Hooksett Youth Board Meeting Minutes
Meeting Date & Time: December 4, 2013 6:00 PM
Location: Cawley Middle School – Teacher’s Cafe, Hooksett, NH
Board Members: Bill, Sam, Judy, Alan, John, Jayson, Shannon, Val, Ray, Dave, Laurie, Don, Geno
Coaches: Scott LeBlanc, Scott Dudley, Patrick Gosselin, Mark Van Nort, Mark LeBlanc, Dave Dubois, Peter Casey, Scott Shimer, Erica McGlone, Tom O’Brian, Kevin Lamphere, Joel Hatin, Joseph Anctil, Brian Parker, Jay Randolph
Present: Bill, Sam, Alan, Don, Shannon, Proxy: Laurie, Val
Members:
Absent: John, Ray, Geno, Judy, Jayson, Dave
Quorum Present: YES
Proceedings:
· Call Meeting to Order – Motion to call meeting to order at 6:27pm by Sam 2nd Shannon
· Read Minutes from October meeting or motion to waive reading and pass around document for approval by initials
1. Motion to waive reading by Don 2nd by Alan. All in favor (7) Opposed (0)
President Report:
· Registrations
- Online/In Person – two dates – January 29th & February 15th
· Open - Winter/Spring: Website has been updated and open for registrations
· Flyer – has been approved by the SAU and is in process of being printed - to be distributed first week in January
· Banners – in process and are bigger and better! Alan will display at schools after they have been completed and he checks with the Principals
2. Winter
· Coaches -
· Beginner – Session starts Thursday January 2nd for (8) consecutive weeks at NH Sportsplex 6-7 pm. Have between 7 and 10 kids signed up
· Advanced/Practice/League – Practice starts Tuesday, January 7th CYAA - Games every Friday night starting January 10th - 17 kids through Four-Leaf
3. Spring
· Coaches
· Coaches Meeting Wednesday November 13.
4. HYAA – Next meeting December 9th
· HYAA purpose – they are attempting to define and document their purpose – logistics, authority, etc.
· Petersbrook – Mike Downer informed us that the earliest we would be able to use the fields would be 2016. The project is currently on hold due to financial issues. Questions have been raised as to the status of the monies HYAA contributed.
· Bell Ringing - Done
· Next meeting December 9th at Hooksett Library – 7:00 PM
Secretary’s Report:
· Nothing to report
Treasurer’s Report:
· Approved November 4, 2013 Checking Account Balance $11,433.28.
· Disbursements - $607.59
· Deposits - $341.40
· Current Checking account balance of $ 11,433.28 as 12/04/2013
· Outstanding Disbursements
1. NH Sportsplex - $1200.00
2. CYAA – Winter $892.50 , Spring $5695.00
3. Sportszone - $2880.00
4. Uniforms – $
· Outstanding Receipts
1. Candy Fundraiser – Not nailed down yet - Looking for (1) Final Statement and (2) Status of Candy Collections
· Motion to Approve December 4, 2013 Treasurers Checking Account Report/Statement showing balance of $11,239.69. Motion by Sam to approve 2nd by Alan. All in Favor (7) Opposed (0).
Vice President Report:
· NHYLA – November 21, 2013
1. North Shore Lacrosse - Mass Seacoast Middle School like Tomahawks
2. North/South - Game where we send reps from each of our levels and it takes place Memorial Day weekend in NH - to be held in Amherst this year
3. Rule Changes - A/B/C levels format eliminated - will know more in January
4. Cert 1 Coach Field Certification in March @ Exeter HS. Date TBD
5. Next NHYLA Meeting scheduled for December 19, 2013 at Moe Joes in Manchester.
· HYL Coaches Meeting – November 13, 2013 Cawley Middle School – 6:30 PM
1. Coaches gave input on which levels they wanted to coach
2. Reviewed certs - figured out who needed Cert 1
3. Discussed evaluation sheets
4. Next meeting will be in mid January
Field Manager’s Report
· Fields – Donati Football Field, Donati Lower Field, Town Hall Field, Petersbrook. Jayson not in attendance.
Equipment Manager’s Report
· Uniforms
1. We will not need to order girls' uniforms as there will not be a team
2. Alan is in process of ordering boys' uniforms (50) at an approximate cost of $1,500. Will confirm
· Equipment
1. Good for now - nothing new needed
Concession Manager’s Report:
· Not participating for the 2014
Fundraising Director’s Report:
· Team Picture Day – Judy to book the same company as last year.
- Candy – Judy is working on
· Book Drop – Booked by Sam
· Sponsors – Judy is working on
· Apparel – Would like to open for Christmas – Judy to look into
1. Judy found a great deal on green jackets and has placed the order. Cost is approximately $720
· Canning – at Market Basket – Judy to book. Also, Judy would like to meet with the coaches and team parents at the coaches’ meeting as a way to get more support for fundraising
· Applebee's – Dining to Donate - Judy to book
PR/Web Manager’s Report:
Ray was not at meeting and did not forward a report. Bill will speak to Ray to update web site with registration dates
· Update Web Site – Bill to contact Ray to update
1. Schedule
· Domain/Emails - not set up yet
Old Business:
· Parent Coaches Document - hold until next meeting when we have more board members in attendance
· Scholarship Document - hold until next meeting when we have more board members in attendance
· Talk about Survey Monkey - hold until next meeting when we have more board members in attendance
New Business:
· None
Meeting Adjourned:
· Next Meeting Wednesday January 8, 2014 – Cawley Middle School Teacher’s Lounge/Cafe - 6:00 pm
· Motion to adjourn by Shannon 2nd by Don. All in Favor (7) Opposed (0) - 7:55pm