RMC Evaluation Manual
Chapter 1 – Grant Setup
1) Login as RMC
2) From the left panel of main page, click “Grant” under the group of “Local System Setup”.
3) For each type of grant, there are options on whether a Technical Evaluation and Content Evaluation need to be carried out by RMC.
4) Check both of the Evaluation options for FRGS grant and click the Save button.
Chapter 2 – Batch Setup
1) This setup is to configure the deadline of application submission in the University.
2) From the left panel of main page, click “Batch” under the group of “Local Batch Setup”.
3) Select the Batch from the drop down menu.
4) Enter all 4 deadlines by clicking on the calendar icon besides each field.
5) Click Add Evaluation.
Chapter 3 – Panel And Panel Group Setup
1) The Setup is to create panel group and panels for technical evaluation purpose.
2) From the left panel of main page, click “Batch Panel” under the group of “Local Batch Setup”.
3) Choose the batch from the drop down menu at center top.
4) From the group summary column, Click “Manage Group”, a window will pop out.
5) Enter the Group Name and click “Add Group” to create a new group.
6) You can add multiple groups for categorizing the evaluation panels later.
7) You can edit the name of existing group or delete it.
8) Close the window when you have finish creating groups.
9) Now, all the groups you have created for the grant will show here. Click the radio button beside each group to add panels.
10) Click the “Add Panel” button at the right (Group Details) column, a researcher selection window will pop out.
11) You can search any researcher from MyGrants database here. Use the necessary filter if you want and click the search button.
12) A list of researcher will be listed. Click the “Add” button to select them. You can select multiple panels before you click the “Ok” the selected researcher to the group.
13) An invitation email will send to the researcher. At the Group Details column, the newly added panels will be listed with a “pending” status.
14) Repeat step(9) to step(12) to add panels to all the panel groups.
Chapter 4 – RMC Admin Setup
1) The Setup is to create RMC Admin for content evaluation purpose.
2) From the left panel of main page, click “RMC Admin” under the group of “Local System Setup”.
3) Click “Add RMC Admin” button. Enter all the required fields then click “Save” to create a RMC Admin account.
Chapter 5 – Application Assignment
1) The setup is to assign application to evaluation panels.
2) From the left panel of main page, click “Application Assignment” under the group of “Evaluation”.
3) Choose the Batch from the top left drop down menu.
4) This screen is divided into 4 regions. The top left region display all the panels and group you have created just now.
5) Click on the Panel Group Label to see the panels inside. Note that only panels that are accepted the invitation are showing here.
6) The right side of group label shows the number of panels in the group and also the number of applications assigned to the panel in that group.
7) The number along with the panel name shows the application counts assigned to that panel.
8) The Application list is display at the top right region the page. By default, the applications are filtered by Research Area. You can further filter them by sub-research area.
9) The application list shows the number of panels that application has assigned to. The application with zero technical or content evaluator will show a red label.
10) To assign an application to panels, check the checkbox besides the application, then check the evaluator panels you want to assign to. After that click “Assign” button.
11) Once successful, the assigned application will show a green label with the number of assigned panels on it.
12) Clicking on the application will list out the assigned panel at the bottom right of the page. While clicking on the panel will list out the assigned application at the bottom left of the page.
Chapter 6 – Application Evaluation (Pre-RMC)
Technical Evaluation
1) Login as an evaluator (researcher).
2) Click on the Evaluation at the left panel. An evaluation list will appear at the right.
3) Click the Evaluate icon to evaluate the application.
4) The evaluation form
5) Click the “View/Comment On Proposal” to open the application proposal.A new window with the application details will pop out.
6) Evaluator can scan through the application details. Clicking on the “tick” icon beside each fields will trigger out a textbox, any comment or recommendation can be made there.
7) Click the Save button to save the comment entered and close the window when you are done.
8) Back to the evaluation form, under the Summary of Assessment, provide the score for each criteria based on the application proposal.
9) Next, select a recommendation from the drop down (i.e. Recommended, Not recommended).
10) You can enter the overall comment regarding the application at the bottom textbox. Click “Submit” button to complete the evaluation.
11) The application that has been evaluated will no longer show at the evaluation list.
Content Evaluation
1) Login as RMC Admin
2) Click on the Evaluation at the left panel. An evaluation list will appear at the right.
3) Click the Evaluate icon to evaluate the application.
4) Unlike the Technical evaluation, there is no evaluation form for content evaluation. Instead, the application proposal is showed.
5) Evaluator can scan through the application details. Clicking on the “tick” icon beside each fields will trigger out a textbox, any comment or recommendation can be made there.
6) Before you can click the “Submit” button to complete the evaluation, you must select an evaluation options from the drop down menu at the very bottom of the page.
7) The application that has been evaluated will no longer show at the evaluation list.
Chapter 7 – Application Evaluation (RMC)
1) Login as RMC
2) From the left panel of main page, click “RMC Evaluation” under the group of “Evaluation”.
3) Select the batch from the top drop down menu.
4) On the “Pending” tab, all the applications to be evaluated are listed here.
5) Click on the Title to view/comment on the application proposal.
6) The Table also summarizes the recommendation of the evaluators from previous level.
7) You can rank the application by choosing the drop down menu.
8) After that you can assign the application to 4 category (Highly recommended, recommended, not recommended and resubmission) by selecting from the assignment drop down menu. The application will then move to the relevant tab.
9) Once the grant application deadline is reached, the system will automatically submit all the application in the “Highly Recommended” tab and “Recommended Tab” to KPT for evaluation.