MINUTES OF PARKWYDDN JFC MANAGEMENT COMMITTEE ANNUAL GENERAL MEETING 2012

Venue: Patricroft Conservative Club

Date & Time: 11 July 2012, 7.30pm

Present:

Dave Greene (Chair),Gary Pierce (Secretary), Sue Pierce (Treasurer), Joanne Croft (Social), Patrick Pollock (U8), Wayne Green (U9), Liam Kenny (U12), Liam Dwyer (U12), Anthony Corbishley (U13), Lee Chesters (U13), Kevin Handford (U14),Steve Ely (U14), Dave Ferguson (U14),Lee Playfair (U15), Steve Doyle (Minutes), Ian Green

Apologies/Absent:

Tom Rook (Development), (U9), Dave Walton (U10),Tommy Collins, Steve Lockett

Chairman’s Report

Meeting opened at 7:45pm by DG.

Dave believed the Club achieved great success throughout the season finishing off with a great CountyCup win by Kevin’s team. All teams achieved good results and managed to keep all the teams together. A particular success was the holding group of young children which should source the Club with new players for the future.

Secretary’s Report

(1)Elections: Following elected

OfficeNameProposed Second

ChairmanDave GreeneGary PierceKevin Handford

SecretaryGary PierceSue PierceDave Greene

TreasurerSue PierceSteve LockettKevin Handford

DevelopmentTom RookGary PierceSteve Doyle

SocialJoanne CroftSue PierceGary Pierce

Asst TreasurerSteve DoyleSue PierceGary Pierce

Managers’ are automatically elected as Committee members.

U7 – Proposed manager (Phil Parkes) recently resigned – See Below (a)

U8 – Patrick Pollock

U9 – Wayne Green – See Below (b)

U10 – Dave Walton

U11 – NoTeam

U12 – Liam Kenny

U13 Lions – Anthony Corbishley

U13 – Liam Dwyer –Resigned – See Below (c)

U14 – Kevin Handford

U14 Tigers – Dave Ferguson

U15 – Lee Playfair

(a)U7s - the proposed manager has recently resigned. Kevin said after the meeting he maystand in for a time until a permanent appointment is made.

(b)U9 – Wayne Green is the current manager but he is considering his position. The problems with some parents has been documented and Wayne would like to see how this meeting goes and gauge the Committee/managers reaction to his problems before making a final decision.—see AOB

(c)U13 – Liam Dwyer is resigning. He said he has about 5 to 6 players. Following a discussion, Anthony said Liam’s surplus players are more than welcome to join his team at training, which has only just started, but he has more than 15 players himself and cannot promise the new players a certain start.

(d)Gary explained that Liam’s team still has a place in the Timperley League and Anthony could forfeit his present Salford League place and enter the T/League instead. Anthony will liaise with his parents and let Gary know as soon as he can.

(2) Registration Fees/Subscriptions

The meeting voted to keep the Player Registration fees to £25.00 a player. (£12.50 for a second child, managers are unaware of anyone with three children)

Gary said the Timperley Registration forms have changed slightly, but Salford forms are still the same.

Subscriptions to remain at £3.00 a week-players turning out twice in the weekend, Salford & Timperley, will pay £1.50 for the second game.

Managers with a son in their team need not pay the fee (a way of a thank you for the services to the Club). However, if a manager has a lad in another manager’s team the fee exemption does not count. The fee exemption is limited to the manager and one assistant or coach.

Gary stressed as we are now a Charter Standard Club, all Registration Forms MUST be at the League as soon as possible. Late submissions will not be tolerated. If a player is not registered by the start of the season, he simply doesn’t play.

(3) Managers/Players/Parents Behaviour

As the level of fines demonstrate (Balance Sheet, and more to come), the Club have witnessed the worse behaviour patterns for years-principally abuse to the referees by parents and managers.

Ironically, there is only one child that has attracted a substantial fine this year, the rest can be attributed to adults.

The Club have received bad Referees Reports, and some referees refusing to officiate Club matches due to parents, and in some cases, managers abuse of the officials and players.

The club has gone as far as a touchline ban on a parent, but the bad behaviour is continuing.Gary pointed out that many referees are under 16 themselves and any abuse could technically be classed as child abuse. The FA is stamping down hard on this behaviour.

Another worrying trend is parents abusing and even threatening Club managers. These people are giving up their own valuable time, free, to help children play organised football. This behaviour can and does push managers to resignation (which Wayne of the U9s’ is seriously considering) and the Club are determined to call a halt on abuse against their managers from every quarter.

