Information, Communication and Technology Committee

Minutes May 6, 2011

5

*Voting/Alternate membership:

Administrators (2) / Faculty (3) / Classified (3) / Student (2)
*S. Guarino, Chair / P / * D. Jenkins / P / M. Dumas / A / Amy Bowen / P
P. James-Hanz / A / * C. Nance / P / *F. Madore / A / William Albert / P
* G. Reams / A / A.Uckert / A
*A. Sanchez, Chair / P
S. Cason / P / *Voting Member
J. Bennett / P / P= Present
M. Castellanos / A / C= Via CCC-Confer
N. Abbondanza / A / A=Absent
A. Randhawa / A
M. Reyes / P
ITEM / DISCUSSION/COMMENTS
Opening of Meeting
Susan Guarino / Call to order:
  • Approval of Minutes for March 25, 2011– 1-Milt/2-Justin/approved
  • Additions to the agenda -
  • RDS, Network Integration of ITS – Milt
  • Student Representative Plans for next year – Amy,William
  • Welcome and Organizational Items
Susan welcomed Brian Orlauski to the meeting. Brian has been appointed as the new Interim Dean of Information Technology as of July 1, 2011 and will be replacing Susan as the Chair of this Committee.
Disruption and Blackboard Efficiency:
Standing Reports /
  • April 21 – 22, 2011 – Planned Power Outage. Justin reported all systems were shut down on April 21stat 9pm and brought back up on April 22nd at 1:15pm. During this time Patching of the Servers was performed. All Servers were not patched successfully. Will be scheduling this at a later date. Susan moves to approve this disruption as resolved. Approved – Stephanie/Second – Justin. ICTC filed complete.
  • April 21, 2011 – Blackberry Services – Justin reported during system patching Blackberry Services did not restore. On Mon. April 25th services were turned back on at 9:30am and all email messages were released. Susan moves to approve this disruption as resolved. ICTC filed complete.
  • April 25, 2011 – Email System – Justin reported services went down on the X Drive for Faculty and Temporary Users on Sat. April 23rd at 3am. Exchange1 was rebooted Mon. April 25th at 9:30am and all mail was successfully delivered. Susan moves to approve this disruption as resolved. ICTC filed complete.
  • April 26, 2011 – Firewall – Justin reported during work on the Firewall for one of our new services. This caused disruption at approx. 12pm in external network connectivity for internet services. At 12:48pm the network connectivity issues were resolved. Susan moves to approve this disruption as resolved. Justin to file report in TrackIt and forward to Staci. ICTC filed complete.
  • May 2, 2011 – SPAM Attack – Justin reported at 10am users reported receiving email asking to unlock their acct. One user responded around 1pm which resulted in approx. 700,000 messages being sent out from Belgium. Were able to shut down the messages around 3:20pm. Susan sent out an email reminding everyone not to respond to such emails asking for system access. Susan suggests this issue should be a presentation at Faculty Orientation and/or make video to show to users. Justin to file report in TrackIt and forward to Staci. ICTC filed complete. Bring this issue back in fall for follow up on education to users.

GIS Award
Dean Guarino /
  • Susan recognizes Dr. Cindy Nance on receiving an Excellence in Education Award from California Geographic Information Association on March 31, 2011. This award recognizes the Educational Institution that displays extraordinary approach, contribution, development or commitment to GIS Education in Calif. The ICTC Committee recognizes this commendation that Dr. Nance has brought to our college. Susan moves to approve. Approved – Stephanie/Second – Justin.

Technology Master Plan
Dean Guarino /
  • Susan gave an overview of the complete draft of the TMP which is on the ICTC website. Accepting input throughout summer. Susan taking Presentation to College Council on May 9th and hoping to have document ready for final adoption in early Fall. This Presentation is on ‘P’ Drive under ICTC Tech Plan. The ICTC Committee recognizes this is a full and complete final draft with minor changes to be made. Susan moves to approve. The committee is all in favor of this motion to approve.

Web Page Guidelines
Stephanie /
  • Stephanie Cason led a second read and review of the revised web page guidelines with good discussion. Susan strongly suggests consideration of making this an AP in the fall otherwise it is not enforceable and readily assessable. Justin recommends moving forward to an AP now/Second – Amelia. Committee all in favor, motion carried. We will have the First Read of this AP in the fall and a walk through.

2010/11 Year Review
Dean Guarino /
  • Susan shared that the Shared Governance Status Report of 2010/11 is on the ICTC Website for review. This report gives an overview of the status of our goals and challenges from the year. Any suggestions need to be made before May 9th when it goes to College Council.

RDS System
Milt Reyes /
  • Remote Desktop Services is a sub-committee of ETC. Milt reported a problem that in which accounts for students in Community Ed are not created in Blackboard. Brian suggests talking to Rhonda Dixon to find out what requirements are for students to have RDS capabilities. Milt to set up meeting next week with Pat, Andre, Milt, Brian, Rhonda, Nick, Fred, Justin to get ready for summer MSJCconnect.

ITS Integration
Milt Reyes /
  • ITS will be purchasing equipment first of the year to consolidate domains and looking for help from IT for project. RDS Committee having meeting on Wed. May 11th and Milt is asking for someone from IT to attend. Brian suggests to setup a working summit with attendees to include administrators.

Student Participation
Dean Guarino /
  • Susan thanks Amelia and William for their participation in the ICTC Committee. Amelia is not graduating yet and is looking at a job opportunity at Computer Science Corporation in Torrance. Amelia would love to participate again in the committee next year. William has another year at MSJC.

1 P:\Committees\Information, Communication and Technology (ICTC)\2010-2011\Agenda and Minutes\Minutes March 25, 2011.doc 11/2/2018

Information, Communication and Technology Committee

Minutes May 6, 2011

Port Security
Mark, Justin, Fred /
  • Justin makes a motion on the old action item stating that a plan of action has been taken to routinely check and mend any port security issues.

Review and Report on Action Items
Old/New /
  • Susan – SIRSI System – form sub task force for short term issues and long term plans
  • All – review Accreditation and MP on the / ICTC website
  • Stephanie, Susan – look into website fly outs

Next Meeting /
  • Meeting Adjourned
ICTC will be dark during the summer. Committee will resume in the fall.

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