2543
BUTTE SCHOOL DISTRICT NO. 1
BOARD OF TRUSTEES
REGULAR MEETING
JUNE 15, 2015
The Board of Trustees held a Regular Meeting on Monday, June 15th at 5:00 p.m. at the School Administration Building with Chairperson Ann Boston presiding. Trustees present: Tom Billteen, Scott Ferguson, Patti Hepola, Becky Nicholls, Carol Wold and Eddie Zimpel. Excused: Linda Sorini Granger. Also present was: Judy Jonart, Superintendent.
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
WELCOME AND DIRECTIONS FOR PUBLIC PARTICIPATION
APPROVAL OF MINUTES
Item 1 – Regular Board Meeting, May 18, 2015
Zimpel moved to approve, second by Billteen, motion carried.
Item 2 – Special Board Meeting, June 5, 2015
Wold moved to approve, second by Hepola, motion carried.
COMMUNICATIONS
Item 3 – Update from Student Representative
None
Item 4 – Public Comment On Items Not On Agenda
None
CONSENT AGENDA
Item 5 – Consent Agenda
· Payroll, Claims & Budget Transfers & Revenue Reports (May 2015)
Page #6 / PAYROLL RECAPMONTH: MAY 2015
DATE: JUNE 1, 2015
FUND / TOTALS / GRAND TOTAL
ELEMENTARY GENERAL / $1,296,565.12 / $1,296,565.12
ELEMENTARY TRANSPORTATION / $57,954.17 / $57,954.17
FOOD SERVICE / $63,608.65 / $63,608.65
ELEMENTARY RETIREMENT / $190,587.69 / $190,587.69
ELEMENTARY ADULT EDUCATION FUND / $1,525.37 / $1,525.37
MEDICAID SPECIAL SERVICES / $6,636.76 / $6,636.76
HIGH GENERAL FUND / $641,915.38 / $641,915.38
HIGH TRANSPORTATION / $29,598.78 / $29,598.78
HIGH RETIREMENT / $92,201.20 / $92,201.20
HIGH ADULT EDUCATION / $4,576.13 / $4,576.13
BUS ACTIVITY / $11,651.68 / $11,651.68
HIGH SCHOOL CO-CURRICULAR / $36.23 / $36.23
FEDERAL PROGRAMS / $278,141.47 / $278,141.47
TOTAL CLAIMS (400) / $2,674,998.63 / $2,674,998.63
GRAND TOTAL PAID THIS MONTH / $2,674,998.63
Page # 5 / CLAIMS RECAP
MONTH: MAY 2015
DATE: JUNE 1, 2015
FUND / TOTALS / REIMBURSEMENTS / GRAND TOTAL
ELEMENTARY GENERAL / $447,267.57 / $149.98 / $447,117.59
ELEMENTARY TRANSPORTATION / $14,077.49 / $383.74 / $13,693.75
ELEMENTARY BUS DEPRECIATION / $0.00
FOOD SERVICE / $58,976.63 / $441.90 / $58,534.73
ELEMENTARY ADULT EDUCATION / $1,727.10 / $1,727.10
MEDICAID SPECIAL SERVICES / $214,328.24 / $214,328.24
ELEMENTARY DEBT SERVICES / $30,834.14 / $30,834.14
COBRA / $17,286.42 / $17,286.42
HIGH GENERAL / $227,145.65 / $3,570.35 / $223,575.30
HIGH TRANSPORTATION / $6,966.35 / $191.87 / $6,774.48
HIGH BUS DEPRECIATION / $0.00
HIGH TRAFFIC EDUCATION / $800.00 / $800.00
HIGH DEBT SERVICES / $15,188.60 / $15,188.60
ACTIVITY BUS / $1,898.12 / $1,462.12 / $436.00
CO-CURRICULAR / $12,790.74 / $12,790.74
FEDERAL PROGRAMS / $130,436.29 / $445.90 / $129,990.39
TOTAL CLAIMS (400) / $1,179,723.34 / $6,645.86 / $1,173,077.48
LESS REIMBURSEMENTS / $6,645.86
GRAND TOTAL PAID THIS MONTH / $1,173,077.48
Note: A complete and detailed listing of the Payroll and Claims Warrants, Budget Transfers and
Revenue Reports is on file in the Clerk’s Office and by this reference is made part of these minutes.
