ROUND VALLEY UNIFIED SCHOOL DISTRICT NO. 10

GOVERNING BOARD

REGULAR BOARD MEETING

MINUTES

Wednesday, April 12, 2017, 6:00 p.m.

District Administrative Center Board Room

Agenda Item No. 1

CALL TO ORDER

Board President Greg Erhart called the meeting to order at 6:03 p.m. with the following Board members present:

Greg Erhart, Board President

Steve West, Board Clerk

Reece Hadlock, Board Member

Steve Nicoll, Board Member

Justin Walker, Board Member

Also attending:

Travis Udall, Superintendent Gene Gardner, The Professional Group

Slade Morgan, High School Principal John Allen, Middle School Principal

Renita Olson, Elementary School Principal Jill Hoover, Curriculum Director

Susan Myers, Special Services Director Kathy Hansen, Administrative Assistant

District staff members and members of the public were also in attendance.

Agenda Item No. 2

AGENDA REVIEW

There were two revisions made to the agenda. Page two of the student handbook had the tardy to class time changed from 10 minutes to 15 minutes. The motion for approving the new elementary school principal was revised to include the name of Mike McClellan.

Agenda Item No. 3

PUBLIC INPUT

Three elementary school teachers talked to the Board about how important they felt it was for Board members to vote in favor of all day kindergarten.

Agenda Item No. 4

STUDENT, STAFF, AND BOARD RECOGNITION

A. Student Recognition

1. FFA students were recognized for their accomplishments at state competition.

2. 3rd-5th grade Odyssey of the Mind students reported on their regional and state

competitions.

B. Staff Recognition

1. 3rd grade teachers reported on this year’s Read-A-Thon.

2. High school teacher Devin Ditmore gave an instructional presentation on their STEM

program.

Agenda Item No. 5

REPORTS

A. Administrator/Supervisor Reports

The principals reported on the testing at their site.

B. Board Report

Board member Justin Walker reported on some of the things he observed and learned at the National School Board Association Annual Conference that he attended in March with Superintendent Udall.

C. Superintendent’s Report – Travis Udall

Superintendent Udall updated Board members on district projects and events as we prepare for the end of the year.

Agenda Item No. 6

ACTION ITEMS

A. Approved the 2017-2018 School Calendar

The 2017-2018 school calendar was brought to the Board for approval

MOTION 4.12.17.1 – APPROVE THE 2017-2018 SCHOOL CALENDAR

Justing Walker moved, Steve West seconded, and motion carried unanimously to

approve the 2017-2018 school calendar, as presented.

B. Approved Out of State Travel for High School Choir

The high school choir will be traveling out of state for their annual tour in June. They requested Board approval for this travel. The trip will be funded through tax credit donations, fund raising and student contributions.

MOTION 4.12.17.2 – APPROVE OUT OF STATE TRAVEL FOR HIGH

SCHOOL CHOIR

Reece Hadlock moved, Justin Walker seconded, and motion carried unanimously

to approve the out of state travel for the high school choir, as presented.

C. Approved Out of State Travel for High School FFA Students

The high school FFA students will be traveling out of state for the national FFA competition in Oklahoma in May. Board approval was requested for this travel. The trip will be funded by tax credit donations and FFA activity accounts.

MOTION 4.12.17.3 – APPROVE OUT OF STATE TRAVEL FOR HIGH

SCHOOL FFA STUDENTS

Steve Nicoll moved, Reece Hadlock seconded, and motion carried unanimously

to approve the out of state travel for the high school FFA students, as presented.

D. Approved Student Handbook

There had been a few minor revisions made to the district student handbook. Board approval was requested.

MOTION 4.12.17.4 – APPROVE STUDENT HANDBOOK

Steve West moved, Justin Walker seconded, and motion carried unanimously to

approve the district student handbook, as presented.

E. Approved New Teaching Position

The district requested Board approval for a new teaching position. The position is for a Math and Literacy Intervention Specialist (Elementary). This position will be dependent on next year’s Federal Program (Title I) funding.

MOTION 4.12.17.5 – APPROVE NEW TEACHING POSITION

Steve West moved, Reece Hadlock seconded, and motion carried unanimously

to approve the new teaching position, as presented.

F. Approved Elementary School Principal

The elementary school principal is retiring at the end of the 2016-2017 school year. The district presented its recommendation for Mr. Mike McClellan as the new principal and requested Board approval.