Gary’s personal opinion, which was agreed with by many, is that the Club has been too soft, compared to other more established clubs’, in handling bad behaviour by parents to officials, players and managers.

Dave and Gary suggested the issue of a Zero Tolerance communication to all parents, managers and players in respect of unacceptable behaviour by some people involved with the club.

It is proposed a letter is issued, firstly to managers’, that outlines what WILL happen to any person who contravenes the FA Respect Initiative and whose behaviour is considered totally unacceptable.

A Draft of this letter is attached.

It is intended that all managers and parents sign this letter to acknowledge the possible action that may be taken against them if they step out of line. Note, this initiative will have full support of the FA, and some of the content has been suggested by the Association.

It has to be highlighted that the Club are fully aware that we are dealing with a minority and probably over 95% of all persons involved with the Club behave impeccably.

The Draft letter was circulated and the attendees voted, by a show of hands, that the principal of the letter was a good idea, but may require a bit of tweeking before issue.

(3) Purchase of Kits

It came to light Anthony (U13) was fortunate to acquire a team sponsorship payment of £600. After consulting with his players and parents, it was decided to purchasea Nike away kit, which the lads were more than pleased with.

Gary informed the meeting that the Club’s policy is that any kit purchase must be carried out through the Club and the Club’s current supplier whoever they may be. It is important that there is a uniformity in respect of the Club’s kit as it is important that all our teams, where ever they play, can be clearly identified as Parkwyddn JFC.

In Anthony’s case, the kit purchased was the Club’s away colours, so technically, the Club’s adopted code hasn’t been broken. But there is a possibility of envy from other age groups that one team has a well known brand whilst they are playing, in what one could describe as an inferior brand. Hence, why the Committee like to stick to uniformity and consistency throughout the Club. Also, with the gratefully received donation, if Anthony had purchased through the club, the monies may well have gone as far as training jackets in addition to the away kit-so there are advantages in routing all requirements through one supplier; discounts or extras can be acquired.

Also, as a Charter Club, there are regulations the Club have to adhere to in respect of Club colours-the FA must be notified of our colours pre-season and must be consistent throughout all teams.

Following the discussion, it was decided to put the issue to bed. It was an opportunity to illustrate the Club’s policy in respect of kit acquisitions.

With a show of hands, it was agreed to adopt Yellow and Blue as the Club’s away colours.

Liam Kenny stated he has a boxed up yellow kit from Salford league. He isn’t sure what size it is but it can be opened up to see if it is of any use to anyone.

TREASURER’S REPORT: (SuePierce)

The Year End BALANCE SHEET is attached.

Sue made the following comments in respect of the Accounts:

  • As Gary covered, the amount of fines are far too high.
  • The Trophy expenditure was high as both 2011 and 2012 Trophy costings were included in the Accounts due to the lateness of the 2012 AGM-first time the club have had a July AGM.
  • Sue stated the club have two applications for grants, no decisions as yet. If we were successful with the training finance, Kevin agreed to take on the administration of the facilities and how to allocate them.

Any Other Business

Lee Playfair expressed his concern about his team’s 2.00pm allocated kick-off time. He believes his lads are not happy about it. He will look round to see if he can find a pitch at the more attractive morning slot.

Gary warned that, for instance, the 11:00am slots are nearly all taken by pub sides and if he was lucky to find a 11:00am pitch, it would be very expensive, a price his players parents would be unlikely to pay. Also, it should be noted Lee’s away games will be invariably at 2.00pm, so is there anything to gain?

Lee was asked to keep Gary updated so, if another away venue is sorted he can notify the league.

Wayne Green informed the meeting with his ongoing problems as manager of the U9s’. Principally he is receiving abuse from a couple of parents. These individuals have gone as far as stating they will “set their own team up”. Obviously Wayne is afraid this will affect his player and parent base.

From the information Gary has of the situation, supported by Kevin, he is of the firm opinion 95% of Wayne’s players and parents are fully behind him as manager.

If the breakaway parents wish to set up another team it would not be under the Parkwyddn banner. Fellow managers believed the parents involved were unaware of the processes of setting up a football team.

It is highly unlikely they could muster enough support, the necessary expertise and obligatory qualifications to successfully develop a team under FA regulations.

It was agreed that the Club will support Wayne by refusing, if necessary, considering these particular persons in creating a team within Parkwyddn JFC.

Wayne said he will consider his future and inform the Club of his thoughts at a later date.

Liam Dwyer has offered to assist Kevin in respect of his Monday night holding group.

Gary yet again insisted that managers or representatives of the team must attend League Meetings to avoid the constant fines.

Meeting closed by Dave Green at 9.30pm.

Minutes by Steve Doyle

1