· Student Activity Fund Report from East Middle School (May 2015)
· Travel Requests:
o Cassie O’Leary to Rockville, Maryland on July 20, 2015-July 24, 2015 to attend the Project Aware – New Grantee Conference.
o Patty Dysinger to Eugene, Oregon on July 26, 2015-July 31, 2015 to attend the Direct Instruction Conference.
Wold moved to approve, second by Hepola, motion carried.
PERSONNEL
Item 6 –Personnel Action Report (PAR) – June 15, 2015 – Superintendent Jonart
BUTTE SCHOOL DISTRICT NO. 1
PERSONNEL ACTION REPORT
June 15, 2015 – REGULAR MEETING
Name Effective Assignment/Location
CLASSIFIED PERSONNEL
APPOINTMENT OF SUMMER CLEANERS:
Lee Clark / 07/07/15 - 07/16/15 / Summer Cleaner, BHS07/29/15 - 08/07/15 / Summer Cleaner, BHS
Dan Hickey / 07/07/15 - 07/21/15 / Summer Cleaner, BHCC
William Durham / 07/07/15 - 07/21/15 / Summer Cleaner, Admin/Curr
07/22/15 - 08/05/15 / Summer Cleaner, Admin/Curr
Diane LaBuff / 07/22/15 - 08/05/15 / Summer Cleaner, BHCC
Pam O'Leary / 07/17/15 - 07/28/15 / Summer Cleaner, BHS
07/29/15 - 08/07/15 / Summer Cleaner, BHS
Manuel Krzan / 07/07/15 - 07/16/15 / Summer Cleaner, BHS
07/27/15 - 08/07/15 / Summer Cleaner, Kennedy
Mary Torpey / 07/27/15 - 08/07/15 / Summer Cleaner, Mgt. Leary
Bob Lockett / 07/17/05 - 07/28/15 / Summer Cleaner, BHS
APPOINTMENT:
Dennis Clague 06/11/15 Director of Business
Affairs
Vina Walker 06/16/15 Substitute Bus Driver
RESIGNATION:
Jim Norton 05/21/15 Substitute Engineer
Vina Walker 06/15/15 Bus Monitor
NON-RENEWAL:
Breauna Hemphill 06/08/15 Sp Ed Monitor, BHS
CERTIFIED PERSONNEL
APPOINTMENT:
Amy Cotton-Muccie 08/25/15 LSS, English Teacher, BHS
K.D. Kennis 08/25/15 Library/Technology
Teacher, District
Cory Johnston 08/25/15 Math Teacher, BHS
Braydon Schilling 08/25/15 School Psychologist,
District
Denise Smith 08/25/15 Special Education Teacher,
BHS
Nancy Sparks 05/29/15- 06/05/15 Temp. 2nd Grade Teacher,
Hillcrest
Katie Walters 08/25/15 English/Reading-Title I
Teacher, BHS
APPOINTMENT 21ST CENTURY GRANT:
Kristine Anderson 07/07/15 – 0716/15 Apprentice Chefs
Amie Badovinac 07/07/15 – 07/23/15 Math
Connie Daily 07/07/15 – 07/23/15 Math
Christine Donaldson 07/07/15 – 07/16/15 Apprentice Chefs
Christine Donaldson 07/21/15 – 07/23/15 Camp I Can Cook
Katie Merrifield 06/15/15 – 06/26/15 Hoop it Up
Megan Schulte 06/16/15 – 07/02/15 Reading
Michaela Tomsheck 07/07/15 – 07/16/15 Apprentice Chefs
Michaela Tomsheck 07/21/15 – 07/23/15 Camp I Can Cook
Amber Walker 06/16/15 – 07/02/15 Reading
RETIREMENT:
Jim Hope 08/21/15 Assistant Principal, BHS
RESIGNATION:
Brice Corts 06/08/15 School Psychologist
Angela Richards 06/08/15 School Psychologist
SUPPLEMENTAL PERSONNEL
APPOINTMENT:
Bryan Arntson 06/08/15 Strength & Conditioning
Coach, BHS
Amanda Bragg 06/08/15 Head Cheer Dance Coach,
BHS
Maurice Cook 06/16/15 Head Girls’ Basketball
Coach, BHS
Eric Dunmire 06/16/15 Assistant Wrestling Coach,
BHS
Cory Johnston 06/16/15 Head Wrestling Coach,
BHS
Amanda Krieg 06/16/15 Assistant Girls’ Basketball
Coach, BHS
Dan Larson 06/16/15 Assistant Wrestling Coach,
BHS
J.R. Richardson 07/01/15 Volunteer Strength &
Conditioning Coach,
BHS
Guy Wadas 06/16/15 Head Cross Country Coach,
BHS
RESIGNATION:
Corey Cutler 05/20/15 Assistant Football Coach,
BHS
Shyla Reed 06/16/15 Assistant Volleyball Coach,
BHS
Angela Richards 06/05/15 Volleyball Coach, EMS
Angela Richards 06/05/15 Assistant Track Coach,
BHS
Michele Shea 05/12/15 Event Worker
Wold moved to approved, second by Ferguson, motion carried.
