USDA Checklist of Documents KS-ADS-41
NRCS for Final Inspection (PL-566) Rev. 4/06
Contract No.: Site(s):
Checked by: Date:
FILE COVER NO. * / Documents / Contracting Officer / GovernmentRep.
1 / Project Agreement and No. of Amendments
1 / Notice to Bidders and Parts of Invitation for Bids (IFB)
2 / Abstract of Bids (signed and list of planholders)
1 / Performance Time Computations
1 / Engineer’s Cost Estimate (individual list items)
2 / Notes of Pre-Construction Meeting
2 / Letter Appointing Government Representative (GR)
2 / Letter Appointing Acting GR
2 / Letter Appointing Inspector
2 / Equipment and Inspection Letter
2 / Financial and Capability Letters
2 / Contractor’s Work Hour Request
2 / State Administrative Officer (SAO) Letter Approving Award
2 / Contracting Officer (CO) Letter Awarding Contract
2 / SAO Letter Approving Notice to Proceed Issuance
2 / Notice to Proceed Letter (Receipt)
2 / Certificate of Insurance
2 / Comprehensive Safety Program
2 / Subcontract NAME:
4 / Suspend and Resume Work Orders (Form KS-ADS-48)
Number / Orig.
2 / Construction Schedule (Form SCS-AS-52 or equivalent) / Orig.
5 / Pay Estimates (and payrolls if federal contract) Number / NRCS-AS-49A
6 / Complete Contract with Plans & Specifications / Orig.
6 / Modifications (signed w/justification statements) Number / Orig.
6 / Modifications still needing issuance (yesno)
6 / Performance & Payment Bonds (File w/Clerk of Dist. Court)
X / Design Report
X / O & M Agreement and O & M Plan
X / Log of Photographic Documentation (Form KS-ADS-1) / XXXXXXXX
X / Form SCS-540 (If Condemnation Involved)
X / Requests from Prospective Bidders for IFB
X / Unsuccessful Bids
X / Land Rights
X / Construction Permit (from State of Kansas) and 404 Permit
X / Form SCS-AS-78
X / Job Diaries (Engineers) / XXXXXXXX
X / Concrete Strength Tests (All test results rec’d?) (Eng.)
X / Moisture Density Reports (Engineers)
3 (6) / Materials Certifications / Orig.
*X Indicates documents must be available but not necessarily in contract folder.