Ohio Valley School

OHIO VALLEY SCHOOL

ORIENTEERING CHAMPIONSHIPS

March 14th, 2015

Otter Creek, KY

Deadline for Registration is March 12th at Noon

THE MEET: The Ohio Valley School Orienteering Champions consists of one day of Orienteering for the Championship event. There are 2 other races over 2 days that are open to anyone. The championship meet is open to all students in the 7th through 12th grades. Every Team and individual are eligible for awards who qualify. The meet will be of interest to JROTC units, cross country teams, environmental education classes, and students interested in the outdoors.

TEAMS on SATURDAY will consist of 3-5 competitors, male and/or female. A team may be entered with less than the minimum number of people. They will not be eligible for team awards, however, they will be eligible for individual awards. You may enter as many teams, or partial teams, as you wish. All competitors must go out individually.

SATURDAY WILL ALSO FEATURE A SPRINT RACE AND ON SUNDAY there will be a Long O format race that is not part of the OVSOC Championship. The discounted prices will remain in effect for all students in this age group throughout the weekend.

COURSES: There will be 6 courses total in 3 Categories: Novice, JR Varsity, Varsity. Each one of these categories will be divided up between a Men’s course and a Women’s course. The course you go on will depend on your eligibility. Please see "Courses and eligibility" below for details.

SCORING: Team scoring shall consist of totaling the fastest 3 individual times of the team members. In order to have a valid score, each team must have at least 3 people successfully complete the course. It should be noted that it is to your advantage to have a full 5 person team, if possible. Individual scores and team scores are calculated by time.

THE COMPETITION: Each team leader on Saturday will be given all the Electronic Fingersticks needed for your team(s) at registration. All controls will have e-punch systems. No start times will be assigned. We will attempt to space out everyone at least a minute apart but preferably it will be closer to 2 minutes. Final results are calculated based on elapsed time. Orienteering rules require that competitors neither seek assistance from other competitors nor render assistance with the course unless someone is injured and in need of help. There will be a safety bearing and course marshals to assist participants.

RULES: There can be disqualifications. No following, no teaming up, no helping others unless injured or seriously lost. Controls must be visited in order. If you miss a marker (Mispunch) or don’t punch in order, you will also be disqualified.

AWARDS: Awards will be given to the first three teams in each category. Additionally, individual awards will be given to the first 3 finishers in each course. A CHAMPION TEAM AND INDIVIDUAL WILL BE ANNOUNCED AT THE AWARD CEREMONY. The championship varsity team will get the coveted carved wood trophy that passes from school to school. Last year’s championship team, Union County HS, Indiana, will be bringing it down to Otter Creek. There will also be Team awards in the Novice and JV Categories.

EQUIPMENT: Participants must supply their own compass. Whistles will be available. Fingersticks will be given to the competitor during registration. There is no charge for use of the fingerstick, however, they will cost $40 each to replace. Cell phones should also be carried and phone number given to each team leader.

LOCATION: Otter Creek Park is just located 45 mins SW of Louisville. The meet headquarters will be at Camp Piomingo within Otter Creek Park. Just follow the signs once entering the park. At this time there is a $3 per head charge for entrance to the Park. It probably will be waived for those participating in the O meet.

THE MAP is a standard Orienteering style topographical map with a 1:5000, 1:7500, or 1:10000 scale, depending on the course. The courses will be pre-marked on the map. You will get a chance to look at the map ahead of time, but only on Meet day. If you decide to compete on Sunday, the Red, Green and Brown course maps will be only given to you at the Start.

FEES: The meet fee is $5 for each individual student. Sunday will also cost $5 for students. All registration should be done online with the exception of the Saturday champs. Please go to the OLOU.ORG website to get the forms for your team leader. There is a $3 per person late fee for no advanced registration and we cannot guarantee your team any maps or awards. We will try to get you out on the course though.

