Fax
Our Ref.:
To: / From: / Tom ChanAttn : / Fairs, Events Special Products Dept.
Fax: / Fax: / + 852 2824 0328
Date: / Phone: / + 852 2585 9503
Number of Pages: / E-Mail: /
Subject: Beijing Essen Welding & Cutting (Dongguan)2018 / 08-11 May, 2018
GD Modern International Exhibition Center,
Transport Guideline
1. The shipping instructions are subject to our standard trading conditions. 2. Quotations given are based on today’s valid tariff, subject to change. 3. We have the liberty to contract whole or part of the job to a third party if necessary. 4. Exhibition quotations given may not be valid if we and/or our authorized agents are not allowed to operate inside the venue.
Dear Sir/Madam,
We are the official freight forwarder for the captioned fairs, please find the transport guideline as follows:-
Time Schedule
- Deadline for Customs documents (form18A)- 14Mar., 2018.
(Please email to : /)
- Overseas exhibits arrive Hong Kong port by sea LCL : - 14-16 Apr., 2018.
FCL : - 18 -20 Apr., 2018.
- Overseas exhibits arrive Hong Kong airport by air- 14-16 Apr., 2018.
Fumigation requirements in China
Please be advised all imports to China from all countries are subject to strict fumigation requirements, failure of which will besubject to forfeiture of the wooden packages and/or the contents inside. The fumigation must be done in the origin countries.
- Non Wood Packing Materials for import from all countries:
- Exempted Scope:Those wood composite products after being heated and pressed treatment,
and other wood materials.
- Coniferous Wood, Non-Coniferous Wood & all kind of Wood Packing Material for import from all countries:
The mark should at minimum include the:
IPPC Symbol (as reproduced above);
XX = ISO two letter country code (e.g. Germany = DE)
000 = the unique registration number assigned for the company that
manufactured or treated the wood used for the wooden packaging;
YY = IPPC abbreviation disclosing the type of treatment (e.g. HT for “Heat
treatment” or MB for “Methyl Bromide”).
DB = The letters “DB” shall be added to the abbreviation of the approved
measure to confirm the use of debarked round wood.
Routing & documentary Requirements
- All cargoes are best to be consolidated in Hong Kong form where we will move overland to Dongguan.
- 3-fold list of exhibits (Attached Form 18A)
- B/L or AWB, please consign to :-
Schenker International (H.K.) Ltd.
Fairs, Events & Special Products Dept.
35/F., SkylineTower,
39 Wang Kwong Road, Kowloon Bay, Hong Kong.
Notify Party :
Schenker International (H.K.) Ltd.
c/o Beijing Essen Welding & Cutting 2018
Exhibitor : XXX, Booth no. XXX
Description : Urgent Exhibition Goods
Transshipment to China via Hong Kong
Documents for sea shipment :
Please email the telex released B/L or seawaybill copy, LOE copy & "shipper's declaration of non-wooden packingmaterial" copy (if necessary) to us once available.
(email to / )
Documents for air Shipment :
Please email the airwaybill copy, LOE copy & "shipper's declaration of non-wooden packingmaterial" copy (if necessary) to us once available.
(email to / )
Inbound Tariff for LCL shpt, FCL shpt. or air shpt to booth in Dongguan via HK
1) Inbound movement charges ex our w/h in HK to booth by truck
Under 3.01cbmCNY560/Cbm (Min.1 Cbm/exh./shpt.)
3.01-6 cbmCNY550/Cbm
6.01-10 cbmCNY540/Cbm
10.01-20 cbmCNY515/Cbm
Above 20 cbmCNY505/Cbm
2) Import terminal charges
a) LCL shipment
1) Delivery Order/Bill lading feeCNY950/B/L
2) Agency handlingCNY800/exhibitor/consignment
3) CFS handling (min. 3 cbm / consignment)CNY490/Cbm (Min.CNY1,470/B/L)
4) Gate charge & registration feeCNY800/Shpt.
b) FCL shipment
1) Delivery Order/Bill lading feeCNY950/B/L
2) Agency handlingCNY800/exhibitor/consignment
3) Terminal handlingCNY2,200/20’ ; CNY4,400/40’
4) Gate charge & registration feeCNY800/Shpt.
c) Air shipment
1) Agency handling feeCNY950/exhibitor/consignment
2) Import terminal handlingCNY4.1/Kg (Min.CNY1,230/AWB)
3) Gate charge & registration feeCNY800/Shpt.
