Event Contract

Event Contract

Today’s Date: ______Event Date: ______Event Time: ______

Parents Name: ______Guest of Honor: ______

Address: ______Phone/Text: ______

Email: ______

Party package/theme chosen: ______

Number of Guest: ______Age Range: ______

Deposit Amount ______

Spa Party Treatments will begin promptly at the time indicated above. Please advise all guests that the party will begin promptly at the scheduled time. All activities are carefully planned and any child that arrives late may join the activity which is currently taking place. This is necessary to insure the least amount of disruption to the party. Understanding this policy is appreciated.

A party is not booked until a deposit is given to Spa Coordinator. Once you have paid the deposit, your party is officially booked. Please print out contract, read it, sign, and mail the contract to us before the date of the party, or give it to us on the day of the party, prior to starting the party. We also carry extra contracts with us in case you were not able to print it out, so you can read it again and fill out the contract while we are setting up, prior to starting the party.

The remaining balance will have to be paid on or before party date. If paid on the day of party, you must pay upon arrival.

Due to potential allergies of guest and hostess please refrain from having any animals in the area we are hosting the event.

**Please call or email the Wednesday before the party to confirm number of girls attending** or we will have to use the headcount provided at the time deposit was paid.

Payments:

Security Deposit &Gratuity: We request a minimum 40% deposit to hold your date and begin preparations for your party. Custom parties and larger groups with over 15 girls require a deposit of 50% of total cost. The deposit will be discussed with you prior to booking your party. Each party has its individual needstherefore; we will surely discuss it with you prior to booking you party. Deposit may be paid online by credit card or PayPal. Invoice balance must be paid by credit card or in cash, before or on the day of the party upon arrival; the deposit will be subtracted from your party total. 15% gratuity is not included and will be added to all party packages. Deposits are non-refundable.

Travel:

Party packages include roundtrip travel within a 20-mile radius from our office located in Grand Prairie, Texas. A fee of $.85 per mile is charged for travel beyond the 20-mile zone (round trip). Mileage is determined via our GPS. WHENEVER POSSIBLE WE TRAVEL BY FREEWAY AND TAKE THE SHORTEST POSSIBLE ROUTE. WE TAKE INTO CONSIDERATION IF THERE ARE ANY ACCIDENTS OR CLOSURES ALONG THE WAY THAT MAY CAUSE OUR STAFF TO TAKE A DIFFERENT ROUTE. IN ORDER TO NOT INCUR ADDITIONAL FEES WE TRY TO AVOID TOLL ROADS, IF WE NEED TO TAKE THAT ROUTE WE WILL AT NO ADDITIONAL COST TO YOU. We give you a quote when you sign up for your package but if there are any changes to our route due to accidents, road closures, etc., you are responsible for the additional miles.

Day of Party:

We will arrive up to one hour before the party is scheduled to set up everything for the party. Set up does require minimal use of your water and access to a minimum of two electrical outlets in the party area. Ideal party area should be an indoor open space equipped to accommodate one 6ft. folding table, one square card tables, two TV trays, and approx. 15 chairs. Please remove any furniture or items from the party space prior to staff arrival. WE ARE NOT RESPONSIBLE FOR ANY DAMAGE TO FURNITURE OR ITEMS THAT ARE NOT REMOVED FROM THE PARTY SPACE.

Reservations:

We prefer to book our events 1 to 3 months in advance. A minimum of 2 weeks is required. In the event your request is booked with less than 2 weeks’ notice, a $40.00 Rush fee will be applied. We book very quickly!! Please note only your deposit confirms and secures your party reservation. The balance is due the day of your event upon arrival of our staff.

Cancellations, Rescheduling & Refunds:

We make every effort to work with you when rescheduling occurs’, however, it is based on availability. We will gladly work with you on choosing an alternative date based on availability.We must receive a minimum of twoweeks’ notice to reschedule your party. We will gladly try to accommodate you to reschedule your party within 90 days from original party date. There will be a $40.00 charge for a date-change request by the client. Your original deposit will be applied towards the cost of the new scheduled party.

If you need to cancel your party for any reason we cannot refund your deposit, as preparations for your party begin immediately upon booking your slot. PLEASE BE ADVISED, WE DO NOT OFFER REFUNDS OR CREDITS FOR GUESTS WHO DO NOT SHOW UP ON THE DAY OF THE PARTY.

In cases of bad weather, serious illness or other unforeseen emergencies, Bella Chic Pampered Parties reserves the right to reschedule your party.

RSVP Confirmation:

You will need to confirm your final guest count with Bella Chic Pampered Parties the Wednesday before the party date. We will need to have the final count by Wednesday at 12PM. This will be the confirmation number Bella Chic will use to plan your party, and you will be charged accordingly. You cannot delete any guests from the final head count you give Wednesday, because our staff prepares everything for the number you have already given. If you do not contact us by Wednesday, then we will have to go by the original headcount that you provided us with when you booked the party.