LAST MINUTE CHANGES: After signing up, getting commitment from your students the day of the meet is always difficult. There are always changes. This year we are going to ask that you call the morning of the meet during travel time to give the final names/numbers and courses. As soon as you load the bus/car/van, call in this order:

Mike Minium 513-405-1426, Matthew Robbins 513-607-8997, Bruce Moore 502-640-6861. If you show up with changes without calling ahead you could be liable for $3 late fee per person, plus no guarantee you will get any awards or maps.

BRIEFING: There will be a coach/competitor’s briefing prior to the meet. The rules of the competition will be explained at this briefing. All coaches are expected to attend.

Schedule (all times are Eastern Standard):

Saturday OVSOC Meet

Meet HQ open on Saturday: 10 AM

Competitor/Coach briefing 10:30 AM

First start 11:00AM

Awards Ceremony (approximately) 2:00 PM

Other agenda and times available on the Meet notes at www.Olou.org.

You can call me anytime at 502-640-6861 (Bruce Moore)

PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO REGISTER

ENTRY FORM

OHIO VALLEY SCHOLASTIC ORIENTEERING CHAMPIONSHIPS

2015

(SATURDAY)

Fill out one form for each team that your school will be entering.

Total all entry forms on the summary sheet.

Team numbers will be assigned by the Meet Director

START TIMES WILL BE COMPUTERIZED WITH DIGITAL PUNCHES USED AT THE MEET

This form serves as TEAM sign up sheets

Use one form for each team.

SCHOOL ______

ADDRESS ______CITY ______STATE ______ZIP ______

PHONE ______EMAIL ADDRESS______

INSTRUCTOR/COACH ______INSTRUCTOR #2______

*YOUR STUDENT MUST MEET THE ELIGIBILTY REQUIRMENTS FOR THE COURSE ASSIGNED!

*TEAMS MUST BE ON THE SAME COLOR COURSE

COURSE (PLEASE CIRCLE)

PLEASE SEE ATTACHED SHEET FOR ` DETAILS ON CHOOSING COURSE

1. NAME ______SEX _____ AGE _____ Novice F/Novice M/JV M /JV F/Varsity M /Varsity F

2 NAME ______SEX _____ AGE _____ Novice F/Novice M/JV M /JV F/Varsity M /Varsity F

3. NAME ______SEX _____ AGE _____ Novice F/Novice M/JV M /JV F/Varsity M /Varsity F

4. NAME ______SEX _____ AGE _____ Novice F/Novice M/JV M /JV F/Varsity M /Varsity F

5. NAME ______SEX _____ AGE _____ Novice F/Novice M/JV M /JV F/Varsity M /Varsity F

Cost is $5 per student for Saturday Champs

If you would like to participate in the other races you still get the student discount at $5 for the long O and $2 for the Sprint. No Fingerstick Rental needed.

***IF YOU ARE PARTICIPATING IN THE SPRINT ON SATURDAY AFTERNOON OR THE SUNDAY LONG COURSES OR EVEN JUST RESERVING A BED OR A MEAL, YOU SHOULD REGISTER ONLINE. GO TO WWW.OLOU.COM AND FIND THE LINK FOR ONLINE REGISTRATION.

SATURDAY COURSES and ELIGIBILITY

Saturday courses open to High School and Middle School students only.

PLEASE READ CAREFULLY AS YOUR STUDENT COULD BE DISQUALIFIED IF YOU SIGN HIM OR HER UP ON THE WRONG COURSE.

Novice Boys

Description: This course will be mostly on trail with some off trail and is considered moderately easy. Length of the course will be between 3-5k.

Eligibility: Any Boy in 7th through the 12th grade who did not finish in a Top 3 OVSOC last year.

Awards: The top individual finisher will be the Beginner (Male) Champ. Top 3 finishers will receive awards.

Novice Girls

Description: This course will be mostly on trail with some off trail and is considered moderately easy. Length of the course will be between 3-5k.

Eligibility: Any Girls in the Grade 7-12 that did not finish in a Top 3 OVSOC last year.