3) HKSAR Import or Re-export declaration fee0.1 % of cargo value
(Min.CNY810/exhibitor/consignment)
4) Port Security Management Fee 0.02% of cargo value (Min.CNY100/consignment)
5) Service & handling
1) Customs Bonded Permit FeeCNY650/exhibitor/consignment
2) Input Data & translation fee (9 items for 1 page)CNY75/Page
6) Quarantine & fumigation inspection Charges
a)For LCL or air shipment :CNY150/Unit
b)For FCL shipment :CNY150/Unit + CNY210/20’ ; CNY420/40’
7) Local collection in HK
a) Pick up services for LCL or air shipment
Ex arrival ocean CFS/HK apt. to our HK w/hCNY235/Cbm (Min.CNY1880/shpt.)
Heavy-lift surcharges if single piece exceed
1,000kgsCNY950/shpt.
2,000kgsCNY1,450/shpt.
3,000kgsOn request
b) Container haulage for FCL shipment
Ex arrival terminal to our HK w/h CNY2,500/20’ ; CNY3,500/40’
8) Empty packing materials storage handling charges during show period
Empty storage fee (CNY15/cbm/day, count fm 15-19 May, 5days)CNY75/cbm
Handling charges CNY20/cbm
9)China import duty/vat forgive away/donated/consumed/abandoned items
Kindly note even freely distributed give-aways, publicity materials, or plastic materials for
machine testing are subject to China Import Duty and VAT
30% of cargo value (Min.CNY1,000/Shpt.)
Return charges are same as inbound tariff plus freight charges fm HK to destination.
Optional Charges
Heavy lift surcharges
5001 - 7,000Kgs/PackageCNY20/100Kgs
7001 –9,000Kgs/Package CNY26/100Kgs
Over 9,001Kgs/PackageCNY34/100Kgs
Heavy-lift surcharge will be levied for single exhibits weight over 5 tons due to extra need of equipment and labors.
Charging example for 2 pcs, 4,800kgs and 5,800kgs:- 1pcs. /4,800kgs - no surchage; 1pc. /5,800kgs - 58 x RMB20=RMB1,160.00
Additional charges for shipment under ATA carnet CNY1,200/application
Min. charges for FCL shipment.
20’GP = 23cbm ; 40’GP = 46cbm ; others container = 50cbm
Return or collect of empty container to / from sea terminal CY
For FCL shipment onlyCNY2,500/20’ ; CNY3,500/40’
Storage charges for early arrival before deadlines :
LCL : CNY120/cbm/week (Min.CNY120/week)
20' : CNY280/day (Min. CNY280)
40’ : CNY560/day (Min. CNY560)
Air Cargo : CNY1.4/Kg/day (Min.CNY140/day)
Surcharges for late shipments which arrives beyond our deadline :
20% on inbound movement charges. (Min. CNY4,000 for late shpt., as we need to charter a truck for 1 single shpt. only). This late shipment surcharges are cover the additional cost, it is not a guarantee the late-come exhibits arrival at the site in time, for late-come shpt., we will try our best to expedite the Customs procedures but no guarantee on time delivery.
Detention charges for FCL shpt. (count fm arrival date count upto 15 May)
Dry cargo CNTR- 20’ CNTR
- 40’ CNTR / 1-7 day
Free
Free / 8-12 day
RMB250.00/day
RMB500.00/day / Over 13 day
RMB400.00/day
RMB800.00/day
High-cube CNTR
- 40’ CNTR / 1-7 day
Free / 8-12 day
RMB500.00/day / Over 13 day
RMB800.00/day
Open top & Flat rack CNTR
- 20’ CNTR
- 40’ CNTR / 1-7 day
RMB550.00/day
RMB550.00/day / Over 8 day
RMB850.00/day
RMB850.00/day
LABOUR AND EQUIPMENT FOR INSTALLATION / DISMANTLING
Requested by exhibitors for installation/dismantling of machinery
(Notice should be given to us 24 hours in advance.)
