Contract: ES 02 – 2016/17
SCOPE OF WORK
Description of the goods
1. SCOPE
Panel of service providers for the repair and maintenance of roller shutter doors at the following Emergency Services Stations as and when required for a period of three (3) years.
Note: The contract will be adjudicated and awarded as a whole. This bid makes provision for a panel of three service providers to be appointed for the repair and maintenance of roller shutter doors at the Emergency Services Department for a three-year period as and when required.
EMERGENCY SERVICES STATION / STREET ADDRESS / NO OF DOORSAtteridgeville / 220 Marivate Street, Saulsville / 6
Central / 449 Bosman Street, Central Pretoria / 14
Centurion / 254 Basden Avenue, Centurion / 20
Erasmuskloof / 487 Tsitsa Street, Erasmuskloof / 10
Garankuwa / 6338 A20745 Street, Garankuwa Industrial / 9
Hatfield / 979 Park Street, Hatfield / 6
Hazelwood / 33 Pinaster Street, Hazelwood / 8
Innesdale / 666 Ben Swart Street, Rietfontein / 8
Jabulani / Soutpan Road, Soshanguve / 6
Mabopane / Stand 1001, Central Business District, Mabopane / 6
Philip Nel Park / 723 Morkel Street, Philip Nel Park / 11
Pieter Delport Centre / 133 Beckett Street, Arcadia / 2
Rosslyn / 6977 Piet Rautenbach Street, Rosslyn / 8
Silverton / 217 Pretoria Street, Silverton / 6
Temba / Street 1, Stands 9 and 10, Babelegi / 9
Wonderboom / 362 Borage Avenue, Wonderboom / 6
Rayton / C/O Oakley & Montrose Streets, Rayton / 5
Mamelodi / CnrTsamaya/ Serapeng Avenue, (100 Serapeng Avenue, Mamelodi) / 10
Heuweloord / 9 Wildeperske Avenue, Heuweloord / 6
2. PROCUREMENT STRATEGY
· The successful tenderer shall be responsible for the repair and maintenance of roller shutter doors at various Emergency Services Stations within the boundaries of the City of Tshwane.
· The number of doors in the different emergency stations is only an indication of the overall number and is merely meant to serve as guideline.
· The City of Tshwane reserves the right to increase or decrease the number of doors to be repaired.
· Failing to comply with the specifications will result in your tender being disqualified for Item 1 (Service of roller shutter doors) and Item 2 (Repair and maintenance of roller shutter doors)
3. PRE-QUALIFICATION
EVALUATION CRITERIA
The bid will be evaluated in three stages –
first stage
Administrative evaluation,
second stage
Functionality will be assessed
Third Stage
90 point for Price
10 Points for BBBEE as prescribed in the Preferential Procurement Regulation 2011.
The following criteria and weights will be applied when bids are assessed for functionality:
SCORECARD FOR FUNCTIONALITY
CRITERIA / SUB-CRITERIA / SCALE / WEIGHT / HIGH POSSIBLE SCOREBidder's previous performance and experience in similar work.
Bidder’s to provide not less than two testimonials which includes references. / 3 years and more
2 years but less than 3 years
1 but less than 2 years / 5
3
2 / 7 / 35
Local Economic participation
(The bidder must have an office within the boundaries of the CoT)
Bidders shall submit their rates and taxes as prove. The rates and taxes submitted by bidders should be in the name of the company or the name of the director(s). Lease agreement can also be attached if there are no rates and taxes. / In Tshwane
Outside Tshwane / 5
4 / 5 / 25
Certificate of competency for scaffold inspection and safety in accordance with SANS 10085/2014.
Certificate of competency for scaffold erecting in accordance with SANS 10085/2014.
ECA- Electrical Contractors Association.
Valid proof of compliance and certification to be provided. / Valid proof of compliance and certification provided
No Valid proof of compliance and certification provided / 4
0 / 10 / 40
HIGHEST POSSIBLE SCORE / 100
Bids that do not achieve a minimum score of 65 (out of 100) for functionality will not be evaluated further and will not pass to STAGE 3 of the Bid Evaluation Criteria.
4. Service and guarantee
Service:
Tenderers (Supplier/Repair Agent and Equipment Supplier/Repair Agent) shall guarantee to undertake to carry a local stock range of essential spares and subsidiary equipment for the duration of the quotation. A written statement to this effect is required.
Tenderers will have to include cost for the servicing of equipment which will include labour costs and a call out fee to be priced where applicable in the price schedule. The call out fee shall be calculated within the borders of the CoT. The turnaround time for the servicing of equipment shall be less than 48 hours after the issuing of a purchase order. Routine services will be done on a scheduled basis.
