AGENDA OF THE REGULAR MEETING OF ASSOCIATED STUDENTS OF THE UNIVERSITY OF ARIZONA SOUTH (ASUAS)
TO BE HELD ON THURSDAY, OCTOBER 12, 2017 FROM 6:00PM TO 8:00PM
LEARNING RESOURCE CENTER, ROOM SB138 & ITV
1140 N. COLOMBO AVE, SIERRA VISTA, ARIZONA
Clinton Lee called the meeting called to order a 6:17pm.
ROLL CALL
Clinton Lee-President ̴ Present
Jacob Buntin-Executive Vice President ~ Present via Life-size
Sharon Christie-Administrative Vice President ~ Present
Open-Treasurer ~ NA
Steve Norman-Administrative Assistant ~ Present via Life-size
Rebecca Pickett-Advisor ̴ Present
Ryan Straight-Faculty Fellow ̴ Present via Life-size
GENERAL BUSINESS
1. Approval of meeting minutes from meeting held on September 12th.
2. Incorporate Gamma Beta Phi into monthly meetings. Steve will contact Geff at GBP to accept invitation.
3. Introductions by ASUAS staff to Ryan and Ryan to staff.
OLD BUSINESS
1. Dining under the stars recap from Clinton
•Successful event with ASUAS represented
CURRENT BUSINESS
1. Rebranding meeting
• Clinton gave an update on the photo shoot and rebranding
2. Deans Brunch
•Clinton gave specific dates of the event. November 30, 11am to 2:30pm
• Topics should be discussed prior to the event
-name of the college, search for the new dean, website changes were discussed. - Who is attending? Who is invited? Specific administrators will ask two students to attend.
•Steve will reach out to GBP to solidify date and time by Friday October 13.
•Clinton will reach out to Deans’ administrative assistant to confirm date and time
•Sharon will meet with Joe to support the funding of food and decorations
•Sharon will submit emails for the date of the event and put on the calendar.
•Becky noted who we want to send invitations to? Administrators?
- Clinton will reach out to Dr. Denno and student services coordinators in Sierra Vista, Sharon will contact Douglas SSC, Jake will coordinate with Marla on the veterans. Steve will reach out to Dr. Citera and the SSC from Pinal and Santa Cruz locations. Becky will email those names to Steve. Contacts to be completed within 72 hours of meeting.
•Ryan commented to ask faculty for student invitations on their behalf as well.
•Clinton and Jake will coordinate room set-up with decorations and food location in the area.
•Steve and Sharon will coordinate on food and drink responsibilities.
3. Marketing Photo Shoot
•Clinton gave a recap on the event, including GBP involvement.
4. GBP Clean-up day
• Event is rescheduled for October 21, 2017. 8am to 10am
• Meet at UAS location and head over to area together.
5. Veterans Day event update
• No new updates to share, Jake is attending the event.
NEW BUSINESS
1. Administrative Vice-President position- open position.
• Candidate would be better suited if they were in the SV area.
•Becky will email SSC’s and advisors for potential candidates.
OPEN DISCUSSION
1. Clinton brought up the relocation of ASUAS/GBP offices.
• What ideas do we have for the new location? Meeting space, student space, storage, etc.
• Jake and Steve commented on dual room services for both groups.
•Clinton stated that students need a location to study, and current space does not allow for that when events are happening. Ryan gave Clinton the contact of Chris Johnson for space planning purposes to maximize the room function.
•November 9th is the day to be relocated to new location. Jake to help with packing up next week. Steve will assist on weekend prior to assist with moving boxes. Sharon and Clinton will meet at the office on Tuesday October 17th to plan the exit strategy. Clinton will email Ryan as a reminder since Ryan will be in town that day.
2. SEAC meeting update
•No new updates
3. Update from Jake
• Polo shirts are complete. Sarah to take to SV for Clinton and Sharon.
• Jake is meeting with Clara on Monday, possibly in person, to discuss veteran’s event.
• Jake reached out to IEEE, their needs are limited at this point, but will contact Jake once the new president is elected for concerns.
• Family Day- October 14th. Meeting outside Student Union at 2pm. Becky and Ryan to attend with Jake.
• Student conversations with Jake- students don’t see the need for TCE surveys as well as benefits of time to discuss. Students felt that it may retaliatory. Ryan explained the process in detail so we may inform students of the process. Clinton asked for a meeting to discuss the students concerns as well as the changes from Jake’s notes with students.
4. Update from Sharon
• Curtains for office are complete, ink for printer needs to be purchased, and Sharon is working on the p-card test.
•Clinton asked Jake and Steve to pick up mugs in the office to distribute to students in the Tucson area, as we have meetings at school.
5. Update from Steve
•Clinton asked Steve for input on balancing and reducing the workload for all members.
• Steve’s comments- do more on more impactful events and not try to be everything to everyone. Be selective but supportive.
• Website update- Bio’s are complete. Sharon and Clinton have pictures up, Steve and Jake need to reach out to media tech at Tech Park for completion of pictures to website. Deadline of next Friday for completion.
• Email to all members to give availability for meetings day by October 19th.
6. Update from Becky
• Festival of Trees. Continue on with support.
•Becky asked if we wanted our own D2L site for ASUAS. Possible link to the newsletter as future application.
•Name tag update. Steve and Jake to verify at Tech Park.
7. Update from Ryan
• Ryan discussed an “Adobe” day in SV. Open to dates now, ASUAS to be involved.
• Ryan presented a new tool for meetings called slack.
NEXT MEETING DATE AND TIME
November 9th, 2017 from 6:00PM TO 8:00PM > tentative based on availability
ADJOURNMENT
Clinton Lee adjourned meeting at 8:05pm, Sharon Christie seconded