(Quotation based on normal working days/hours, OT or work in National Holidays + 100%)
Equipment (Quote to be based on normal working hours)- Fork Lift (3 tons)
- Fork Lift (5 tons)
- Mobile Crane (25 tons)
- Mobile Crane (35 tons)
- Mobile Crane (50 tons) / CNY480.00/every 4 hours
CNY600.00/ every 4 hours
CNY3,200.00/every 4 hours
CNY3,600.00/every 4 hours
CNY4,800.00/every 4 hours
Manpower (Quote to be based on normal working hours)
- Supervisor (from abroad or Hong Kong)
- Local Labour / CNY240.00/every 4 hours
CNY120.00/every 4 hours
Remarks
This tariff applies to per shipment/per exhibitor.
For airfreight shipment, our freight calculation is based on chargeable/volume weight (V : W = 6 : 1)
Exhibits of a Dangerous Nature
1 / Exhibitors need to fill out and send us a special form for dangerous goods.Such forms will be provided upon request and the completed forms should reach us before
shipment is dispatched.
There will be at least 100% surcharge for handling such exhibits.
2 / Not all dangerous cargoes are accepted. Exhibitors must provide. Exhibitors must provide us
UN /IMCO code so that we can check if shipping lines / airlines / trucks / halls
accept the cargoes.
Dutiable Goods (Transshipped via Hong Kong)
Cigarettes, wine, spirit and hydrocarbon oil are dutiable goods in Hong Kong. Exhibitors sending such goods to Hong Kong for transshipment to China should be prepared to reimburse the official freight forwarder for duties paid when cargo arrives in Hong Kong.
Packing of Exhibits
No unpacked cargo are accepted, we holds no liability for possible damage for items that are not properly packed.Exhibitors shall be responsible for the consequences of improper packing
A/ / Protection against Damage and RainAs the exhibits are repeatedly loaded and unloaded during transportation; shocking/bumping will sometimes be inevitable. Moreover, exhibits will be placed outdoors many times, including open-air storage at the exhibition center before and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since we cannot assume any responsibility for the damage, especially when the return exhibits are to be packed with used-packing materials (the case as well as aluminum foil, plastic covers, etc., very often would have been damaged already during unpacking)
B/ / The Case
The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for repacking and for sale for return movement after the exhibition.
Packing in cartons is not considered suitable for repeated handling, especially for valuable or delicate equipment.
Marking of the Case
The following marking must be painted on two opposite sides of each case :Beijing Essen Welding & Cutting 2018
Gross Wt. Kgs
Net Wt. Kgs
Dimensions L x W x H = CBM / Company ______
Stand nr______
Case nr______
Heavy and Oversized Exhibits
Exhibitors with heavy or oversized exhibits must be on-site early and direct the operation of unpacking and positioning of the heavy exhibits. If a mobile crane or forklift is required for installation of equipment, exhibitors should send their hiring requirements to the official freight forwarder in advance. A detailed layout should also be provided for better on-site operations. Extra charges of repositioning of the exhibits, upon exhibitor’s request, are at the exhibitor’s expenses.
It is imperative to mount the heavy exhibit firmly on a sturdy base with skid in order to protect the machine while being hoisted and positioned. Exhibits should be displayed on the base. Otherwise, surcharge will be incurred for removing the base from heavy exhibits. Cases for heavy exhibits should be so constructed that the sides are joined by bolts rather than by nails or screws. This will prevent the case from being damaged during unpacking and will save considerable time, especially during exhibition closing. Please mark the front side of the case clearly to ensure correct positioning. As the Official freight forwarderwill not provide any packing materials for exhibits, exhibitors should ensure that they have adequate and appropriate packing materials for repacking during exhibition closing.