Item 7 – Approval of Daily Rate Contract for Director of Business Affairs/Clerk of the Board – Chairperson Boston
Chairperson Boston requested Board approval of the Daily Rate Contract from June 11, 2015 through June 30, 2015 for Dennis Clague, Director of Business Afffairs/Clerk of the Board. With the approval of this daily rate contract, Mr. Clague can be oriented into his new position and attend training.
Billteen moved to approve, second by Nicholls, motion carried.
Item 8 – Approval of Annual Contract for Director of Business Affairs/Clerk of the Board – Chairperson Boston
Chairperson Boston requested Board approval of the Annual Contract for Director of Business Affairs/Clerk of the Board with corrections made to the term of the contract being July 1, 2015 through June 30, 2016 and record of authorization for contract being dated June 5, 2015 at the regular board meeting.
Wold moved to approve with corrections as stated above, second by Ferguson, motion carried.
Item 9 – Approval to Extend the 2014-2015 Non-Union Employment Contracts – Chairperson Boston
Chairperson Boston requested Board approval to extend the 2014-2015 non-union employment contracts. Ms. Boston stated that it is in the best interest of the District for these non-union employees to continue their employment beyond the June 30, 2015 deadline. Ms. Boston also requested:
· Approve an adjustment to wages (base pay) and benefits for the non-union employees identified above at a level equal to that provided to union employees for the 2015-2016 contract year;
· Approve a retroactive application of any adjustments to wages and benefits making the adjustments described above effective as of July 1, 2015; and
· Authorize the Administration to enter into contracts with the approved adjustments to wages and benefits described above for a term of one (1) year with an effective date of July 1, 2015, immediately upon the conclusion of negotiations with the Butte Teachers Union.
Billteen moved to approve, second by Wold, motion carried.
Item 10 – Approval of Contract for RSVP Coordinator – Chairperson Boston
Ann Boston, Chairperson, requested Board approval of the Contract for RSVP Coordinator, Cathy Pomroy. The Contract is effective July 1, 2015 through March 31, 2016, which is the end of the grant year.
Zimpel moved to approve, second by Wold, motion carried.
Item 11 – Approval to Hire Two (2) Speech & Language Pathologist Aides for the 2014-2015 ESY (Extended School Year) Speech Therapy Program – Kathy Cannon
Kathy Cannon requested Board approval to hire two (2) Speech and Language Pathologist Aides for the 2014-2015 ESY Therapy Program. The aides will work a total of 30 hours and the positions will be funded through the IDEA.
Zimpel moved to approve, second by Billteen, motion carried.
Item 12 – Approval of a Three-Year Audit Contract with Newland and Company – Superintendent Jonart
Superintendent Jonart requested Board approval to enter into a three year audit contract with Newland and Company. The contract term would cover fiscal years 2014-2015, 2015-16, and 2016-17 and the cost each year is $30,400.00.
Ms. Jonart stated that due to all the changes being implemented on financial reporting for school districts, it is important to retain some continuity and consistency with the financial statements and audits.
Ms. Jonart shared that she had discussions with Dennis Clague, Business Affairs Director, and he also felt it was a good idea to continue with Newland and Company.
Trustee Zimpel asked if there are other audit companies which are approved by the State and asked why this does not go out to bid.
Superintendent Jonart shared that the audit contract does not need to be bid.
