Executive Team Meetings

Revision #12

03/23/12

Executive team meetings

Notes

beta pi beta chapter

(phi theta kappa)

February 9, 2011

• Going over bylaws and proposed changes
• International Convention briefly discussed
• Robert’s Rule of Order for conducting meetings

February 13, 2011- Meeting a Panara

• Finalize changes of bylaws in detail before election of officers
• Chapter project and College project explained

February 23, 2011

• Officer Training

March 9, 2011

• Agenda for General Meeting
• PTK T-shirt discussion

March 23, 2011

• Brainstorming on BPB’s Honors Project
• Introduction of BPB members to be College Ambassadors for College Project

April 13, 2011

• Presentation of International Convention by attendees
• Quiz on what’s scholarly and leadership facets
• Next general meeting agenda
• Flyers for faculty to present to class on what PTK is
• Challenge for ET to bring one person to a meeting
• Start meetings at Sarpy Center on a Saturday morning
• Introduce new advisor – Marty Martinez

April 20, 2011

• Brainstorming for Honors in Action project
• Decision #8 – Education
• What format to pursue
• How many series of seminars to present
• No really decisions made

May 18, 2011

• Resignation of Joe Bures, VP of Leadership
• Olivia Akah, VP of Scholarship graduated – office opened
• Danielle (Elle) Patocka to move from VP of Fellowship to VP of Leadership
• Two officer openings – VP of Fellowship and VP of Scholarship
• Interview of member interested in joining executive team
• Training of new officers
• June 8, 2011 – Executive Team meeting
• June 29, 2011 – General Meeting

JUNE 8, 2011

• Brain storming for Honors In Action Project
• Decision for made for Honors in Action – Flood project

Fund raising (band concert)

Information Board on campus

Call at General Meeting for committees and committee heads

Schedule meetings with Arlene Jordan, Dean of South Omaha Campus and others

• College Project decision

Fall orientation information project for new students

Show how to use MCC Web Advisor and Angel

Tour of South Omaha Campus

Get parking permit and I.D. card

Two or three date (to be determine)

Meet with Arlene Jordan, Dean of South Omaha Campus

JULY 10, 2011

• Cancellation of Fundraising (band concert) part of Honor In Action project due to MCC’s legal department and meeting with Kay Freisen and phone conference with Dr. Arthur Rich and e-mail from Shanda Clark (attached copy)
• Substitute suggestion: members to help with any Open Door Mission flood projects
• Have an informal meeting to do Informational Board for Honors In Action project and obtain Fema flood pamphlets for handouts

AUGUST 10, 2011

• Honors in Action Project (flood project)
• Partnership with Kroc Center (20th & Y St.). Donations for flood victims need: Toys, can goods, cleaning supplies ( no liquids)/Brooms, mops, buckets, power soap and cleansers, working gloves (cheap cotton)
• Updating board in Commons Area
• Meeting with Shelia O’Connor on creating a 7 to 9 minutes video or power point with interviews with MCC flood victims.
• Have a printed release form if pursued
• College Project (resource tour)
• Presented resource tour folder
• Create flyer for SOC Advisors & Student Services to hand out
• Set dates and rooms with Arlene Jordan and Colleen Hernandez
• Meet with Kyran and Hector (tour guides at SOC)
• Volunteers: Mary Jo Strohl and Mary Kotan for Room #224 and Nathan Day and Elle Patocka for Tour
• Dates and Times:
• Mon., Aug.29th – 5:30PM
• Tue., Aug. 30th – 12:00PM
• Wed., Aug. 31st – 9:30AM

September 14, 2011

• New photos for Honors Topic Board in SOC Commons
• Report on collaboration with other MCC PTK chapters on SOC Honors Topic

• Meeting with Chardale Barnes, FOC President, Jeff Peterson, EVC President, Mary Kotan, resigned SOC President and Mary Strohl, SOC President plus other members of the Executive Teams
• Dr. Durand’s and Jeff Peterson’s conversation with PTK’s National Office on this collaboration
• Jeff Peterson, EVC President present at meeting to present his interpretation of the ruling
• Decision made to let other MCC chapter share in last phase of Topic
• SOC chapter only chapter to report as an Honors Topic
• Pick-up and delivery schedule at SOC of barrel donation: weekly-Fridays
• Extending donation to October 15, 2011 to let other MCC PTK chapter have a full month on donation collections

• MCC Organization Fair and Beta Pi Beta’s participation

• Date: SOC September 15, 2011 / 10A to 1PM
• Table secured by Mary Strohl, President
• Volunteers: Mary Strohl, President; Natthan Day, Sr. VP; Elle Patocka, VP Leadership; Antonio Jackson, VP Fellowship

• Election of Executive Team and ballot form
• Changing title of Co-President

• Decision: title to be Sr. Vice President

• Orientation of New Members

• Invitations sent out week before this meeting
• Application deadline date: October 6, 2011