MOTION 4.12.17.6 – APPROVE ELEMENTARY SCHOOL PRINCIPAL

Justin Walker moved, Steve West seconded, and motion carried unanimously to

approve Mr. Mike McClellan as the new elementary school principal, as presented.

G. Approved All Day Kindergarten

This has been discussed previously with Board members. After further research, the district recommended approval for the implementation of all day Kindergarten beginning with the 2017-2018 school year.

MOTION 4.12.17.7 – APPROVE ALL DAY KINDERGARTEN

Justin Walker moved, Steve West seconded, and motion carried unanimously to

approve the all day Kindergarten program, as presented.

H. Approved County Health & Wellness Grant for High School Life Skills Class

Round Valley High School is applying for a county health and wellness grant to fund a daily life skills class at the high school beginning with the 2017-2018 school year. They requested Board approval for acceptance of the pending grant approval as well as the establishment of the new class.

MOTION 4.12.17.8 – APPROVE COUNTY HEALTH & WELLNESS GRANT

FOR HIGH SCHOOL LIFE SKILLS CLASS

Steve West moved, Steve Nicoll seconded, and motion carried unanimously to

approve the acceptance of the county wellness grant as well as the establishment

of the new life skills class, as presented.

I. Approved Revisions to the Extra Curricular Schedule

Some minor revisions have been made to the extra curricular stipend schedule to accommodate extra coaching time due to state playoffs. Board approval is requested for these changes.

MOTION 4.12.17.9 – APPROVE REVISIONS TO THE EXTRA CURRICULAR

SCHEDULE

Steve West moved, Justin Walker seconded, and motion carried unanimously to

approve the extra curricular stipend schedule revisions, as presented.

J. Approved Out of State Travel for District Personnel

Several district staff members would like to attend some comprehensive teaching conferences in Las Vegas, Nevada, from July 10-14, 2017, and to Santa Fe, New Mexico, in June 2017. A list of staff members and conferences was provided to Board members for approval. This travel will be funded by Title II.

MOTION 4.12.17.10 – APPROVE OUT OF STATE TRAVEL FOR DISTRICT

PERSONNEL

Justin Walker moved, Steve West seconded, and motion carried unanimously to

approve the out of state travel for district staff members to Las Vegas, Nevada, and

Santa Fe, New Mexico, as presented.

K. Approved Memorandum of Understanding Between Round Valley Unified School

District and NACOG Head Start

Every three years a Memorandum of Understanding is signed between Round Valley Unified School District and Northern Arizona Council of Governments head Start for special services needs that are provided for their preschool age children. This was brought to the Board for approval for June 1, 2017, to May 31, 2020.

MOTION 4.12.17.11 – APPROVE MEMORANDUM OF UNDERSTANDING

BETWEEN ROUND VALLEY UNIFIED SCHOOL DISTRICT AND NACOG

HEAD START

Steve West moved, Justin Walker seconded, and motion carried unanimously to

approve the Memorandum of Understanding between NACOG Head Start and

Round Valley Unified School District, as presented.

L. Approved Possible Facility Lease to NACOG Head Start

NACOG Head Start has expressed an interest in leasing the Kindergarten wing at the former primary school building. The district sought Board approval to move forward with these discussions and possible lease agreement.

MOTION 4.12.17.12 – APPROVE POSSIBLE FACILITY LEASE TO NACOG

HEAD START

Reece Hadlock moved, Steve West seconded, and motion carried unanimously to

approve moving forward with discussion on NACOG Head Start leasing the

Kindergarten wing of the former primary school building, as presented.

M. Approved ASBA New Policy/Policy Revisions – 2nd Reading & Adoption

ASBA suggested revisions to:

BGD Board Review of Regulations

DIE Audits/Financial Monitoring

DJE Bidding/Purchasing Procedures

GCCA Professional/Support Staff Sick Leave

GCF-ED Professional Staff Hiring

GCQE Retirement of Professional / Support Staff Members

GDF-EE Support Staff Hiring

GDJ Support Staff Assignments and Transfer

IHBJ-R Indian Education

IJNDBA Website Accessibility (New Policy)

JFABD &

JFABD-EB Admission of Homeless Students

JFB Open Enrollment

JFBA Unsafe School Choice

JLCC Communicable/Infectious Diseases

JR & JR-R Student Records

JRR Student Surveys

LBD &

LBD-E Relations with Charter Schools (Delete Policy)

MOTION 4.12.17.13 – APPROVE ASBA NEW POLICY/POLICY REVISIONS –

2ND READING & ADOPTION

Steve West moved, Justin Walker seconded, and motion carried unanimously to

approve the 2nd Reading & Adoption of the ASBA suggested Policies/Policy Revisions, as presented.