Chairperson Boston stated that Newland and Company keeps it completely in Butte; having staff available to come to us. In the past, the District has had a different company in which they only had a satellite office in Butte and it required the District to send the documents out.
Trustee Wold stated that she believed Anderson Zurmuehlen could do the same as Newland and Company and the District should put this out for bid.
Trustee Billteen asked if the State had a cap of $80,000.00 without having to go to bid.
Chairperson Boston responded “yes”.
Hepola moved to approve, second by Ferguson, motion carried. Vote 5-2. Nay: Trustees Wold and Zimpel.
Item 13 – Approval of Interquest Canines for the 2015-2016 School Year – Superintendent Jonart
Superintendent Jonart requested Board approval of a Contract with Interquest Detection Canines for the 2015-2016 school year. The contract consists of six full-day visits at $675.00 each for a total of $4,050.00. The cost will be shared by Butte High School, East Middle School and Butte High Career Center.
Hepola moved to approve, second by Wold, motion carried.
Item 14 – Approval to Continue Contracted Services with Wye Oak Holdings, Inc. for Network Services – Superintendent Jonart
Superintendent Jonart requested Board approval to continue contracted services with Wye Oak Holdings, Inc. for network services. Wye Oak has provided network services for the Butte School District over the past year.
Hepola moved to approve, second by Ferguson, motion carried.
Item 15 – Approval to Award Bread Bid to Franz Bakery for the Period of August 2015-June 2018 – Kurt Marthaller
Kurt Marthaller requested Board approval to award the Bread and Bread Products bid to Franz Bakery; the only vendor that submitted a bid.
The Contract will begin on the first day of school August 2015 and end the last day of school in June 2018.
Zimpel moved to approve, second by Wold, motion carried.
Item 16 – Approval to Award Milk Products Bid to Meadow Gold Dairy for the Period of August 2015-June 2018 – Kurt Marthaller
Kurt Marthaller requested Board approval to award the Milk and Milk Products bid to Meadow Gold Dairy; the only vendor that submitted a bid.
The Contract will begin on the first day of school August 2015 and end on the last day of school in June 2018.
Wold moved to approve, second by Hepola, motion carried.
Item 17 – Approval to Award Pizza Products Bid to Pizza Hut for the Period of August 2015-June 2018 – Kurt Marthaller
Kurt Marthaller requested Board approval to award the Ready to Service Pizza Products Bid to Pizza Hut for the period of August 2015-June 2018. Bids were opened on Friday, June 5th at 1:00 p.m. and there were two vendors that submitted bids (Pizza Hut and Dominos Pizza). Pizza Hut met all criteria for the bid at a price of $8.50 per pizza. Dominos gave a bid for $7.00 per pizza, but did not provide the needed documents to show the nutrional information needed for the proposal which was required per the Request for Proposal.
Wold moved to approve, second by Ferguson, motion carried.
Items 18 – Approval to Award Bid for the West Elementary School Parking Lot Replacement to R & S Johnson Construction – Jed Hoopes, Director
Jed Hoopes requested Board approval to award the bid for the West Elementary School Parking Lot Replacement to R & S Johnson Construction in the amount of $464,736.55.
Mr. Hoopes shared that the project will be funded from a combination of Building Funds and the Elementary General Fund.
Billteen moved to approve, second by Ferguson, motion carried.
Items 19 – Approval to Enter into an Agreement with McKinstry for Phase III – Annex at Butte High School – Jed Hoopes, Director
Jed Hoopes requested Board approval to enter into an agreement with McKinstry and give them authority to commit Epact Credits and other in-kind monies earned from work already completed during phases I & II within the high school.
This project will address the phase III work associated with the high school building infrastructure and deferred maintenance projects. In summary, the high school Annex/Administration heat systems have exceeded their useful life. The scope of work in Phase III will involve replacing the high school administration/annex direct digital heat controls along with the malfunctioning HVAC equipment associated.
The project will be funded using Metal Mines Monies. The total projected guaranteed maximum upgrade cost of Phase III is estimated to be $1,269,132.00.
Trustee Billteen asked if this was one of the projects that was referenced earlier as being on the priority list.
Mr. Hoopes stated “yes”.
Wold moved to approve, second by Ferguson, motion carried.