jalore-sirohi zila dugdh utpadak sahakari sangh limited industrial area, raniwara-343040
dist-jalore(raj.)
TERMS & CONDITIONS OF
TENDER FOR
SUPPLY, installation AND commissioning OF Balance of plant for 05 MT boiler
phone : 02990-232048, fax-02990-232008 e-mail: ;
No. Jsmul/Tender/NewBoiler/2015-16/ Dated : 14.09.2015
NOTICE INVITING TENDER
Sealed tenders are invited for supply, Installation & Commissioning of Balance of plant for 5MT boiler at Raniwara Dairy, Raniwara (Rajasthan) worth Rs. 27.00 Lacs. Further details can be obtained from website www.sarasmilkfed.rajasthan.gov.in & http://sppp.raj.gov.in
(Dr. P.S. Panwar)
Managing Director
1. / Last date & Time for sale of tender form / 15.10.2015 at 01.00 PM2. / Last date & Time for submission of duly filled tender form / 15.10.2015 at 03.00 PM
3. / Date & Time for opening of the tender (Technical bid only) / 15.10.2015 at 04.00 PM
4. / Earnest Money Deposite(To be deposited with the tender in the technical bid) / Rs. 55,000/- (Rs. Fifty Five Thousand only) by Demand draft only in favour of Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Payable at Raniwara.
5. / TENDER FEES / The tender documents can be purchased up to the preceding working day of opening of the tender by payment of Rs. 1000/- (Rupees One Thousand only) by Cash/Demand Draft in favour of Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Payable at Raniwara.
Rs. 100/- (Rupees One hundred only) shall be charged extra if tender document is required by post.
The Tender document can also be downloaded from website sarasmilkfed. rajasthan. gov.in & http://sppp.raj.gov.in and in such case the cost of tender document i.e. Rs. 1000/- shall be accompanied in form of demand draft with tender document along with earnest money & duly filled tender.
(Dr. P.S. Panwar)
Managing Director
INDEX
1. SCHEDULE-I
1.0 Tenderer information on their letter head. 4
2.0 Eligibility & Qualifications Criterion Sheet 5
1.1 General Terms & Conditions 6-24
1.2 Annexure-I : Cost Bifurcation 25-26
1.3 Annexure-II : Form of Bank Guarantee for 30%
advance payment. 27-28
1.4 Annexure-III : Form of agreement required to be
submitted by the supplier 29-30
1.5 Annexure-IV : General terms & conditions which
will form an integral part of Purchase
order. 31-34
1.6 Annexure-V : Performa of Bank Guarantee for
releasing 10% balance payment. 35-36
1.7 Annexure-VI : Eligibility & Qualification Criterian 37-39
1.8 Manufacturer authorization form 40
1.9 Detail of major works successfuly completed 41
1.10 Detail of work in hands 42
1.11 Technical Deviation Statement 43
2. SCHEDULE - II : Detailed technical specification 44
3. SCHEDULE - III : General Terms and Conditions of 45-79
erection contract, if applicable
4. Tender acceptance letter 80
5. Last date & time of issue of tender : 15.10.2015 up to 01.00 AM
6. Last date & time of receiving tender : 15.10.2015 up to 03.00 PM
7. Date & Time of opening tender : 15.10.2015 up to 04.00 PM
8. Address for Communication : As given above
9. Place of Opening : Raniwara Dairy, Raniwara
For official use only10. / Tender document no.
11. / Detail of tender document fee
12. / Detail of Earnest money deposit
13. / Tender issued to
PERFORMA TO BE SUBMITTED ON THE FIRM'S LETTER HEAD
The following information is very essential and must be filled in very carefully, legibly and complete to all the points:
1. / Name of Contract Person with designation & his mobile number.2. / Complete correspondence address of firm.
3. / Telephone No.
4. / Fax No.
5. / E-Mail address
6. / Capacity in which tender has been submitted
7. / Details of RTGS:
Bank Name
Branch Name
RTGS.IFSC Code
Account Number
8. / Information regarding current litigation/past debarment/black listing, if any.