Unpacking and Repacking of Exhibits
We will assist exhibitor in unpacking if exhibits. Exhibitors, however, must supervise and be
responsible for these operations. Therefore, a representative of the company must be
available on-site during the move-in period.
Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking
of exhibits, especially for delicate or heavy equipment, as these operations will be carried out
at exhibitors’ risk. When exhibits are repacked by used-packing materials, the packing is regarded
as no longer suitable to protect the equipment against damage/moisture compared with the original. Exhibitors shall therefore bear the responsibility for the consequences arising therefrom.
Customs Clearance
We will take care Customs formalities for exhibitors. But on some occasions, the presence of exhibitors will be required. As Customs in China require the official forwarder to be responsible for the control of all exhibits, exhibitors should not allow their exhibits to be taken away from the show ground without prior arrangement with Customs through us.Catalogs / Publicity Materials / Souvenirs / Give-away Items – Censoring
Advertising materials and technical information materials including films, lantern slides, recording tapes, video tapes, records, photos, maps, illustrations, directions and other publicity materials shall be allowed for display or use at the exhibition only after exhibitors have presented beforehand the above mentioned materials to Customs Officers for inspection and approval.
Customs may levy duties on those give-away items like product samples or souvenirs. Hence, exhibitors shall not make use of these materials before censoring and should send sample of literature (2 copies) and give-away items (2 pieces) to us together with the List of Overseas Exhibits (Form 18A). All these materials will be handed over to Chinese Customs for inspection in advance. Therefore, exhibitors should not distribute these items prior to receiving notification from us.
SLIDES / DVDs / VCDs / CDs–exhibitor/shipper needs to provide us the “Import Permit from Chinese Cultural Department” for the Customs declaration. If you have no such permit, please don’t ship those items by freight.
Insurance
As the official tariff is compiled on volume or weight basis and have no correlation with the value of
exhibits, naturally no insurance has been covered in our charges and all work is undertaken by us
at owners’ risk. Thus exhibitors should arrange a proper round-trip (including exhibition period)
all risk insurance for their exhibits.
It is advisable to insure exhibits through a company of which the Peoples’ Insurance Company of China is the agent in China. Exhibitors should also bring a copy of the insurance policy to Guangzhou. It will be required in case exhibitors need to file a claim for damage or loss in China.
Closing of Exhibition
A “Return Instruction Form”and the completed “List of Overseas Exhibits” (Order Form 18A) will be given to all exhibitors prior to Fair Close.
Exhibitors should fill-in the “Return Instruction Form” and complete the “Disposed” column on the List ofOverseas Exhibits so that they can follow. After completion, please return both documents to our
on-site office before Fair Close.
We will not be responsible for the cargoes left in the booth by exhibitors without any instruction received
Inadvance.
We will count and ship pieces they found in the respective booths at the time they clear them from
the Exhibition Hall.
We holds no liability if during that time, cargoes is not found.
Return of Exhibits
All exhibits planned to return or sold will only be arranged when all customs clearance procedures are completed. Please bear in mind under normal circumstances, the completion of customs clearance formalities after the exhibition usually takes 14 working days before affecting the return shipment schedule. Pleaseplan the further use of your exhibits and displays at your desired destination in 2 -9 weeks, varying with shipping mode and destination, on top of these 14 days. Please advise the official freight forwarder in advance if there are any exhibits and displays urgently needed for further use after the exhibition, and then we will try to work with at extra surcharge.
All Inbound/Return Charges need to be paid in full against release /collection of cargoes.
Official tariff is set in Chinese Yuan, our invoice will be issued in US$ or HK$ with prevailing exchange rate on the invoice date.
All services provided by Schenker Int'l (H.K.) Ltd. are carried out in accordance with our Standard Trading Conditions.
Thank you for your kind attention & cooperation.
Best regards,
Tom Chan
Schenker Int’l (H.K.) Ltd.
35/F., Skyline Tower., Tel:+852 2585 9688
39 Wang Kwong Road, Kowloon Bay,Fax:+852 28240328
Kowloon, Hong Kong, China.E-Mail: