TCCS/Landscape Architects Consultation Meeting 1/2017

Tuesday, 14th March 2017, 2:00 pm – 4:00 pm

Present TCCS: / Gabriel Joseph (GJ)– Development Review and Coordination (DRC), Chandra Chandramohan –DRC,Lingam Jatheendran – DRC, Maggie Dunn – DRC, Grant Thomas (GT) DRC, Rachael Dawes (RD) - City Services
Present Consultants: / Paul Brookbanks – Indesco, Alex Shuai – Indesco, Rhys Aleksandric – Tait Waddington, Nony Edwards – CED, Jennie Curtis – Fresh Landscape Design, Neil Hobbs – Harry Hobbs, Jamie Dawson – Envirolinks

ITEM

COMMENTS

ACTION

ACTION BY

WHEN

1 / Administrative information
GJ explained;
-evacuation procedure
-exit and meeting area
-conveniences / N/A
2 / Action items from the previous meeting
DS 23 (MIS25)
RDprovided information on the following:
-Review process and corrections
-Involvement of the Weeds Advisory Group
-Simplification and review of the calculation of available soil volume
-Requirement for demonstration that increased root zone depth proposals support uncompacted soil volume & successful coexistence with other underground infrastructure
-Coordinated approach to be finalised for all MIS documents. / To provide update on progress during next Industry meeting / RD / 15.08.17
3 / Civil design in landscape works
The issue of washouts and erosion in open spaces has been discussed. Consultants suggested that this may be caused by various reasons;
-Unusual weather pattern during last 12 months,
-Quality or type of soil,
-Lack of or incorrect geotech fabric,
-Costcutting, and
-Incorrect Hydraulic design.
The involvement of civil consultants into design of landscape open spaces was discussed as a part of a solution as well as adjusting TCCS standards and specifications to take into consideration changing weather patterns. / To follow up with civil consultants and internally, within TCCS / GJ
4 / Vehicle restriction rails “banana rails”
GJ informed that banana rails are not longer supported. For approved design that hasn’t been constructed, landscape consultants should request amendment to the approved design. This will be issued by DRC with no charges. / N/A
5 / Ponds versus Retarding Basins –public expectations
GT requested that relevant terminology is used when referring to the retarding basin as opposed to a pond. General public may misunderstand drawings/plans when making decision about purchase of the block and therefore correct description and terminology should be used by designers. / To maintain the correct name of the asset throughout the project / All / ongoing
6 / Rubber surfaces
GJ distributed soft copy of a draft advisory note - Playground Rubber Softfall. This advisory note was prepared by Grant Thomas after consultations with the asset owners and Capital Works areas of TCCS to consolidate requirements for products, installation and use of rubber softfall in a consistent manner, as opposed to dealing with these issues on a project by project basis, as currently applied.
The draft LAN has been also distributed via email to all industry groups with request to provide comments to by COB 3rd of April.
GT is also working on the Shade Sail Advisory Note. Final draft should be ready in 2 weeks time. / To review and provide comments / All / 3rd April 2017
7 / GPT issues
GJ presented photos of incorrectly installed GPT’s.
It was agreed that details of correctly installed GPT’s and trash racks should be included in standard drawings / To prepare and include in standard drawings GPT’s and trash racks / GJ to coordinate / TBC
8 / Reference document 11- update
GJgave update on the progress of the Ref 08 document which was distributed for comments to external stakeholders. All received comments will be reviewed and if no major issues are identified, the final version will be published by the end of March.
GJ also gave short update on works on new revision of Ref 11.He explained the progress and proposed timeline over the next 6 months to release the new Ref 11 documentation, AutoCAD tools and online validation rules. QA testing, beta release / working group trial finalise full release, trial feedback, and several industry workshops will be carried out prior to final release. / N/A
9 / Submission cover sheet
MD explained the submission cover sheets are used for filling in properties of the project in DRC database. This information are used to populate correspondence and certificates.
She has also requested that submission cover sheets are placed at the beginning of the submission or as a separate clearly named attachment. She also clarified that the project description field should contain suburb block and section or estate and stage number. / N/A
10 / Open discussion
Innovative solutions
GJ requested that any innovative solutions are highlighted to DRC in the early stages of design. This is to save designers time on providing detailed design for solutions that maybe have to be adjusted to fit to Canberra conditions. / N/A
11. / SURVEY MONKEY
/ To provide feedback with the survey link / All invited

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