• Setting permanent dates of Beta Pi Beta meetings

• Executive Team Meeting – 2nd Wednesday of the month
• General Meeting – 4th Wednesday of the month
• No meetings or date change only if college closed or holiday

• PTK’s Regional Conference

• List who may attend
• To be held at McCook, NE – September 30th and October 1st , 2011
• Travel arrangement
• Presented by Dr. Arthur Durand, Advisor

October 12, 2011

• Honors Topic coming to a close

• $200 Chapter monies for cleaning supplies for flood victims
• Coordinate the final tally of collection from all three campus
• Take down display in SOC Commons (Oct. 17th /10AM)

Volunteers: Antonio, Bani, Elle, Mary

• New members induction ceremony – Oct 28th

• Executive Team volunteer: Antonio, Bani, Elle,
• Advisors: Dr. Arthur Durand or Dr James Van Arsdall
• On stage: Arlene Jordan and Mary Strohl
• Room to assemble in: TBA
• Volunteers and Advisors arrive 6:15PM and Induction start time 7PM
• Presentation in assembly room

• Report on Regional Meeting

• Regional Budget
• Voting Issues

Changes as to who Regional will send to Honors Institute: Pasted that Regional Team would go

Cost of this change

Creating a Chapter Logo: Beta Pi Beta (Hand with a circle within)

• Fall Book Drive

• Date: November 14th –December 9th
• Check on boxes (in Commons or Student Center)
• Dr. Durand to get new ones if the ones we have are damages

• Writing up of Honors Project

• Submission to International – February 1, 2012
• Need to find format
• On track as a 5 Star Chapter

• Presented drawing of Chapter Logo and reason for Hand, Stars and Circle

• Requesting for a Chapter motto

• Elle’s (VP of Leadership) PTK power point reviewed

• Asked to suggestions to improve

• Nathan Day’s position as Sr. Vice President

• Suggestion to send him a notice of intent – President responsibility
• Need a formal resignation if not able to participate

• Set Agenda for General Meeting – Oct. 26

November 9, 2011

• Fall Book Drive ( Nov. 14th –Dec 9th

• Kinds of books, flyers, scanner
• Day for sorting and mailing

• SOC Resource Tour ( Mon. Nov. 28th)
• Chapter Logo and Motto

• No ideas from members – ask at next meeting
• Abandon or Vote on

• Honors Project finalization

• Form not on line
• Use old form to get a head start

• Open Executive positions

• Move Elle to Sr. VP, Natthan to VP of Service
• Bani’s resignation as VP of Records
• Schedule interested members for interviews

• College Completion Commitment

• Sign up day after the holidays
• Get Badges and 6 Step Planning Chart

• Get speaker, Lisa Stapanek, for General Meeting (Nov. 16th)
• Remind members of the “Save the Financial Aid”
• Invite new members to next meeting

• ID mew members from induction list

• December’s General Meeting

• Move to December 14th
• Have a Holiday Party
• Short or no meeting
• Gift exchange of no more than $1

December 7, 2011

• Holiday party finalization plans

• Serve: Cookies, cupcakes, drinks
• Executive Team members to bring decorations in
• Voluntary gift exchange ($1.00 limit)
• Other than sign on campus doors – send invitation to members by e-mail
• Time: 3PM to 6PM – December 14, 2011
• Collect boxes from Chapter Book Drive

• Dr. Arthur Durand conducted 1st session of PTK Leadership Training

January 11, 2012

• Decided to present Executive Team Certificates at General Meeting
• Set 2nd date for Book Drive project completion for Jan. 12th-pack and ship
• College Completion

• Assigned to Fatema Mabarak, VP of Service
• Get buttons from Julie Langholdt
• Postpone start date until February

• New member orientation

• Cards sent January 9th, 2012
• Orientation dates set for January 23rd and January 24th – 4:30P and 12P
• Contact Julie Langholdt on date and time, so she can send it out
• Create a flyer to post on doors of SOC

• 2010/11 Honors in Action

• 1st entry by President, Mary Jo Strohl
• Inputs from other members involved
• Edit to be by Dr. Arthur Durand, Advisor of Record
• Remember to “Save without Submitting”
• Dr. Arthur Durand will submit
• Need to complete by Jan. 31st, 2012

February 8, 2012

• Meet with new faculty advisors

• Georgia Culliver, Speech Instructor
• Kathryn Twit, Spanish Instructor

• Update information on 2011 Five Star Chapter
• List of members to go to Phi Theta Kappa’s National Convention
• Fatema’s, VP Service, ideas of “Commitment to Completion”