Guarantee:
All equipment/spares to be supplied shall have a guarantee period of not less than 12 months. The guarantee will only be valid if doors are serviced once per annum.
5. Applicable national and international standards
The equipment on offer shall meet the latest addition of the following standards where applicable:· The Occupational Health and Safety Act, 1993 (Act 85 of 1993)
· Certificate of competency for scaffold inspection and safety in accordance with SANS 10085/2014.
· Certificate of competency for scaffold erecting in accordance with SANS 10085/2014.
· ECA - Electrical Contractors Association
6. SPECIFICATION
The following will be required of the successful contractor:
· To keep detail of all repair work of components concerned.
· To avail all relevant technical information prior to commencing with any work.
· To state the source and part numbers, from where the Original Equipment Manufacturers (OEM) spares are bought and make available the prevailing OEM spare parts lists.
TESTS AND CERTIFICATION
The contractor shall be responsible to keep all technical information on his premises and the Municipality’s representative shall have access to these records at any time during the contract period.
The contractor shall be required to keep a copy of all test reports on his premises and the Municipality’s representative shall have access to these records at any time during the contract period.
SPECIFIC REPAIR REQUIREMENTS AND CONDITIONS
Quality
The quality of workmanship, material applied, preparation and final finish shall be in accordance with the industry standard. All repairs must be done in accordance with OEM specifications.
Turn-around time
The contractor must adhere to a minimum turn-around time of 24 hours on emergency call-outs. The contractor must be available for breakdowns as and when required on a 24/7 basis.
The successful contractor must be informed in writing of any non-compliance. The contract will be terminated after the third incident of non-compliance.
Equipment
The successful contractor will be required to supply his/her own equipment, which should include, but is not limited, to the following:
· Scaffolding
· Transport to and from sites
· Proper testing equipment including all digital testers
· Necessary tools for the strip and assembly of slats, guides, shafts
· Spring tensioners
Occupational Health and Safety
Prospective bidders must attach an Occupational Health and Safety Plan to this tender. Successful bidders must comply with all stipulations of the Occupational Health and Safety Act, 1993 (Act 85 of 1993).
Experience and competency
Bidders are required to demonstrate in their bids previous experience in supplying similar services as required in this bid.
NORMATIVE REFERENCES
The tenderer must submit proof of the following membership and accreditation:
· ECA- Electrical Contractors Association
· Unemployment Insurance Act, 1996
· Certificate of competency for scaffold erecting in accordance with SANS 10085/2014.
· Certificate of competency for scaffold inspection and safety in accordance with SANS 10085/2014.
COMPONENT PRICES
The labour component includes actions such as collection, delivery, testing, commissioning and/or any other action required to effect the required task instruction and where these times are applicable no other charges shall be raised by the Contractor
When tendering for routine services the tenderer shall include all the compulsory tasks as listed in “ROUTINE ANNUAL SCHEDULED SERVICES” below. Detail cost/labour breakdowns shall be furnished with the tender in every aspect.
ITEM 1: ROUTINE ANNUAL SCHEDULED SERVICES
The following will be required during routine services, amongst others and where applicable, to be done upon notification for which an official order will be placed:
· Reset and adjust end plates
· Secure to guides
· Reset runners
· Adjust crown wheel and pinion
· Adjust chain drive
· Reset gearbox pinions
· Secure to dust covers
· Reset castings and anchors
· Clean and lubrication to all working parts
· Reset and lock limit switches on up and down operation
· Remove and replace grease on guides
· Adjust spring tension
ITEM 2: REPAIR AND MAINTENANCE OF ROLLER SHUTTER DOORS
This item will include the repair of the following components of roller shutter doors:
· End plates
Repair and adjust end plates
Replace when badly damaged
· Canopy covers
Reset and repair canopy cover
Replace canopy cover
· Shaft assembly (unit including end plates, gear wheels and tension spring)
Replace shaft assembly with series 2008/8 solid slat (closed shaft internally sprung)
Reset shaft assembly
· Gear wheels
Repair gear wheels
Replace gear wheel
· Chain wheels
Repair chain wheels
Replace chain wheels
· Chains
Repair chains
Replace chains
· Electric motor
Reset electric door motors including remote operation
Replace electric door motor. Replacement motor must have:
o For doors bigger than 20m³ - HL800 3 phase motor – minimum 360 kg capacity – minimum 550 Watt.
o For doors smaller than 20m³ - HL600 220v single phase motor – maximum 360 kg capacity – minimum 370 Watt.
o Built-in emergency braking system in case of power failure
o Built-in limit switch to ensure accurate height adjustment on doors
o Built-in chain system to ensure opening of doors in case of power failure. When the chain is used the emergency brake shall be automatically released.
