered indirect costs
Provide Modified Total Direct Costs detail
Subrecipients:
Include:
Institutionally-approved Letter of Intent
Statement of Work
Budget
Additional Documentation: Additional institutional documents may require time to secure, plan ahead.
University Rate Agreement
Annual Financial Report
Environmental Review
A-133 Audit Report
Other:______
The Internal Process:
Form 10:
Details Complete
Sponsor Information
Shipping Information
Project Information
Budget Information
F&A Costs
Cost Share
Other Resources
Conflict of Interest
Compliances
Animals:
rDNA IBC:
Human Subjects:
Hazardous Materials, Radiation, and Biological Materials EH&S:
Foreign Travel
Approvals*
*Proposals for CALS, Vet Med and Human Ecology are reviewed by designated representatives of these Colleges before being directed to Sponsored Program Services (formerly OSP). Also, remember signatures required for Co-PI and associated Department Chairs.
Form 10 Addendum (required for College of Arts & Sciences, Library and College of Engineeringproposals)
Sponsored Program Services:When the proposal is complete send to Sponsored Program Services.
To allow adequate time for review and modification if necessary completed proposals need to be provided to SPS fivebusiness days prior to the submission time. On major deadline days more time may be necessary. Proposals received less than two days prior to the submission time, if submitted without a complete review, will be reviewed after the submission date. Cornell must reserve the right to withdraw from consideration any proposal found to be non-compliant after review.
Include:
Completed original proposal
Required number of copies (+1 for SPS)
Completed Form 10
For electronic submissions, a hard copy for review and proper electronic format for submission.
SPS reviews the following for accuracy and completeness:
Form 10 is complete & signed
Cost-sharingidentified and commitment approved
Format and Content
Budget
Subawardee commitments
Required Certifications & Representations
SPS submits the proposal and includesa transmittal letter as necessary.
You are encouraged to consult yourGrant & Contract Officer (GCO) at any time during proposal development. Assistance provided at an early stage can help avoid problems that might result in a sponsor's rejection of a proposal or resolve issues that could delay or prevent acceptance of an award. It is particularly important to notify your GCO as early as possible when responding to detailed proposal solicitations.
V. 06/15/05