Procedure No. SAF 085 Rev. No. 0

Certified / Area:
Refinery Wide / Procedure No.:
SAF 085
Effective Date:
December 10, 2007 / Disseminating Lessons Learned / Rev. No.: 1
Written By:
M.L. Finkler / Auth. By: Jim Cotner
(Signature on File) / Page 1 of 2
SCOPE / This procedure describes the responsibility for screening HiPOs/MIA/DAFWC/HiPluses and the follow-up RCA investigations received for lessons applicable to Toledo Refinery.
HEALTH
Special PPE & Special Hazards / N/A
SAFETY / N/A
REFERENCE
DOCUMENTS /

BP Oil Golden Rules of Safety

SAF 058 Toledo Refinery Accident/Incident Investigation Guidelines
SPECIAL MATERIALS & EQUIPMENT / N/A
QUALITY / N/A
ENVIRONMENTAL / N/A

OVERVIEW

This procedure describes the responsibility for screening HiPOs/MIA/DAFWC/HiPluses and the follow-up RCA investigations received for lessons applicable to Toledo Refinery. Specifically, actions items from lessons learned will be identified, assigned and tracked to closure and included in % HSE Actions Completed KPI.

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Procedure No. SAF 085 Rev. No. 0

1.0Screening / 1.1HiPOs/MIA/DAFWC/HiPluses and the follow-up RCA investigations received will be screened for applicability by the HSE Manager, Safety Team Leader or the Process Safety Coordinator.
__1.2All items from step 1.1 will be entered on a spreadsheet.
__1.3Lessons learned one page summary reports for HIPO, MIA, DAFWC, OSHA recordables, and any fire/explosion where the ERT was required to put the fire out will be reviewed by the Site Senior Management Team before distribution.
2.0Distribution / 2.1Incidents of a general concern will be distributed to specific departments within the refinery.
2.2Incidents that are directly applicable to Toledo refinery will be placed in Traction and action items will be assigned with follow-up dates.
3.0Tracking
4.0 Trending / 3.1All items screened will be entered into a excel spreadsheet. The following information will be included.
  1. Date of incident
  2. BU
  3. Country
  4. Contact
  5. Brief Incident description
  6. Toledo Initial Action
  7. Addition Action
  8. Tr@ction # if entered
  9. Comments
3.2All items in Tr@ction will be tracked to closure
__3.3The tracking excel spreadsheet will be maintained at S:/common/lessons learned/Toledo Lessons Learned Procedure.xls
__4.1 All Traction entries will be analyzed on a quarterly basis. The
period will be for the previous year. Trends in incident type
and cause will be determined. Results will be provided to the
Site Senior Management Team along with recommendations
for programs to improve performance in targeted areas.
__ 4.2 The Safety Team Leader is accountable for ensuring step 4.1 is
completed.

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