9. / Detail of Demand Draft's
Particulars / Name & Bank and Branch / DD No. & Date / Amount
Processing Fees
Tender Fees
EMD
Comparative statement of eligibility & Qualification criterion
(Each tenderer is required to fill up the form and enclose the documents failing which the tender will become liable for no further consideration/evaluation)
Sr.No. / Particulars / Yes or No / if yes, Please indicate Page No.1. / Power of attorney
2. / Whether manufacturer or Authorised Dealer
3. / Whether experience in past performance on works of similar nature within the past five years submitted as per Schedule I of section II. (Attach copies of Purchase Orders & performance certificate)
4. / Whether details of current works in hand and other contractual commitments submitted as per Schedule II of Section II(Attach copies of Purchase Orders)
5. / Whether P&L statement and balance sheet and auditor's report submitted for last three years.
6. / Whether information regarding current litigation submitted.
7. / Is the bidder in business of the one of the jobs tendered for a minimum period of three years at the time of bid opening? (Attach copy of registration of the firm
8. / What is the bidder anuual financial turn over last three years?
1st preceding year.
2nd preceding year
3rd preceding year
9. / Has the bidder completed two projects of similar nature and not less than 60% of the quoted value of contract during the last five years.
10. / Whether a copy of IT clearance/returns submitted for the previous three years.
11. / Whether a copy of valid Sales Tax Registration for the tendered item submitted.
12. / Whether a copy of Sales Tax clearance/returns submitted for the previous three years.
13. / Whether Solvency Certificate equal to three months requirement of cash flow at the peak execution period for the project submitted.
14. / Payment terms accepted (Yes/No.)
15. / Sealed and signed tender document and specification in original enclosed.
16. / EMD details : -
DD No...... dated...... Rs......
17. / Correspondence address :-
______
Phone No.______Fax No.______Mobile______
GENERAL TERMS AND CONDITIONS
1.0 PREFACE
1.1 Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara invited sealed competitive bids from the bonafied manufacturer or his authorised dealer for the following in adherence to the detailed specifications stipulated in the schedule of this tender.
1.2 The Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara reserve the rights to accept or reject any or all the tenders in full or part thereof, which in his opinion justifies such action without further explanation to the tenderers.
2.0 TENDERING PROCEDURE
IMPORTANT NOTES
1) All things remaining same, the manufacturer of equipment would be given preference.
2) Due favorable consideration and preference would be given to a manufacturer who has manufactured and supplied equipment of capacity tendered or of higher capacity preferably to a Dairy Cooperative of Repute Operating Modern Composite Milk Plant and such equipment should have satisfactorily performed.
2.1 The tenders should be sent by Registered Post with acknowledgement due so as to reach the Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara not later than the time and date mentioned in the NIT/Special Note. Alternatively the tenderer or their agent can also submit their tenders personally at the office of the Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara.
2.2 The tender must be submitted in the three envelops method as specified in special note.
2.3 The tender thus prepared should be put in properly sealed double cover and super scribed giving the tender reference number, description of the item and date of opening. The covers should bear address of Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara. Only one tender should be kept in cover. In case more than one tender is kept in a cover, all the tenders thus kept shall be liable to be ignored.
2.4 No responsibility shall be taken for the premature opening of the tender which is not properly addressed and identified.
2.5 No telegraphic/telephonic/telex/fax/email tender shall be considered. However, any amendment sent by telegram/telex/fax to the tender already submitted shall be considered. Provided it is received before the date and time for opening of the tender and it is confirmed in writing by post.
2.6 LEGAL COMPETENCY OF SIGNING THE TENDER
Individual signing the tender or other document connected with this tender must specify whether he sign as :
a) “Sole Proprietor” of the firm of constituted attorney of such proprietor.
b) The partner of the firm, if it is a partnership firm in which case, he must have authority to refer to arbitration disputes pertaining to business of the partnership either by virtue of the partnership deed or by holding the power of attorney.
c) Constituted attorney of the firm, if it is a company.
Note:-
1) In case of (b) above, a copy of the partnership deed or general power of attorney duly attested by a notary public should be furnished or an affidavit on stamp paper of all the partners admitting execution of the partnership deed or the general power of attorney should be furnished.
