NOTICE AND CALL OF PUBLIC MEETING
Governmental Body:Winterset City Council
Date of Meeting: February 5, 2018
Time of Meeting: 7:00 PM
Place of Meeting: City Hall
PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows:
AGENDA:
7:00 1. Call to order, Pledge of Allegiance, roll call, adopt agenda
7:00 2. Reports from City Boards & Departments
7:20 3. Ordinance increasing snow ordinance violation fine
7:30 4. FY 2018-19 Budget consideration
7:40 5. Tax abatement applications
7:50 6. Storefront Rehabilitation Project
-amendment to architect contract
8:00 7. Wastewater Plant engineering services
-HVAC & electrical power & controls evaluation
-Bio-tower stairs repair project
8:10 8. Liquor license renewal – Rodgers Spirits & More
8:15 9. Closed session - Joint meeting with WMU Board of Trustees
to discuss union contract negotiation strategy
8:3010. Administrator report
8:4011. Claims
8:4512. Minutes January 22nd and 29th meetings
8:5013. Public comment
8:5514. Adjournment
This notice is given pursuant to Chapter 21, Code of Iowa and the local rules of said governmental body.
DATE POSTED:February 1, 2018
BY:
Title: City Administrator
City Council of the City of Winterset, Iowa met in regular session on February 5, 2018 in accordance with the above Notice and Call of Public meeting. The meeting was called to order by Mayor James C. Olson with the following members of the Council in attendance:
PRESENT:Trevor Bindel, Mike Fletcher, Howard Harrell,
Debra Kaldenberg, Philip Macumber
ABSENT:None
The Mayor suggested that Item #9 on the agenda, the closed session with the Utility Board of Trustees, be moved to the end of the agenda. A motion was then made by Council Member Macumber and seconded by Council Member Fletcher to approve the agenda. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the motion carried.
The Mayor stated that the Council would now hear reports from various City Boards and Departments. The Mayor first recognized Ron Jacobsen and asked for a report from the Wastewater Department. Ron Jacobsen reported that the contractor working on the clarifier rehab has returned to finish the work. He stated that they are installing the equipment in the clarifier and have completed all the painting. He stated that the contractor should be done with the project within the next few weeks.
The Mayor recognized Police Chief Ken Burk and asked for a report from the Police Department. Chief Burk presented an annual report for 2017 and went through a number of the items in the report. He also presented a monthly report for January 2018.
The Mayor recognized John Pletchette and asked for a report from the Park & Recreation Commission. Mr. Pletchette stated that applications are coming in for the Park Operations Supervisor position. Mr. Pletchette stated that the ice rink is back in operation with the return of cold weather. Mr. Pletchette stated that they are also having a public meeting on Tuesday, February 20, 2018 to hear comments from the public regarding urban deer hunting.
The Mayor stated that the next item on the agenda is proposed ordinance on the snow ordinance violation fine. The City Administrator presented the Mayor and Council an ordinance prepared by the City Attorney which increases the fine from $25 to $50. Following a period of discussion, Council Member Bindel made a motion for first reading of the proposed ordinance. The motion was seconded by Council Member Fletcher. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that motion carried and directed that the proposed ordinance be given first consideration at this time.
The Mayor called upon the Administrator to report on the proposed budget for Fiscal Year 2018-19. The Administrator stated that he had made some revisions to the proposed budget. He stated that he lowered the tax asking amount by $15,000 which lowered the tax rate from 15.37865 to 15.29030. He stated that he also included an appropriation of $25,000 in the budget to construct a parking lot on property the City owns east of the Library. The Administrator stated that at the February 19th City Council meeting, the Council will be asked to set the date for a public hearing on the proposed budget and to order publication of the notice of budget hearing.
The Mayor stated that the next item on the agenda is the tax abatement applications. The Mayor stated that a list of the tax abatement applications have been provided to the Council Members. It was pointed out that the improvement must increase the value of the property by at least 25%, which would be determined by the County Assessor. Following further discussion, a motion was made by Council Member Harrell and seconded by Council Member Macumber to approve the following resolution. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2018-9
RESOLUTION APPROVING APPLICATIONS FOR
TAX ABATEMENT PROGRAM
WHEREAS the City has previously established an Urban Revitalization Program providing for tax abatement for qualifying residential and commercial projects; and
WHEREAS the following list of property owners have submitted application for tax abatement for improvements constructed on their property in 2017.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Winterset, Iowa that the following list of tax abatement applications are hereby approved.
