ROUND VALLEY UNIFIED SCHOOL DISTRICT NO. 10
GOVERNING BOARD
REGULAR BOARD MEETING
MINUTES
Wednesday, April 12, 2017, 6:00 p.m.
District Administrative Center Board Room
Agenda Item No. 1
CALL TO ORDER
Board President Greg Erhart called the meeting to order at 6:03 p.m. with the following Board members present:
Greg Erhart, Board President
Steve West, Board Clerk
Reece Hadlock, Board Member
Steve Nicoll, Board Member
Justin Walker, Board Member
Also attending:
Travis Udall, Superintendent Gene Gardner, The Professional Group
Slade Morgan, High School Principal John Allen, Middle School Principal
Renita Olson, Elementary School Principal Jill Hoover, Curriculum Director
Susan Myers, Special Services Director Kathy Hansen, Administrative Assistant
District staff members and members of the public were also in attendance.
Agenda Item No. 2
AGENDA REVIEW
There were two revisions made to the agenda. Page two of the student handbook had the tardy to class time changed from 10 minutes to 15 minutes. The motion for approving the new elementary school principal was revised to include the name of Mike McClellan.
Agenda Item No. 3
PUBLIC INPUT
Three elementary school teachers talked to the Board about how important they felt it was for Board members to vote in favor of all day kindergarten.
Agenda Item No. 4
STUDENT, STAFF, AND BOARD RECOGNITION
A. Student Recognition
1. FFA students were recognized for their accomplishments at state competition.
2. 3rd-5th grade Odyssey of the Mind students reported on their regional and state
competitions.
B. Staff Recognition
1. 3rd grade teachers reported on this year’s Read-A-Thon.
2. High school teacher Devin Ditmore gave an instructional presentation on their STEM
program.
Agenda Item No. 5
REPORTS
A. Administrator/Supervisor Reports
The principals reported on the testing at their site.
B. Board Report
Board member Justin Walker reported on some of the things he observed and learned at the National School Board Association Annual Conference that he attended in March with Superintendent Udall.
C. Superintendent’s Report – Travis Udall
Superintendent Udall updated Board members on district projects and events as we prepare for the end of the year.
Agenda Item No. 6
ACTION ITEMS
A. Approved the 2017-2018 School Calendar
The 2017-2018 school calendar was brought to the Board for approval
MOTION 4.12.17.1 – APPROVE THE 2017-2018 SCHOOL CALENDAR
Justing Walker moved, Steve West seconded, and motion carried unanimously to
approve the 2017-2018 school calendar, as presented.
B. Approved Out of State Travel for High School Choir
The high school choir will be traveling out of state for their annual tour in June. They requested Board approval for this travel. The trip will be funded through tax credit donations, fund raising and student contributions.
MOTION 4.12.17.2 – APPROVE OUT OF STATE TRAVEL FOR HIGH
SCHOOL CHOIR
Reece Hadlock moved, Justin Walker seconded, and motion carried unanimously
to approve the out of state travel for the high school choir, as presented.
C. Approved Out of State Travel for High School FFA Students
The high school FFA students will be traveling out of state for the national FFA competition in Oklahoma in May. Board approval was requested for this travel. The trip will be funded by tax credit donations and FFA activity accounts.
MOTION 4.12.17.3 – APPROVE OUT OF STATE TRAVEL FOR HIGH
SCHOOL FFA STUDENTS
Steve Nicoll moved, Reece Hadlock seconded, and motion carried unanimously
to approve the out of state travel for the high school FFA students, as presented.
D. Approved Student Handbook
There had been a few minor revisions made to the district student handbook. Board approval was requested.
MOTION 4.12.17.4 – APPROVE STUDENT HANDBOOK
Steve West moved, Justin Walker seconded, and motion carried unanimously to
approve the district student handbook, as presented.
E. Approved New Teaching Position
The district requested Board approval for a new teaching position. The position is for a Math and Literacy Intervention Specialist (Elementary). This position will be dependent on next year’s Federal Program (Title I) funding.
MOTION 4.12.17.5 – APPROVE NEW TEACHING POSITION
Steve West moved, Reece Hadlock seconded, and motion carried unanimously
to approve the new teaching position, as presented.
F. Approved Elementary School Principal
The elementary school principal is retiring at the end of the 2016-2017 school year. The district presented its recommendation for Mr. Mike McClellan as the new principal and requested Board approval.