Guest Attendance:

Our party package covers the Birthday Diva and her guests. We prepare our parties based on the final headcount given to us prior to the party. Some guests may not show up even if they RSVP. Please remember you will be charged for the final guest count you confirmed prior to the party, regardless if a child does not show up, because we use this head count to make preparations for your event.

We always request a final headcount by the Wednesday before your party date. We understand that sometimes you have more guests than you expected because not everyone does a good job of responding to your RSVP's. Parties over 8 guests will have a minimum additional cost of $15.00 per guest, depending on the party package you chose.Please note parties with 8 girls or more always require extra time and/or an extrastaff. To accommodate the extra staffing and/or timing adjustments, an additional $40 will be charged if you end up having more guests than you expected at your party. This charge will be in addition to the $15 per extra guest charge. We only take the right amount of robes, headbands, dresses, china for the tea party, etc. for the exact amount of girls that you give us as a final headcount. In the event you have extra guests, we make every effort to incorporate them into your party.

Liability:

Bella Chic Pampered Parties, its owners, affiliates, and employees assume no responsibility or liability for accidents that may occur while on your premises, or any premise that you rent or borrow for us to host your party. We assume no responsibility for allergies relating to clothing, cosmetics or food items; injuries to party guests; or property damage that occur before, during or after the party. As professional event planners, we can assure you we will provide a safe environment for you and your guests and will treat your home or chosen venue with great quality, care and respect. All liability will lie strictly with the client. You must inform each parent that we will be using natural skin care products that may contain yogurt, oatmeal, chocolate, and other natural products. You are responsible for making sure that each child has permission from the parent to use all of our products. If there is a child that must not come in contact with any of our dairy products, makeup, nail polish, etc., you as well as, the child’s parent are responsible in letting us know and ensuring that the child does not come in contact with said products.

Damage:

We understand accidents happen. However, the client will be held responsible for excessive damage sustained to costumes, equipment, and any property of Bella Chic Pampered Parties. These are some of the costs for the following items: $25 per robe, $5 per additional items (nail dryers, facial bowls, body forms, and any other props).

Food:

In order to not compromise our costumes, linens, equipment and other props; we ask that the food you share at your party follows the description below:

-Light colored drinks or clear such as Sprite or lemonade. No dark drinks such as cola or fruit punch are allowed.

-We accept finer foods such as sandwiches, but nothing containing dark colored jellies, tomato sauce, etc.

-No pizza is allowed whatsoever. (You are welcomed to serve pizza before the party starts or after completion of our spa services.)

-We reserve the right to refuse certain foods that may damage any of our costumes or property.

For purposes of maintaining the highest quality of our props, and costumes we kindly ask that any food and beverage that will be served to the children while in costume be approved beforehand. While we understand accidents happen, the client will be held responsible for excessive damage to Bella Chic’s property.

There will be a charge per item, for any excessive damage to our costumes, linens and/ or props.

Photos/Video:

We always encourage parents to take as many photos and recorded videos as possible. All photos or video taken by our company are the sole ownership of Bella Chic Pampered Parties and we may use them for promotional purposes on our website, print ads or publications. We always respect our client’s privacy and for this reason, your personal information will never be disclosed to third-parties.

Supervision:

It is the responsibility of the client, guest and/or guests' parents or guardians to supervise all children and activities relating to the entertainment. We ask that there be adult supervision at all times during the party to attend possible needs or any misbehavior of any child.

We ask that you keep the adult noise level to a minimum so the children do not get distracted. This allows children to hear the instruction of the party hostess.

We are here to ensure that your experience is a memorable one. We do request that if the children are not behaving parents step in to control the situation. We will strive to keep your party under control as this is our specialty!

Disclaimer: Bella Chic Pampered Parties are for entertainment purposes only. Additionally, the spa treatments are for entertainment purposes only and not performed by licensed professionals. If your guests have allergies to any of the materials and/or equipment that may be used please let us know in advance. Any and all liability relies with the client as Bella Chic Pampered Parties nor its staff will be responsible for any accidents, allergic reactions, or other types of injury resulting from the services provided.To the best of our knowledge and ability, we will do everything possible to ensure a safe, fun party experience for all guests.

We thank you for choosing Bella Chic Pampered Parties, for your Diva's Special Day!

We look forward to serving you!

By signing below, I acknowledge my acceptance and adherence to the Bella Chic Pampered Parties policies and procedures outlined in this contract as well as the policies page found on our website: .

Client Signature______Date______

Print this contract email it to or mail it together with the deposit to PO Box 541465 Grand Prairie, TX 75054. Payments by check must be written out to: Bella Chic Pampered Parties.

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