Agenda Item No. 7

DISCUSSION ITEMS

A. Enrollment

RVES – 546 RVMS – 386 RVHS - 409

(1) Current as of April 3, 2017 - 1341 (includes White Mountain Academy (WMA)

students). This figure is up from last month by 4 students, and up from last

year in April by 17 students.

(2) Last month – March, 2017 - 1337 (Includes WMA students)

(3) Last year – April, 2016 - 1324 (Includes WMA students)

Agenda Item No. 8

CONSENT ITEMS

A. Approved Minutes of Meeting

Regular Meeting Minutes – March 8, 2017

B. Financial/Business

(1) Approved vouchers signed between meetings.

(2) Approved Monthly Financial Statements.

C. Approve Game Help Hourly Rate

This item was pulled from the Consent Items for discussion and action.

D. Approved Personnel Matters

(1) Resignations/Retirements

a. Heather Armijo – Sp.Ed. Aide – effective March 31, 2017.

b. Kimberly Shellenberger – Elementary School Aide (Title I) – effective

March 10, 2017.

c. Sonja Owens – Bus Driver – effective March 29, 2017.

(2) Employment of certified staff for 2017-2018 school year, as presented. Salaries

will be determined from the 2017-2018 Certified Salary Schedule.

Brittany Gilliam – First Grade Teacher – salary of $33,700.00 (MA, Step 1).

(3) Employment of classified staff for 2016-2017 school year, as presented. Salaries

determined from the 2016-2017 Classified Salary Schedule.

a. Brittany Gilliam - Elementary School Aide (Title I) – rate of

pay is $10.00 per hour (Grade 2, Step 1).

b. Laurie Gardner - Sp.Ed. Aide (Pre-School) – rate of pay is

$10.00 per hour (Grade 3, Step 1).

c. Mary Ann Chavez - Head Cook – rate of pay is $10.00 per

hour (Grade 2, Step 1). Emergency Hire.

d. Ileana Hernandez - Food Service Worker – rate of pay is

$10.00 per hour (Grade 1, Step 1). Emergency Hire.

e. Ruth Carrillo - Food Service Substitute – rate of pay is

$10.00 per hour (Grade 1, Step 1). Emergency Hire.

f. Theresa Carrillo - Food Service Baker – rate of pay is

$10.00 per hour (grade 2, Step 3).

g. William Henderson - Bus Driver – rate of pay is $10.00

per hour (Grade 6, Step 1). Emergency Hire.

(4) Recommendations for Extra Curricular and Volunteer Assignments for 2016-2017

at Round Valley High School and Round Valley Middle School at stipend indicated

on Co-Curricular/Extra Duty Salary Schedule.

Round Valley High School

·  Lisa Muth - Asst. Softball Coach Volunteer

·  Julie Allen - Head Varsity Softball Coach – stipend of $3,220.00 (Level 1, Step 6)

Round Valley Middle School

·  Pat Tucker - Asst. Boys Basketball Coach – stipend of $980.00 (Level V, Step 4)

·  Jeff Cochran - Head Boys Basketball coach – stipend of $1,990.00 (Level IV, Step 9)

MOTION 4.12.17.14 – APPROVED CONSENT ITEMS

Steve West moved, Steve Nicoll seconded, and motion carried unanimously to approve

Consent Items 8.A. through 8.D., as presented, with the exception of Item 8.C. which

was being pulled for discussion.

MOTION 4.12.17.15 – APPROVE GAME HELP HOURLY RATE

Steve Nicoll moved, Justin Walker seconded, to approve the hourly game help rate to

be changed from $10.00 per hour to $12.00 per hour. After discussion, the motion

was voted down unanimously.

Agenda Item No. 9

SUMMARY INFORMATION

A. Next Regular Board Meeting – May 10, 2017

B. School Holiday (If no snow day used) – April 17, 2017

C. Professional Development Day – April 21, 2017

Agenda Item No. 10

ADJOURN REGULAR MEETING

MOTION 4.12.17.16 – ADJOURN REGULAR MEETING

Steve Nicoll moved, Steve West seconded, and motion carried

unanimously to adjourn the Regular Meeting.

Meeting adjourned at 7:23 p.m.

______5/10/2017____

Greg Erhart, President Date

Regular Meeting Minutes April 12, 2017 Page 1