NAMEADDRESSPROJECT
Alfred Lenz Sr.217 N 1st Ave.Remodel
Zachary Sweeney613 W Buchanan St.New Home
Jack Feimster5016 Cedar LaneNew Home
Megan Hockemeier1019 N 3rd Ave.New Home
Marianne Fons Trust121 N 1st St. Remodel
Jeremy Thornburg305 S 16th Ave.New Garage
Nickie Hunter1005 N 3rd Ave.New Home
Jack Witmer4726 Cherrywood LaneNew Home
Patrick Rabbitt316 S 1st St.New Garage
Blaine Lowden1913 N 1st St.Move Home
Janssen Properties, LLC620 W Fremont St.Remodel
Kristin Burhans823 E Jefferson St.New Garage
Pam Chipp/Sarah Dory124 N 1st Ave.Remodel
Stromax Construction Inc521 E Washington St.New Home
Alan Wilson400 N 14th Ave.Addition
Roger Queck224 S 8th Ave.New Deck
Stepping Stones Child Care701 S 3rd Ave.Addition
Osa M Bricker510 W Court Ave.New Deck
Hansen Enterprises, LLC310 E Madison St.Storage Bldg
Phillip Clifton1609 N 1st St.Storage Bldg
Gregory Enger121 W Lane St.New Garage
Roger Weltha318 W Green St.New Garage
S & R Enterprises LLC116 N 2nd St.Remodel
William Gibson620 S 8th Ave.New Home
Zachary Scadden723 W North St.Additions
Jane M Reed Trust2216 204th Ct.3 Seasons Rm
James Vlieger606 N 7th St.New Home
The Chicken Coupe, LLC110 E Madison St.Addition
Gregory Eveland120 S 10th Ave.New Garage
Jeffrey Olson1500 W Washington St.Finish Bsmt
Dennis McDonald220 S 8th Ave.Garage Addn
Kathleen Nowakowski408 N 8th Ave.New Home
Merrill Hitchcock615 E Highway 92New Building
Anne Reiff223 E Green St.New Garage
Judith C Reel Trust111 N 2nd Ave.Remodel
Passed and approved this 5th day of February, 2018.
James C. Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor called for a report on the Store Front Rehabilitation Project. The Administrator stated that the architects have suggested that a structural engineer be called in to review one of the buildings. He stated that there was some concern regarding the exterior wall of one of the buildings. He stated that the architect has proposed a fee not to exceed $2,000 to pay for the cost of hiring the structural engineer. Following a period of discussion, Council Member Kaldenberg introduced the following resolution and moved for its adoption. Council Member Fletcher seconded the motion. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2018-10
RESOLUTION APPROVING CONTRACT AMENDMENT
FOR ARCHITECTURAL SERVICES
COMMUNITY DEVELOPMENT BLOCK GRANT
DOWNTOWN STOREFRONT FAÇADE RENOVATION PROJECT
WHEREAS, the City of Winterset was awarded a Community Development Block Grant for the Downtown Storefront Façade Renovation Project; and
WHEREAS, the City entered into a contract with RDG Planning and Design for the preparation of detailed architectural plans and specifications for the storefront renovation work; and,
WHEREAS, during the preparation of architectural plans, it became necessary to obtain the services of a structural engineer to review possible structural problems with one of the buildings in the project.
WHEREAS, RDG Planning and Design has proposed an amendment to their contract to employ the services of a structural engineer at a cost not to exceed $2,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Winterset, Iowa, that the amendment to the contract with RDG Planning and Design to provide structural engineering services for the CDBG Storefront Façade Renovation Project be hereby approved.
Passed and approved this 5th day of February, 2018.