2) In case of partnership firms, where no authority to refer disputes concerning to the business of the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm.
3) A person signing the tender form or any documents constituting an integral part of the contract, on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry it appears that the person so signing has no authority to do so, the JSMUL, Raniwara may without prejudice to other civil remedies terminate the contract and hold the signatory liable for all cost and damages.
4) JSMUL, Raniwara shall have the fullest liberty to notify the defaulting firm to Business/Trade Association/Public Sector undertakings/ Autonomous bodies and the like about the default and breach of contract committed by a firm giving out names of the partners of the firm. A register is indented to be maintained for such defaulting firm and their partners.
2.7 EARNEST MONEY DEPOSIT
2.7.1 Earnest money amounting to Rs. 55,000/-(Fifty Five Thousand only) must accompany the tender. The earnest money shall be required to be paid through NEFT or by a crossed demand draft. The tenders accompanied by cheques instead of demand draft towards earnest money will not be considered.
For NEFT :-
A/C Name in all banks - Jalore-Sirohi Z.D.U.S.S. Ltd., Raniwara
Bank Name - Axis Bank Ltd., Jalore
A/C No. - 911010021384534 IFSC Code - UTIB0001287
Bank Name - Oriental Bank of Commerce, Jalore
A/C No. - 16722041000139 IFSC Code - ORBC0101672
Bank Name - State Bank of Bikaner & Jaipur, Raniwara
A/C No. - 51074760239 IFSC Code - SBBJ0010293
For DD : Demand draft should be in favour of “Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara”, drawn on any nationalized bank in India or any Cooperative bank in Raniwara, payable at Raniwara. The tenders accompanied by cheques instead of demand draft towards earnest money will not be considered.
2.7.2 Any tender which is not accompanied by earnest money deposit will be summarily rejected. Earnest money of unsuccessful tenderer will be returned with 120 clear days from opening of the tender.
2.7.3 No interest shall be paid for the earnest money deposite for the period during which it(the earnest money) lies it deposit with the Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara. The earnest money in respect of the successfully tenderers shall get converted into the security amount to be retained by Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara for the period of contract including extended period, if any. No. interest shall be paid on this security deposit. If require an additional appropriated amount on the part of security money required to be deposited by contractor.
2.8 The tenderers should state herein the complete address to which the orders, notice and further correspondence pertaining to the tender and agreement are to be sent. Any correspondence made by the Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara at the address given herein shall be deemed to have been delivered to the party. Any change in the address thereafter must be noticed to the Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara and having recorded change in address be obtained in writing from Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara. In absence of such confirmation the correspondence is issued by Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara subsequent correspondence shall be sent to the new notified address.
Address : ______
______Phone No.______Mobile No.______Fax No.______E-mail______
Name of contact Person______
2.9 The tenders received shall be opened on the date and time given in the NIT at the office of the Managing Director, Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara. The tenderers or their accredited agents will be present at the time of opening of the tender.
2.10 Negligence on the part of tenderer in preparing the tender confers no right to withdraw the tender after it has been opened.
2.11 The specification, conditions, schedules drawing of the tender constitute an integral part of the tender.
2.12 All tenders in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain overwriting in figures or words or corrections no initialed and dated will be rejected.
2.13 In the place of substantial now conformity with the terms and conditions in the tender documents as a whole or if is contains any inadmissible reservations seen or otherwise, in contravention to the spirit and letter of the tender documents, such tenders shall be summarily rejected.
2.14 The tenderer whose tender is accepted (hereinafter called the supplier/contractor) will be required to furnish security of 5% of the contracted value (F.O.R. site) for the due fulfillment of his contract in the form of a Demand Draft/Bank Guarantee of a nationalized bank or any Cooperative bank in Raniwara drawn in favour of Jalore-Sirohi Zila Dugdh Utpadak Sahakari Sangh Limited, Raniwara is to be submitted within a period of 15 days from the date of placement of Purchase Order. The EMD amount shall be adjusted in the aforesaid security.