Sample e-mail message announcing the Annual Copyright License to faculty, researchers and staff

Subject line: New Annual Copyright License—use and share content campus-wide

Good morning:

(Institution Name) now holds an Annual Copyright License from Copyright Clearance Center (CCC). This license enables everyone at (Institution name) to reproduce and distribute copyrighted content, in both print and digital form, across campus with the confidence that sharing is being done in compliance with copyright laws and (Institution name) guidelines.

This license provides faculty, librarians and research and administrative staff with comprehensive, institution-wide coverage for the reuse of text-based copyrighted content in both print and electronic formats for educational and research purposes.

Some common uses covered by the license include:

§  Coursepacks (print and electronic)

§  Classroom handouts

§  Library reserves (print and electronic)

§  Internal e-mail

§  Electronic course content (i.e., intranet and course management system postings)

§  Research collaboration

§  Administrative communications

Accessing and using the license is easy. Simply go to www.copyright.com/get-permissions/and enter the publication title of the work (e.g.: book, journal, newspaper), ISBN/ISSN or publisher of the title you wish to use. Under “Annual License – Academic” in the Display Options box you will see pre-selected permissions options. Click the Search button.

In the search results, the most frequently requested publications are displayed first. To view the coverage available for the permission types selected, click the “View selected permissions options” link. Under the Annual License Options tab you can confirm whether the title is covered by the license by a green check mark and the text, Covered by CCC Annual License – Academic. You are now free to use the content under the terms of the license.

In the event a publication is not covered under the license you can search for and obtain permissions using CCC’s Pay-Per-Use Services by clicking on the More Permissions Options link.

[Note: Edit the above based on your established process.]

For step-by-step instructions on how to verify coverage under the license, or if you have any questions about the license, please visit the library Website (insert library site URL) or contact (Institution contact).

Sincerely,

(Insert contact name and information)