Sutton Youth Soccer Board Meeting

Date:Monday, November 7, 2011

Re: Approved - Summary of Actions of the Board Meeting – October 27, 2011

Attendance:

Present: / Absent:
Tom Costa, Interim President / Robert Farley, Vice President
Monica McMullan, Secretary &Interim Director of Communications / Joel Charity, Referee Assigner
Shawn Rogan, U-8 Coordinator / Lori Bigelow, Field Assigner
Mike Elster, Director of Training / Damon Bigelow, Registrar
Dave Westbury, Uniform & Equipment Coordinator / Tim Harrison, Treasurer
Keith Morganstein, Associate Training Director / Diane Beachman, U-6 Coordinator
Peter Viele, Director of Facilities

Next meeting:Thursday, November17th, 2011 at 7:30pm, Sutton Town Hall

The Board of Sutton Youth Soccer, at its regular meeting held on Thursday, October 27, 2011, at the Sutton Town Hall, took the following actions:

  1. Minutes: Approved the minutes of the meeting of September 29, 2011 as presented.
  1. Review of items to be completed from last month’s meeting.

(a)Tom Costa received approval for the schools to absorb the cost for renting the gymnasiums for the Kicks for Cancer event and Picture day. Completed.

(b)A modified Budget for year ending June 30, 2012 was presented. Completed.

(c)The search for a new treasurer continues.

(d)Registrar Damon Bigelow to send a weekly message to all players in the system from Spring 2011 and Fall 2011. The Adminsports site has been shut down. The board discussed other methods of getting the information out to the general public. A few messages have gone out via email. Also, the Cable channel along with the sign in the center of town have posted the Registration message.

(e)Interim President Tom Costa to contact the Schools to inquire about having a link on the school websites.

  1. Registration for Spring 2012: Tom to send another email to all, which should be forwarded to all coaches to pass on to players.
  2. Kicks for Cancer Event in its’ final stages. We are still waiting on updates from U6 coordinator on number of teams. U8 teams are all updated with one exception presented at the meeting tonight.
  3. Website Update: Peter Viele would like a “scrolling” advertisement for sponsors that trade services or products to SYS. Monica and Tom to meet with Stan to review status of where we are at with the new Website.

  1. Memorial Field (and other fields) Update: The following updates were discussed and agreed upon;
  2. The walkways and access points for Memorial fields need to be updated along with the parking lot.
  3. Several parents have volunteered machinery to make changes at the fields; give email address of Peter Viele: or phone number: 508-865-0258
  4. Water and drainage continue to be an issue. Can we build the bridge from field 2 to 3?
  5. Proposed a project list to be created by the Director of Facilities. This will hopefully facilitate requesting volunteers for specific projects going forward.
  6. Sponsors: Signage is too small. For $130 we get a 2x4 sign. This may not be big enough for Memorial Field.
  7. High School Playoff schedule to be communicated to the general public and coaches to get the town involved in supporting our teams. (Shawn Rogan)
  8. The question was raised as to when our next general elections would be held. The result being that it needs to be done by December 31st. A new president must be elected by January 1st.