• Sign up day
• Essay Contest
• Briefcase – 1st prize – Find a company to donate

• Handed out PTK New Membership application to executive team

• To have on hand
• New members with no personal computer

• 2012 Spring Resource Tour

• Dates: March 5,6,7 – Time: 10:30A, 1:00P, 5:30P
• Schedule a room
• Create a poster (Mary)
• Flyer post on white bulletin boards early (Antonio)
• Handouts to advisors to Arlene Jordan (Mary)
• Contact Kyan Connor for campus tour training
• Contact SOC close circuit monitors to post TOUR (Elle)

• General Meeting Flyers

• Create by Mary
• Post on door (Antonio)

• Update PTK’s bulletin board (Elle)
• Guest Speakers at General Meeting

• Topics of interest – Build a resume’, write a resume’ cover letter, essay writing for scholarships
• Contact instructors in topics interest

• 2012/2013 Honors in Action

• Dr. Van Arsdall to e-mail copy of Honors in Action booklet to executive team member
• Brainstorm at General Meeting

March 14, 2012

• Fatema Al Mubarak”s, VP of Service present a Power Point for college project, “Commitment to Completion.

• Rules for essay

1. 10 point ruling on submission
2. 100 to 150 word
3. Title: How Commitment to Complete College Applies to My Future

• Three (3) prizes

1. Briefcase on roller
2. Smaller briefcase (non-roller)
3. Padfolio

• Convention 2012 confirmation: Dillion Katskee & Georgia Culliver confirmed

Sarah Norton – not sure can go

Mary Strohl – alternate

• Per Dr Durand’s suggestion: guest speaker to be at the end of the general meeting agenda
• Report on Resource Tour: agreement by all to discontinue
• Finalized March’s guest speaker

• Katie Stahlnecker
• Director of MCC’s Writing Center and English Instructor
• Subject: Do’s and Don’ts on Scholarship Essay
• Next speaker will be Professional Resume’ writer

• Antionio Jackson resignation as V.P. of Fellowship
• Ballot of Executive Team Election
• Important Date:

• 2012 Spring Deadline to join PTK – April 13th
• 2012 Spring Induction Ceremony – April 27th
• Beta Pi Beta Orientation Dates: April 2nd and 4th
• Rooms to be scheduled

April 18, 2012

• “Commitment to Completion” campaign

• Set dates for students, faculty and staff to sign pledge cards

• Monday – April 23rd - 11AM to 1PM & 4:30PM to 6PM
• Monday - May 14th – 11AM to 1PM & 4:30PM to 6PM

• Volunteer: Mary Strohl, Dillon Katskee, Rachael Chhong, Georgia Culliver and KoJo Allen
• Set Table in SOC Commons- display prizes for essay contest – have PTK information and give-a-ways

• Had brief discussion on trip to International Convention in Nashville

• Workshops each attendee with to
• What team members can do to put Beta Pi Beta visible to students

• New Member Induction Ceremony – April 27th , 7PM
• Dillon Katskee: to give a talk on being a member to Beta Pi Beta inductees
• Volunteer members to greet our new members and introduce them to Phi Theta Kappa
• No speaker schedule for April’s General Meeting

• Try to get a Financial Aid staff to talk about how to maneuver through the financial aid process

• T-Shirts and Logo

• Reintroduce at April’s General Meeting
• Motto ( possibility): Commitment to Chapter, College, Community

• Brainstorm on chapter’s Honors in Action project: Competition and Education

• Research on the 14 questions

• Dillon Katskee – High School
• Sarah Norton – Middle School
• Racheal Chhong – Gds. 1 through 6
• Mary Strohl – Preschool

• Honor’s Institute – June 18th – 23rd

• College will send two students and advisors

• Advisor Georgia Culliver has ask to go

• Officers’ Journals
• Each officer will have a journal to pass on to next officer when they leave their position
• Mary Strohl, President, will donate binders and put information of duties of the position and other pertinent information in each journal: example, By Laws, International Point system to achieve 5 star status, etc.
• Have ready by May’s Executive Meeting

May 9, 2012

• Guest: Julie Langholdt, Dean of FOC and MCC and PTK co-ordinator
• Spoke on college fundraisers do’s and don’ts
• Presented a MCC’s Student Organization Handbook (2011-12)
• Presented a MCC’s Student Life Event Form
• Send into Dean of Campus
• Recommends if two or more departments/organization have same drive at same time to cooperate with each other
• MCC does not encourage bake sales or any homemade food events due to insurance responsibilities
• Commitment to Completion
• Judges: Georgia Culliver, Patricia Smith
• Third judge recommendations: Mary Umberger or Helen Fountain both FOC instructors

• Leadership training tabled for a later date
• Honors In Action research to continue until next executive meeting
• General Meeting will be an Ice Cream Social
• Honor’s Institute: Denver, Co from June 18th to 23rd
• Georgia Culliver, PTK advisor, elected to attend
• Kojo Allen, PTK advisor, attentively to attend
• No student, as of this date, registered