VIRGINIA ASSOCIATION OF SOIL AND WATER CONSERVATION DISTRICTS
EDUCATIONAL FOUNDATION, INC. AGENDA
Board of Directors Meeting ∙ Sunday, December 7, 2014 ∙ 9:30AM – 12:00PM; 1:00-3:00PM
Hotel Roanoke & Conference Center ∙ Pocahontas Room
As a reminder the following individuals serve on the VASWCD Foundation Board: Wilkie Chaffin, President; Steven Meeks, VP; Lou Ann Wallace, Chris Simmons, JC Berger, Treasurer; Ed Overton, VASWCD Past President; Don Wells, VASWCD Treasurer; Ward Robens, Area I Representative; Jim Christian, Area II Representative; Charles Carter, Area III Representative; Pete Farmer, Area IV Representative; Richard Chaffin, Area V Representative; Margie Davis, Area VI Representative; John Peterson, NACD Board Member; Jack Bricker, Ex Officio Member (NRCS); Clyde Cristman, Ex Officio Member (DCR); Karen Kline (SWCS), Ex Officio Member.
I. Call to Order & Introduction of Additional Guests…………………….……Wilkie Chaffin, President
II. Additions to the Agenda……………..………………………………………………………………….Wilkie Chaffin
III. Approval of October 2014 Foundation Meeting Minutes…………..……....……….…Wilkie Chaffin
IV. Review & Approval of Treasurer’s Reports……………………………….…………………..……….JC Berger
- Review/Update of FY15 Income & Expenses
- FY16 Budget Information Review
- *Investment Information – Ray Moore, Moore Financials to discuss at PM mtg.
- Other Details – VMI Environment VA Support, NACD Mtg, Other Opportunities, etc.
V. Committee Plans & Reports
a. Education Committee Report………………………………………………………………………..Suzie Brown
b. Funds Committee – To Begin Dialogue at Annual Mtg with Moore Financials & Convene First Committee Meeting in New Year…………………………………………………….Wilkie Chaffin
c. Foundation Award Reports (Chaffin Update, ToY)…………..….Wilkie Chaffin/VASWCD Staff
d. Fundraising Report…………………………………………….………………………………………VASWCD Staff
- Golf Tournament Planning Planned for May 6, 2015
- AmazonSmile – Online shop at AmazonSmile and .5% donated to VASWCDEF
- Annual Meeting Fundraisers – Swag for Your Tag, Auction & Raffle – Donate!
- Other Fundraising Ideas and Assistance Always Welcome!
VI. Partner Report – VA Soil & Water Conservation Society……………………..………………Karen Kline
VII. VASWCD President & VASWCD Staff Project Update
- Envirothon Report – Dominion Partnership
- Youth Conservation Camp Information & New Youth Conservation Leadership Institute
- Girl Scout Outreach
- Other training opportunities and activities
VIII. Nominating Committee Report & Election of Officers……………………………..…….John Peterson
To Be Given Sunday, December 7, 2014 during the 1-3PM Session
IX. Grant Writer Options for the Foundation - Discussion………………..……VASWCD Staff & Board
X. Investment Report Information & Discussion with Moore Financials…………………..Ray Moore
XI. New Business/Public Comment (Public Comment will be provided at all board sessions)
XII. Adjournment………………………………………………………………………………….………………Wilkie Chaffin
VA ASSOCIATION OF SOIL WATER CONSERVATION DISTRICTS AGENDA
Board of Directors Meeting ∙ Sunday, December 7, 2014 ∙ 9:30AM – 12:00PM; 1PM-3PM
Hotel Roanoke & Conference Center ∙ Pocahontas Room
I. Call to Order/Invocation…………………………………….………………………Lou Ann Wallace, President
II. Welcome and Introduction of Board Members & Guests…………..………….……Lou Ann Wallace
III. Approval of October 2014 Association Meeting Minutes……..………….…..…….Lou Ann Wallace
IV. Review & Approval of Treasurer’s Reports……………………………………………..………..….Don Wells
FY 14 Budget Update, FY15 Budget Review, Support Service Fee, Travel Reimbursements
V. Standing Committee Plans & Reports – Committee Sign-Up Forms near Registration Table
a. Agricultural Committee………………………………….………….……………………………………..…..Vacant
b. Marketing/Public Relations Committee…………………….……………………………...Chris Simmons
c. Forestry Committee……………………………………….Todd Kready/Bill Worrell/Committee Rep
d. Urban Committee………………………………….…...... Brian Wagner/Committee Representative
e. IT Committee.………………………………………………….George Lamb/Committee Representative
f. Legislative Committee………..……………………………….. To Be Discussed in Afternoon Session
VI. Nominating Committee Report (Elections at Tuesday Business Mtg)……John Peterson, Chair
VII. Agency/Partner Reports – Flexibility Needed Dependent on Partner Arrival
a. Virginia Association of Conservation District Employees
b. Natural Resource Conservation Service
c. Virginia Cooperative Extension
d. Chesapeake Bay Foundation
e. Soil & Water Conservation Board
f. Department of Conservation & Recreation
VIII. Executive Committee & Executive Director Report…....………………………………Lou Ann Wallace
· Meeting with State Soil & Water Board – Discussion w/ DCR & Board Members
· Annual Meeting Review of Schedule & Other Details – VASWCD Staff to Assist
· Review of Business Meeting Agenda & Materials for Tuesday, December 9
· Association Update & Other Executive Committee Items for Discussion
To Be Given Sunday, December 7, 2014 during the 1-3PM Session
IX. Remaining Partner Reports
X. Legislative Committee Report
· State Updates………………………………………….……Don Wells, Legislative Committee Co-Chair
Legislative Agenda, Fracking Discussion & Policy Approach, Legislator of Year, Leg. Day
· Federal Updates…………………………………………………John Peterson, Report In Board Packets
XI. Review of Needed Items for Discussion at Area Meetings Monday………..…Board Discussion
If your area has an election – Scheduled Elections: Area I, II, V – your new Area Chair or Vice are welcome to attend the Monday night meeting as Area Reports will be given.
To Be Given Monday, December 8, 2014 during Evening Board Meeting
XII. Area Chair Discussion & Reports
a. Area I..……………………………………………………………………………………….….…………...Ward Robens
b. Area II…………………………………………………………………………………………………..…...…Jim Christian
c. Area III………………………………………………………………………………………………….……Charles Carter
d. Area IV………………………………………………………………………...... Pete Farmer
e. Area V …….……………………………………………………..…….……………………………………..….Ricky Rash
f. Area VI.….….………………………………………………..…………………..….…..………..………..Margie Davis
XIII. New Business/Public Comment (Public Comment will be provided at all board sessions)
XIV. Closing Remarks & Adjournment……………………………..……………………………….Lou Ann Wallace
Please notify VASWCD of Spring Area Mtg date. TBA: Details on April Quarterly Board mtg.