James C. Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor called upon the Administrator to report on the engineering services at the Wastewater Treatment Plant. The Administrator stated that there are two problems at the Wastewater Treatment Plant that need to be corrected. He stated that the HVAC system in the headworks building is not functioning and the outside stairwell on the bio-tower trickling filters is corroding and is in an unsafe condition. He stated that an engineer is required to design the HVAC system and that a structural engineer must certify the new stairway that would be built at the trickling filters. He stated that Veenstra & Kimm has provided contracts to provide the engineering services for both of these projects. He stated that the HVAC system and review of the electrical capacity of the plant would cost $11,800 and that the repair and rebuilding of the stairs would cost $7,500. The Administrator recommended that the Council approve these two contracts. Following a period of discussion, a motion was made by Council Member Harrell and seconded by Council Member Macumber to approve the following resolution. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2018-11
RESOLUTION APPROVING ENGINEER CONTRACT
SANITARY SEWER COLLECTION SYSTEM REHABILITATION PROJECT
BE IT RESOLVED by the City Council of the City of Winterset Iowa that the agreements for professional services with Veenstra & Kimm Inc. for engineering services related to the existing headworks building HVAC rehabilitation, electrical power evaluation, and bio-tower trickling filter stairway repairs be hereby approved.
BE IT FURTHER RESOLVED that the Mayor and City Administrator hereby authorize and directed to execute these agreements on behalf of the City.
Passed and approved this 5th day of February 2018.
James C. Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor stated that the next item on the agenda is consideration of a renewal of the liquor license for Rodgers Spirits & More. The Police Chief reported that the Police Department has not had any compliance issues at this business. A motion was then made by Council Member Harrell and seconded by Council Member Fletcher to approve the following resolution. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the following resolution was duly adopted.
RESOLUTION NO. 2018 - 12
RESOLUTION APPROVING APPLICATION FOR
ALCOHOLIC BEVERAGE LICENSE
WHEREAS, there is now on file in the office of the City Administrator, an application for renewal of a Class E liquor license and a Class B beer permit filed by Michael N. Rodgers d/b/a Rodgers Spirits and More to the Iowa Department of Commerce, Alcoholic Beverages Division, and
WHEREAS, after due investigation and consideration of said matter, it is considered that such application should be granted and recommendation be made that such license should be granted.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Winterset, Iowa that the application of Michael N. Rodgers, d/b/a Rodgers Spirits and More for a Class E liquor license and Class B beer permit is hereby approved and it is recommended that such license be granted.
Passed and approved this 5th day of February 2018.
James Olson, Mayor
ATTEST:
Mark Nitchals, City Administrator
The Mayor called upon the Administrator to present his report at this time. The Administrator reported that the Mayor has arranged for the City to purchase a lot in Glenwood Plat 1 from Kading Properties, the developer. He stated that the School District would like to have a lot for a house building project for next school year, and the Mayor was able to successfully negotiate for the purchase of a lot.
The Administrator stated that he contacted Tim West of Snyder & Associates to design a parking lot on the property east of the Library. He stated that the first step will be to have a meeting to consider such design aspects as how many and where the entrances into and out of this parking lot should be located, how should traffic be routed through the parking lot, and can improvements be made to the access for the book drop on the back of the Library building.
The Administrator reported that installation of a new server for the City Hall computer network started today, and will hopefully be completed in the next day or two.
The Mayor called for a report on the claims. Council Member Fletcher stated that he reviewed the claims and moved to approve the following list of claims. Council Member Kaldenberg seconded the motion. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the motion carried and the following list of claims were approved.
