Wedding Photography Contract
This agreement is made and entered into between:
Bride's Names:______
Groom's Names:______
(Hereinafter collectively referred to as "the Client" and who shall be jointly and severally responsible)
AND
Tabatha R. Hollenbeck
6153 Old Beattie Road
Lockport, New York 14094
716-534-0595
(Hereinafter referred to as "the Photographer")
1. The Client hereby engages the Photographer to cover the marriage of the Client on the ______day of ______20___ for a fee of $______inclusive of all taxes.
2. The scope of the photography coverage is detailed in the Wedding Photography Checklist which is annexed hereto and forms part of this Wedding Photography Contract.
3. The Client agrees to pay the Photographer's fee on the following terms:
3.1 A non-refundable Reservation Deposit of (10%)$______upon signing of this agreement and the balance of $______30 days before the _____ day of ______20____.
3.2 Additional charges for extra photography time on the wedding day shall be charged at $ 100.00 per hour, and shall become payable within 14 days of presentation of an invoice by the Photographer.Initials:______
3.3 Additional costs that may incur due to travel, lodging and other reasonable costs necessary to the performance of service shall be reimbursed by the client.
4. The Client agrees that the Reservation Deposit is non-transferable and NON-REFUNDABLE in the event of cancellation by the Clientor changes in date of service. Initials:______
5. The Client agrees that this Agreement shall be deemed canceled if all monies are not paid on time as stipulated above and the Photographer shall have no further obligations to the Client.Initials:______
6. The Photographer shall retain Copyright to all the material produced by the Photographer and this right shall accrue to the benefit of his/her successors, legal representatives and assigns. Materials produces may be used for public display without client consent.
6.1. Digital images used for public display on websites such as but not limited to Facebook, MySpace, Twitter,Instagram, Tumbler, etc. must be watermarked. Watermark will be provided by photography and MUST NOT be cropped or altered in anyway.
6.2. Photographs are not permitted for alteration after transferred to client.
6.3. The Photographer shall not be liable for any claims whatsoever resulting from alterations made to the material by the Client. The Photographer grants the Client the right to make unlimited number and format of copies of the photographs in any medium for personal use and the Photographer shall issue a written Photo Copyright Release to third parties to authorize such reprints. The Client shall obtain written permission from the Photographer prior to selling or publishing any of the material for financial gain.
Initials:______
8. The Client grants the Photographer and his/her successors, legal representatives and assigns the irrevocable and unrestricted right to use and alter the material for commercial, promotional, marketing, competition, social media or other purposes without compensation and hereby release and shall hold harmless the Photographer and his/her successors, legal representatives and assigns from all claims or liability resulting from or associated with the use of the material.Initials:______
9. It is the Client's responsibility to obtain permission for entry to locations and photography at all applicable locations and to advise the Photographer of any restrictions or policies in place at all applicable locations.
10. No outside photographer or photography company shall be hired unless approved by Hollenbeck’s Photography. All efforts are for the purpose of maintaining the best service and expectations for the client. If client does not comply the contract becomes null and void. Initials:______
11. The Photographer shall not be held responsible for any photographs requested but not provided resulting from the late arrival/absence of the wedding parties or lack of performance as appointed by the Client. It is also a duty of the Client and Party to keep guest photographers from hampering the Photographer during the designated official photography sessions.
11.1 Client must advise guest of absolutely no use of flash photography. Party who obstructs the image capturing process may result in undesired results, as the photographer and Hollenbeck’s Photography will not be responsible for any undesired results due to obstructions. Initials:______
12. If the Photographer has reason for not performing under this Wedding Photography Contract, the following provisions shall apply:
12.1 If the Photographer cannot attend to his duties for medical reasons or other emergency, all effort shall be made by him/her to engage a competent replacement photographer at no extra cost to the Client. If the Photographer cannot source a replacement photographer or the Client is not satisfied with the proposed replacement, all monies paid by the Client (excluding the Reservation Deposit) shall be refunded in full and the Photographer's liability shall be limited to this refund.
12.2 If the Photographer resigns this assignment for reasons such as changes made by the Client to the venue, dates or time, non-payment of fees or non-performance by the Client, all monies paid shall be deemed NON-REFUNDABLE. Initials:______
12.3 The Photographer undertakes to use the utmost care and reliable equipment throughout the capturing, backup, processing and transportation of the material. If however, the material is lost, stolen or damaged for any reason, due to carelessness of party, client will assume all responsibility to reimburse the photographer for the equipment that was lost, stolen and/or damaged. Initials:______
13. This Wedding Photography Contract and the Wedding Photography Checklist constitute the entire agreement between the parties and no changes or variations shall be valid unless done in writing and signed be all parties. In the absence of one party contract may be signed, signee accepts all responsibility and declares by signature that he/she has the right to contract such services.
Client's Signatures:
Signed by the Bride on this _____day of ______20____
Signature: ______
Signed by the Groom on this _____day of ______20____
Signature: ______
Photographer's Signature:
Signed on this _____day of ______20____
Signature: ______