FINAL REPORT

Subject: PROCUREMENT OF FRUNTIRUE FOR MULTIPURPOSE HALLS / OFFICES AND LIBRARIES FOR WORKERS WELFARE SCHOOLS IN PUNJAB

§  The Punjab Workers Welfare Board approved the procurement of furniture for Multipurpose Halls / Offices and Libraries for Workers Welfare Schools in Punjab in its 83rd meeting held on 11.05.2011 a cost of Rs.23.438 million. Subsequently Governing Body of Workers Welfare Fund, Islamabad also approved the same in its 112th meeting held on 02.06.2011.

§  As per scope of the Scheme procurement of furniture for Multipurpose Halls / Offices and Libraries for Workers Welfare Schools in Punjab.

§  The Directorate of Education attempted to procure these furniture from Wood Working Centre under TEVTA Organization by calling quotations.

§  The Directorate of Education on query of the Finance Directorate, Punjab Workers Welfare Board sought guide line regarding procurement process from Managing Director, PPRA who advised to follow laid down procedure under Section 36 of PPRA Rule for open competitive bidding and transparency. Subsequently the Finance Department also endorsed guide line / directions of PPRA.

§  In the wake of these directions procurement process was started by advertising through newspapers, process may be seen and approval by the competent authority i.e. Chairman, Punjab Workers Welfare Board.

§  As much as 24-firms purchased the bid documents and 10 actually submitted the tenders / bids. Technical bids were opened on 25.09.2013 in which following 10 firms / companies were technically qualified for opening of their financial bids:

Sr.
No. / Name of Company / Firm
1 / Punjab Small Industries Corporation, Wood Working Centre /WFCS, CHINIOT
2 / Khan Traders Steel & Wood Working Centre, Opposite Micro Tower, Indus High Way Taunsa Sharif (D.G.Khan) Office:064-2601084, 064-2006280, Res# 064-2602770
3 / Zafar Furniture House Manufacturers of Wooden & Steel Furniture By Pass G.T.Road, Gujrat Ph+9253-3606045 Cell 0300-9620258
4 / Mahmood Furniture House Rehmania Near Upper Head Bridge, Bay Pass Road, Gujrat, Ph:053-3510103 Fax:3512843 Mobile:0300-8621322
5 / Mardan Traders Gufran Colony Near T.B. Hospital, Bughdada Mardan Tel:0937-865348, Mobil:0300-9175675
6 / Fine Wood Works, Heavy Industrial Area Near Railway Station Shahdara Link Road, Bahawalpur Tel:062-2881441, Fax:062-2881442 Cel:0300-868631
7 / New Apex Wood Works Furniture Manufacture Off:Factory By Pass Road Near Sharif Abad Near PSO Karwan Pump Bahawlpur, Off:062-2001025, Phy:0300-8681509, Cell:0346-8198475
8 / Koncept Furniture Dheerkey By Pass, G.T.Road, Gujrat Ph:+92-53-3517911 Fax:+92-351-3517912
9 / Madina Trading Company, Head Office Ahmad Ali Shah Building, Sunehri Masjid Road, Near G.H.s.S. No.1, Peshawar Cantt. Ph:091-5284289, Mob:0300-5857290 Fax:091-5284284
10 / The Project Incharge, TEVTA, Wood Working Centre, Near WAPDA Colony, G.T.Road, Kot Addu(Rejected being financial bid instead of technical bid).

The Chairman, Punjab Workers Welfare Board constituted three Committees for technical visits of the premises of factories of these firms / companies. As these committees submitted their reports in the Technical Committee meeting and on their report three firms M/s Zafar Furniture House Manufactures of Wooden & Steel Furniture By Pass G.T. Road, Gujrat, Mahmood Furniture House Rehmania Near Upper Head Bridge, By Pass Road, Gujrat, Ph:053-3510103 Fax:3512843 Mobile:0300-8621322 and Koncept Furniture Dheerkey By Pass, G.T.Road, Gujrat Ph:+92-53-3517911 Fax:+92-351-3517912 were declared technically qualified for opening of their financial bids.

§  Aggrieved of the rejection of technical bid M/s Punjab Small Industries Corporation, Wood Working Centre /WFCFSC, CHINIOT submitted a representation on which a Grievance Committee comprising of Commissioner PESSI, Dy.Director (Admn), Punjab Workers Welfare Board and Dy.Director Edu. (Acad) was constituted who after hearing accepted the appeal of WFCFSC and recommended the opening of financial bid for the purchase of furniture.

§  Financial bids opened by the Purchase Committee in its meeting held on 27.11.2013 which shows the following position:

Sr. No. / Name of Firm / Rate offered for full package / Remarks
1. / M/s. Zafar Furniture House Manufacturers of Wooden and Steel Furniture By Pass G.T. Road, Gujrat. / 27637280 / First lowest
2. / M/s Punjab Small Industries Corporation, 2-Km, Faisalabad Road, P.O.Box#09, Chiniot / 27950115 / 2nd lowest
3. / M/S. Mehmood Furniture House Rehmania Near upper Head Bridge By Pass G.T. Road, Gujrat. / 30378310 / 3rd lowest
4. / M/S. Koncept Furniture Dheerkey By Pass G.T. Road, Gujrat. / 30780390 / 4th lowest

§  The price analysis were also conducted by calling item wise rates from M/s Wood Working Service Centre Gujrat under TEVTA, it shows the following picture rate quoted by lowest bidder:

Sr.
No. / Name of firm / Rate offered
1. / M/s. Zafar Furniture House Manufacturers of Wooden and Steel Furniture By Pass G.T. Road, Gujrat / Rs. 27637280/-
2. / M/S.Wood Working Service Centre Gujrat / Rs.41332003/- (without GST)

§  Samples from the lowest bidders were called which were technically inspected by the Technical Committee on 18.12.2013 by associating a wood working expert nominated by TEVTA and pointed out some discrepancies which were conveyed to the concerned bidder who submitted new samples which were inspected on 01.01.2014 by the Technical Committee and hence the same were cleared and being found as per specification.

§  M/s. Zafar Furniture House Manufacturers of Wooden and Steel Furniture By Pass G.T. Road, Gujrat has been declared as successful bidder for the procurement of the furniture Multipurpose Halls / Offices and Libraries for Workers Welfare Schools in Punjab

(DR.MUHAMMAD ARSHAD)

DIRECTOR EDUCATION