MOTION 4.12.17.6 – APPROVE ELEMENTARY SCHOOL PRINCIPAL
Justin Walker moved, Steve West seconded, and motion carried unanimously to
approve Mr. Mike McClellan as the new elementary school principal, as presented.
G. Approved All Day Kindergarten
This has been discussed previously with Board members. After further research, the district recommended approval for the implementation of all day Kindergarten beginning with the 2017-2018 school year.
MOTION 4.12.17.7 – APPROVE ALL DAY KINDERGARTEN
Justin Walker moved, Steve West seconded, and motion carried unanimously to
approve the all day Kindergarten program, as presented.
H. Approved County Health & Wellness Grant for High School Life Skills Class
Round Valley High School is applying for a county health and wellness grant to fund a daily life skills class at the high school beginning with the 2017-2018 school year. They requested Board approval for acceptance of the pending grant approval as well as the establishment of the new class.
MOTION 4.12.17.8 – APPROVE COUNTY HEALTH & WELLNESS GRANT
FOR HIGH SCHOOL LIFE SKILLS CLASS
Steve West moved, Steve Nicoll seconded, and motion carried unanimously to
approve the acceptance of the county wellness grant as well as the establishment
of the new life skills class, as presented.
I. Approved Revisions to the Extra Curricular Schedule
Some minor revisions have been made to the extra curricular stipend schedule to accommodate extra coaching time due to state playoffs. Board approval is requested for these changes.
MOTION 4.12.17.9 – APPROVE REVISIONS TO THE EXTRA CURRICULAR
SCHEDULE
Steve West moved, Justin Walker seconded, and motion carried unanimously to
approve the extra curricular stipend schedule revisions, as presented.
J. Approved Out of State Travel for District Personnel
Several district staff members would like to attend some comprehensive teaching conferences in Las Vegas, Nevada, from July 10-14, 2017, and to Santa Fe, New Mexico, in June 2017. A list of staff members and conferences was provided to Board members for approval. This travel will be funded by Title II.
MOTION 4.12.17.10 – APPROVE OUT OF STATE TRAVEL FOR DISTRICT
PERSONNEL
Justin Walker moved, Steve West seconded, and motion carried unanimously to
approve the out of state travel for district staff members to Las Vegas, Nevada, and
Santa Fe, New Mexico, as presented.
K. Approved Memorandum of Understanding Between Round Valley Unified School
District and NACOG Head Start
Every three years a Memorandum of Understanding is signed between Round Valley Unified School District and Northern Arizona Council of Governments head Start for special services needs that are provided for their preschool age children. This was brought to the Board for approval for June 1, 2017, to May 31, 2020.
MOTION 4.12.17.11 – APPROVE MEMORANDUM OF UNDERSTANDING
BETWEEN ROUND VALLEY UNIFIED SCHOOL DISTRICT AND NACOG
HEAD START
Steve West moved, Justin Walker seconded, and motion carried unanimously to
approve the Memorandum of Understanding between NACOG Head Start and
Round Valley Unified School District, as presented.
L. Approved Possible Facility Lease to NACOG Head Start
NACOG Head Start has expressed an interest in leasing the Kindergarten wing at the former primary school building. The district sought Board approval to move forward with these discussions and possible lease agreement.
MOTION 4.12.17.12 – APPROVE POSSIBLE FACILITY LEASE TO NACOG
HEAD START
Reece Hadlock moved, Steve West seconded, and motion carried unanimously to
approve moving forward with discussion on NACOG Head Start leasing the
Kindergarten wing of the former primary school building, as presented.
M. Approved ASBA New Policy/Policy Revisions – 2nd Reading & Adoption
ASBA suggested revisions to:
BGD Board Review of Regulations
DIE Audits/Financial Monitoring
DJE Bidding/Purchasing Procedures
GCCA Professional/Support Staff Sick Leave
GCF-ED Professional Staff Hiring
GCQE Retirement of Professional / Support Staff Members
GDF-EE Support Staff Hiring
GDJ Support Staff Assignments and Transfer
IHBJ-R Indian Education
IJNDBA Website Accessibility (New Policy)
JFABD &
JFABD-EB Admission of Homeless Students
JFB Open Enrollment
JFBA Unsafe School Choice
JLCC Communicable/Infectious Diseases
JR & JR-R Student Records
JRR Student Surveys
LBD &
LBD-E Relations with Charter Schools (Delete Policy)
MOTION 4.12.17.13 – APPROVE ASBA NEW POLICY/POLICY REVISIONS –
2ND READING & ADOPTION
Steve West moved, Justin Walker seconded, and motion carried unanimously to
approve the 2nd Reading & Adoption of the ASBA suggested Policies/Policy Revisions, as presented.