· Tension spring
Set tension spring
Repair tension spring
· Curtain slats
Repair curtain slats
· T-Bars
Repair T-bars
Replace T-Bar
· Locking device
Repair locking device
Replace locking device
· Limit switches
Set limit switch
Replace limit switch
· Guide channel
Repair guide channel
Replace guide channel
· Automated doors
Replace complete door with electrically operated aluminium perforated “eyeball” type roller shutter door complete with a VX 2005 post office red epoxy powder coated finish. Door must have an aluminium bottom rail with rubber weather seal and end locked curtain. Doors must have 0,8mm solid slats - 75 mm interlocking with nylon end locks. See through slats must be 1,0 mm perforated see through with nylon end locks.
· Control panels
o Repair control panel
o Replace control panel with small and compact mounted high security key switch with push buttons on pillar next to bay door on the inside of the machine room. Control push buttons must make provision for an up, down and stop function.
· IR beam (sensor) with control panel compatible with electrical system
Repair sensor
Replace sensor
· Contactor 3 phase MCE D1210 or 1 phase MCE D1210
Repair contactor
Replace contactor
· Internal PC board CP91
Repair PC board
Replace PC board
· Powder coating per m² to match existing colour of specific door
· Trunking
Supply and install/replace PVC trunking 40 mm x 25 mm or 25 mm x 16 mm
· Electrical wiring
Supply and install
3 Core Surfix cable1,5 mm per meter
3 Core Surfix cable 2,5 mm per meter
· Multicore cable
Supply, install 1,5 mm x 7 core flexible cable
· Weather strip
Supply, replace, repair aluminium and rubber weather strip
FUTHER INFORMATION
PRICING DATA
CONTENTS
2.1 PRICING INSTRUCTIONS 18
2.2 PRICE SCHEDULE 20
17
PRICING INSTRUCTIONS
1. General
1.1 This section provides the tenderer with guidelines and requirements with regard to the completion of the Price Schedule. The Schedule has to be completed in black ink and the tenderer is referred to the Tender Specifications in regard to the correction of errors.
1.2 The Price Schedule shall be read with all the documents which form part of this Contract.
1.3 The following words shall have the meanings hereby assigned to them:
Unit: The unit of measurement for each item of work in terms of the Specifications and the Project Specifications.
Quantity: The number of units of work for each item.
Rate: The payment per unit of work at which the tenderer tenders to do the work.
Amount: The product of the quantity and the rate tendered for an item.
Lump sum: An amount tendered for an item, the extent of which is described in the Price Schedule, the Specification and the Scope of Work, but the quantity of work of which is not measured in any units.
2. Units of Measurements
The units of measurement described in the Price Schedule are metric units.
Abbreviations used in the specification are as follows:
mm = millimetre h = hour
m = metre kg = kilogram
km = kilometre t = ton (1000kg)
m2 = square metre no. = number
m2.pass = square metre pass sum = lump sum
ha = hectare MN = meganewton
m3 = cubic metre MN.m = meganewton-metre
m3.km = cubic metre-kilometre PC sum = Prime Cost sum
l = litre Prov sum= Provisional sum
kl = kilolitre % = Per cent
MPa = megaspascal kW = kilowatt
3. Rates
This price list has columns for quantity, rate and price for the goods. Entries in these columns are made as follows:
3.1. If the Supplier is to be paid an amount for the goods which is a fixed price for an item or a fixed price for each of a series of items, the tendering supplier enters the amount in the price column only, the other two columns being left blank.
3.2. If the Supplier is to be paid an amount for the goods which is the unit rate for each item multiplied by the quantity of the item supplied, (i.e. a ‘Price Schedule’ arrangement) - the tendering supplier enters the rate which is then multiplied by the quantity (which has been entered either by him or by the Purchaser) to produce the price which is also entered.
3.3. If the Supplier is to be paid an amount for an item of the goods which is the rate multiplied by the quantity supplied -whatever that quantity turns out to be (i.e. a ‘schedule of rates’ arrangement) - the tendering supplier enters the rate only, the other two columns being left blank. The tendering supplier’s offer cannot include a total of the prices which covers all the items which the Supplier has to supply if any of the supply is dealt with using items with a rate only.