GENERAL
POLICE:
Iowa State University, reg 100.00
Linda Barker, cleaning service 50.00
Madison Co Sheriff’s Office, dispatch service 2,641.67
Mainstay Systems Inc., computer battery 292.00
Payroll Account, salaries 17,465.54
Quality Car Care, car repairs/car maint 989.30
Winterset Municipal Utilities, utilities 101.33
ADMINISTRATION:
Payroll Account, salaries 1,115.00
Payroll Account, salaries 4,072.33
ANIMAL CONTROL:
Street Trails Inc., spay program 110.00
Winterset Veterinary Center, impound fees 232.76
BUILDING INSPECTOR:
Payroll Account, salaries 3,208.09
Quality Car Care, truck repairs 725.22
TRANSFERS:
Internal Service Fund, reimb internal 4,826.78
AIRPORT:
Winterset Airport Authority, approp 3,409.92
ECONOMIC DEVELOPMENT:
Iowa Quilt Museum, donation 2,000.00
Madison Co Alliance Group, approp 3,750.00
GARBAGE FUND
SOLID WASTE/GARBAGE:
Payroll Account, salaries 650.28
Payroll Account, benefits 617.14
Waste Mgmt of Iowa, garbage service 23,826.73
INTERNAL SERVICE FUND
ADMINISTRATION:
Access Systems, maint contract 498.30
Brandy Decker, cleaning service 220.00
Breedings Hardware, ice melt 603.79
D & D Pest Control, pest control 35.00
Employee Benefit Systems, HRA admin fee 335.01
F & M State Bank, ACH fees 191.50
Feirer Enterprises Inc., website maint 64.00
Gary’s Enterprises, window cleaning 27.00
Hirsch Electric, retrofit lighting 2,950.00
MMIT Business Solutions Group, copier maint 4.62
Office Machines Co., office supplies 24.29
Quill Corp, office supplies 26.38
Warren Water District, reading fee 25.00
Winterset Municipal Utilities, utilities 1,668.17
ROAD USE TAX
ROADWAY MAINTENANCE:
Air Cooled Engines, saw chain/filter/oil/equip repairs 79.61
Breedings Hdw, boots/gloves/tools/hdw supplies 158.89
Electronic Engineering, pager maint 23.90
Iowa One Call, locates 9.68
Payroll Account, salaries 7,318.34
Winterset Municipal Utilities, utilities 6,657.82
SNOW REMOVAL:
Hallett Materials, ice control sand 843.42
Payroll Account, salaries 2,050.27
SEWER UTILITY FUND
SANITARY SEWER:
Beck Construction, plat repairs 1,820.00
Breedings Hardware, hdw supplies 303.38
Bryant Iowa LLC, heat system repairs 450.00
CINTAS Corp, safety uniforms 66.62
CMR LLC, heat system repairs 725.00
CR Services, uniform shirts 136.14
Dan Luke, reimb mileage 116.63
DJ Gongol & Assoc Inc., pump repairs 1,474.32
Hawkins Inc, chemicals 1,260.70
Internal Service Fund, reimb internal 3,217.85
Iowa One Call, locates 9.68
Payroll Account, benefits 5,146.39
Payroll Account, salaries 8,114.18
Quill Corp., office supplies/phone 131.24
Sewer Improvement Project Fund, transfer 20,000.00
Sewer Revenue Bond Sinking, transfer 16,440.33
TRM Disposal, garbage service 136.00
Verizon, cellular service 104.16
Winterset Municipal Utilities, utilities 6,187.56
SEWER IMPROVEMENT PROJECT FUND
SANITARY SEWER:
Veenstra & Kimm Inc., engineer fees 1,850.00
STORM SEWER PROJECT FUND
ROADWAY MAINTENANCE:
Snyder & Assoc, engineer fees 3,200.00
TRUST & AGENCY
POLICE:
Payroll Account, benefits 9,133.48
ADMINISTRATION:
Payroll Account, benefits 5,423.75
ROADWAY MAINTENANCE:
Payroll Account, benefits 7,635.24
The Mayor stated that the minutes of the January 22, 2018 City Council meeting were previously distributed to the Council Members for their review. A motion was made by Council Member Macumber and seconded by Council Member Fletcher to approve the minutes as submitted. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the motion carried.
The Mayor noted that Dave Braga had signed up for public comment. Mr. Braga stated that he has decided to defer his comments until another time.
The Mayor stated that the last item on the agenda is to meet jointly with the Utility Board of Trustees to discuss Union Contract negotiations strategy. The Mayor stated that Iowa Code Section 20.17 provides that “negotiating sessions, strategy meetings of public employers, mediation, and the deliberative process of arbitrators shall be exempt from the provisions of Chapter 21”. Following brief discussion, Council Member Bindel then moved to close the City Council meeting to the public pursuant to Iowa Code Section 20.17. Council Member Fletcher seconded the motion to close the meeting. Roll call vote:
AYES:Fletcher, Harrell, Kaldenberg, Macumber,Bindel
NAYS:None
Whereupon the Mayor declared that the motion carried and the Council would now meet in closed session.
The Council then met in closed session with members of the Utility Board of Trustees and the City’s negotiator, Mike Galloway. Following a motion and a second during the closed session, the Council voted to reopen the meeting to the public.