Agenda Item No. 7
DISCUSSION ITEMS
A. Enrollment
RVES – 546 RVMS – 386 RVHS - 409
(1) Current as of April 3, 2017 - 1341 (includes White Mountain Academy (WMA)
students). This figure is up from last month by 4 students, and up from last
year in April by 17 students.
(2) Last month – March, 2017 - 1337 (Includes WMA students)
(3) Last year – April, 2016 - 1324 (Includes WMA students)
Agenda Item No. 8
CONSENT ITEMS
A. Approved Minutes of Meeting
Regular Meeting Minutes – March 8, 2017
B. Financial/Business
(1) Approved vouchers signed between meetings.
(2) Approved Monthly Financial Statements.
C. Approve Game Help Hourly Rate
This item was pulled from the Consent Items for discussion and action.
D. Approved Personnel Matters
(1) Resignations/Retirements
a. Heather Armijo – Sp.Ed. Aide – effective March 31, 2017.
b. Kimberly Shellenberger – Elementary School Aide (Title I) – effective
March 10, 2017.
c. Sonja Owens – Bus Driver – effective March 29, 2017.
(2) Employment of certified staff for 2017-2018 school year, as presented. Salaries
will be determined from the 2017-2018 Certified Salary Schedule.
Brittany Gilliam – First Grade Teacher – salary of $33,700.00 (MA, Step 1).
(3) Employment of classified staff for 2016-2017 school year, as presented. Salaries
determined from the 2016-2017 Classified Salary Schedule.
a. Brittany Gilliam - Elementary School Aide (Title I) – rate of
pay is $10.00 per hour (Grade 2, Step 1).
b. Laurie Gardner - Sp.Ed. Aide (Pre-School) – rate of pay is
$10.00 per hour (Grade 3, Step 1).
c. Mary Ann Chavez - Head Cook – rate of pay is $10.00 per
hour (Grade 2, Step 1). Emergency Hire.
d. Ileana Hernandez - Food Service Worker – rate of pay is
$10.00 per hour (Grade 1, Step 1). Emergency Hire.
e. Ruth Carrillo - Food Service Substitute – rate of pay is
$10.00 per hour (Grade 1, Step 1). Emergency Hire.
f. Theresa Carrillo - Food Service Baker – rate of pay is
$10.00 per hour (grade 2, Step 3).
g. William Henderson - Bus Driver – rate of pay is $10.00
per hour (Grade 6, Step 1). Emergency Hire.
(4) Recommendations for Extra Curricular and Volunteer Assignments for 2016-2017
at Round Valley High School and Round Valley Middle School at stipend indicated
on Co-Curricular/Extra Duty Salary Schedule.
Round Valley High School
· Lisa Muth - Asst. Softball Coach Volunteer
· Julie Allen - Head Varsity Softball Coach – stipend of $3,220.00 (Level 1, Step 6)
Round Valley Middle School
· Pat Tucker - Asst. Boys Basketball Coach – stipend of $980.00 (Level V, Step 4)
· Jeff Cochran - Head Boys Basketball coach – stipend of $1,990.00 (Level IV, Step 9)
MOTION 4.12.17.14 – APPROVED CONSENT ITEMS
Steve West moved, Steve Nicoll seconded, and motion carried unanimously to approve
Consent Items 8.A. through 8.D., as presented, with the exception of Item 8.C. which
was being pulled for discussion.
MOTION 4.12.17.15 – APPROVE GAME HELP HOURLY RATE
Steve Nicoll moved, Justin Walker seconded, to approve the hourly game help rate to
be changed from $10.00 per hour to $12.00 per hour. After discussion, the motion
was voted down unanimously.
Agenda Item No. 9
SUMMARY INFORMATION
A. Next Regular Board Meeting – May 10, 2017
B. School Holiday (If no snow day used) – April 17, 2017
C. Professional Development Day – April 21, 2017
Agenda Item No. 10
ADJOURN REGULAR MEETING
MOTION 4.12.17.16 – ADJOURN REGULAR MEETING
Steve Nicoll moved, Steve West seconded, and motion carried
unanimously to adjourn the Regular Meeting.
Meeting adjourned at 7:23 p.m.
______5/10/2017____
Greg Erhart, President Date
Regular Meeting Minutes April 12, 2017 Page 1