PEPIN COUNTY DEPARTMENT OF HUMAN SERVICES
BOARD MEETING MINUTES
August 24, 2015
HUMAN SERVICES BUSINESS
Dwight Jelle, Chairperson, called the meeting to order at 4:00 p.m. The meeting had been properly noticed under Section 19.84 of the Wisconsin Statutes and complies with ss 19.81 – 19.90 Wisconsin Stats., Open Meeting Law.
Establish Quorum: Present: Betty Bergmark, Dwight Jelle, Donna Juleff, Dorothy Peters, Joan Plumer, Dorothy Thompson
Absent: Bill Ingram
Others Present: Paula Winter, Julie Dodd, Cammi Catt-DeWyre, Christopher Chouinard, Gerald M. Bauer (present at 4:28 p.m.), Sue Hoch, Recording Secretary
Approval of Agenda: Agenda was approved.
Public Comments on Agenda Items: None
Approve Minutes of the Previous Meeting – June 22, 2015: Motion by Dorothy Thompson, seconded by Joan Plumer to approve the minutes. The motion carried by voice vote.
Staff Presentation by Birth to To 3 Teacher/Coordinator – Julie Dodd: Julie Dodd, Birth to Three Teacher/Coordinator gave an overview of her job duties with Buffalo and Pepin County. She provided the Board with a pamphlet explaining her services. Currently, Julie is working with 6 cases in Pepin and 11 cases in Buffalo County. Julie stated that the largest area of referrals is for speech and language delays. Donna Juleff commended Julie on the great services she provides as she has received positive feedback from consumers.
Request for Economic Support Worker Position 01-01-2016: Paula Winter received a request from the Western Region Economic Assistance (WREA) Consortium to fill a vacant Economic Support Specialist in Pepin County. Paula provided a draft resolution that stated the position would be fully funded by WREA Consortium. Motion by Dorothy Thompson, seconded by Betty Bergmark to recommend to the Personnel Committee for their approval. Motion carried by a voice vote.
Public Hearing for Human Services 2016 Budget: Motion by Dwight Jelle, seconded by Dorothy Thompson to open the Public Hearing at 4:30 p.m. to receive feedback from the public regarding the 2016 Human Service Budget. Motion carried by a voice vote. Dwight Jelle asked for comments from the public. Gerald M. Bauer was in attendance, however, he was there to listen and he had no comments. Due to no other public present, Dorothy Thompson made a motion, seconded by Betty Bergmark to close the Public Hearing. Motion carried by a voice vote.
Highlights for the 2016 Human Services Budget: Paula Winter shared a draft list of items that may be included in the 2016 Human Services Budget. Some of the items were:
· Purchase of a meal site sanitizer
· Increase in rent, garbage and snow removal at the Durand Meal Site
· Pepin Meal Site back to five days per week
· Fill a vacant Economic Support Worker position
· Hire a Supervisor/Manager for the Regional Access Program for Child Protection
· Contract with Chippewa County to add supervision for the mental health and substance abuse program
· Set up a non-lapsing account for the purchase of vans/buses in the future
· Possible equipment requests: 3 desks, 3 desk chairs, laptop/tablet, conference room chairs, folding tables, 2 computers and partitions for larger rooms
Approval of Policy and Procedure F-103 DHS Payment Source: Paula Winter reviewed the new policy and procedure that will set guidelines for the use of the county credit and debit cards and checking account. Motion by Betty Bergmark, seconded by Dorothy Peters to approve Policy and Procedure F-103 DHS Payment Source as presented. Motion carried by a voice vote.
Human Services Financial Report: Chris Chouinard reviewed the Financial Report for July 31, 2015. Chris informed the Board that there was a placement in July; therefore, the projected Out-of-Home Placement budget shows a surplus of $44,345.00.
Vouchers for Human Services: Motion by Joan Plumer, seconded by Dorothy Peters to approve vouchers #15-08001 through #15-08004, #15-08006 and #15-08007, #15-08009 through #15-08026, #15-08028 through #15-08038, plus eWisacwis batch and a online payment to Neopost for a total amount of $27,597.48. Motion carried by a voice vote.
Conference Requests: Paula Winter requested approval for the following Conferences:
1. Michelle Marking to attend the Juvenile Justice Intake Training on October 26, 2015, October 27, 2015, and October 28, 2015 in Brookfield, Wisconsin.
2. Ann Bates to attend the Substance Abuse Prevention Skills Training on September 22, 2015, September 23, 2015, September 24, 2015 and September 25, 2015 in Marshfield, Wisconsin.
3. Paula Winter to attend the WRWWC Servant Leadership National Conference on November 9, 2015, November 10, 2015 and November 11, 2015 in Orlando, Florida. All expenses are paid for by the WRRWC grant funds. Due to Paula’s conference being out of state, she will need to forward her request to the Finance Committee for their approval.
Motion by Dorothy Thompson, seconded by Betty Bergmark to approve the above training/conference requests as presented. Motion carried by a voice vote.
Human Services Monthly Updates: Paula Winter and Cammi Catt-DeWyre provided the Board with their reports. These reports are on file in the Human Services Department and can be reviewed during regular business hours.
Committee Reports: None
Set Next Meeting Date and Time:
Next Board Meeting: Monday, September 28, 2015 at 4:00 pm in the County Board Room of the Government Center
Next Finance Meeting: Monday, September 28, 2015 at 3:45 p.m. in the County Board Room of the Government Center (Finance members are Donna Juleff and Dwight Jelle)
Future Agenda Items: Approval of the 2016 Human Services Budget
Public Comments on Issues Other Than Agenda Items: None
Closed Session: Motion by Dorothy Thompson, seconded by Betty Bergmark to go into Closed Session per Wisconsin State Statutes Section 19.85 (1) (c) for considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – Annual/Probationary Staff Performance Evaluation. Roll Call Vote: Dorothy Thompson - Yes; Betty Bergmark – Yes; Bill Ingram – Absent; Donna Juleff – Yes; Dorothy Peters – Yes; Joan Plumer – Yes; Dwight Jelle – Yes. Motion carried.
Reconvene to Open Session: Motion by Donna Juleff, seconded by Joan Plumer to reconvene to Open Session. Roll Call Vote: Betty Bergmark – Yes; Bill Ingram – Absent; Donna Juleff – Yes; Dorothy Peters – Yes; Joan Plumer – Yes; Dorothy Thompson – Yes; Dwight Jelle – Yes. Motion carried.
Action from Closed Session: Motion by Dorothy Peters, seconded by Dorothy Thompson to retain Katie Jesse as a regular, permanent status employee. Motion carried by a voice vote.
Motion by Donna Juleff, seconded by Dorothy Thompson to adjourn the meeting. Motion carried by a voice vote.
Adjournment was at 5:50 p.m.
Submitted by Sue Hoch, Program Assistant