Awards: The top individual finisher will be the Beginner (Female) Champ. Top 3 finishers will receive awards.

Junior Varsity Boys

Description: This course will be mostly off trail/very little trail and is considered Intermediate Level. Length of the course will be between 4-7k.

Eligibility: Any Boy in Grade 7-12 that did not finish in the top 3 last year on the JV Course.

Awards: Top 3 individual finishers will receive awards. The top finisher will be the Individual JV Champ (Male).

Junior Varsity Girls

Description: This course will be mostly off trail/very little trail and is considered Intermediate Level. Length of the course will be between 4-7k.

Eligibility: Any Girl in Grade 7-12 that did not finish in the top 3 last year on the JV Course.

Awards: Top 3 individual finishers will receive awards. The top finisher will be the Individual JV Champ (Female).

Varsity Boys

Description: This course will be mostly off trail/very little trail and is considered Advanced Level. Length of the course will be between 4-7k.

Eligibility: Any Boy in Grade 7-12.

Awards: Top 3 individual finishers will receive awards. The top finisher will be the Individual Varsity Champ (Male).

Varsity Girls

Description: This course will be mostly off trail/very little trail and is considered Intermediate Level. Length of the course will be between 4-7k.

Eligibility: Any Girl in Grade 7-12.

Awards: Top 3 individual finishers will receive awards. The top finisher will be the Individual Varsity Champ(Female).

RELEASE FORM

Ohio Valley School Orienteering Championships

NAME ______SCHOOL ______

ADDRESS ______PHONE ______

CITY ______STATE ______ZIP ______

SCHOOL ______

I understand that Orienteering, as an outdoor action sport, carries significant risk of personal injury. I know that there are natural and manmade hazards, environmental conditions and risks, which, in combination with personal actions, can cause me serious, or possibly even fatal injury. I also agree that I, and not the organizers and officials of the event, am responsible for my safety while I participate in this event. I agree that I will not hold liable the organizers and officials of the event, Orienteering Louisville nor the property owners for any injuries sustained while participating in this contest.

______

Competitor Parent or Guardian (If under 18)

------cut here ------

RELEASE FORM

Ohio Valley School Orienteering Championships

NAME ______SCHOOL______

ADDRESS ______PHONE ______

CITY ______STATE ______ZIP ______

SCHOOL ______

______

Competitor Parent or Guardian (If under 18)

SUMMARY COST SHEET

OHIO VALLEY SCHOOL

ORIENTEERING CHAMPIONSHIPS

Use this sheet to calculate your total

SCHOOL ______PHONE ______

ADDRESS ______CITY ______STATE ______ZIP

PHONE ______EMAIL ______

INSTRUCTOR/COACH(S)______

COURSE QUANTITY TOTAL COST

COURSE NOVICE MALE ______X $5 ______

COURSE NOVICE FEMALE ______X $5 ______

JV MALE ______X $5 ______

JV FEMALE ______X $5 ______

VARSITY MALE ______X $5 ______

VARSITY FEMALE ______X $5 ______

TOTAL ENTRANTS (BOTH DAYS) ______

*Remember, the other 2 meets, plus lodging and food will be online. Go to OLOU.ORG for details and link.

*Be sure to double check these totals with your course signup sheet

*If you have problems setting a team, do the best you can with the names. The important part right now is the quantity. Sorry but no refunds. There will be a $3 late fee per person if you do not call in your changes (See OVSOC Notes)

PLEASE SEND THIS FORM ALONG WITH THE FOLLOWING : COURSE SIGN UP FORM, RELEASE FORM.

THERE SHOULD BE A TOTAL OF 3 FORMS YOU WILL BE MAILING ALONG WITH A CHECK.

WRITE ALL CHECKS OUT TO ORIENTEEERING LOUISVILLE AND MAIL TO

BRUCE MOORE

C/O ORIENTEERING LOUISVILLE

1906 Sils Ave

LOUISVILLE KY 40205

Please get entry forms in as soon as possible less you be pestered by me through email and phone!!