FREEHOLD BOROUGH BOARD OF EDUCATION
MINUTES FOR THE PUBLIC BOARD ACTION MEETING
HELD MONDAY, JUNE 22, 2015 AT 7:00 PM IN PAC GYMNASIUM
280 PARK AVENUE, FREEHOLD, NJ 07728
- OPENING STATEMENTS
- Call to Order
The Public Board Meeting was called to order by Dr. Lichardi, in the Gymnasium of the Park Avenue Complex, 280 Park Avenue, Freehold, New Jersey, 07728 at 7:01 PM. He read the Open Public Meeting Act, C 231, P.L. 1975.
- Pledge of Allegiance
Dr. Lichardi led all in the pledge of allegiance.
- Roll Call
Dr. Lichardi asked Mr. Howe to call the roll. A quorum of the board was present.
Present:
Dr. Michael Lichardi – President Susan Greitz – Vice President
James KeelanMaureen MacCutcheon
Bruce Patrick Margaret Rogers
Michele Tennant
Absent:
Paul CeppiAnnette Jordan
Other Attendees:
Dr. Rocco Tomazic - SuperintendentJoseph Howe – Business Administrator
- BOARD PRESIDENT/VICE PRESIDENT COMMENTS
None
- APPROVAL OF MINUTES
Mr. Patrick offered the following motion, seconded by Mrs. Greitz.
A roll call vote was taken and the minutes were approved unanimously.
1.Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on June 8, 2015.
2.Recommend the Board approve the release to the public of the executive minutes of the Board Action Meeting Agenda held on June 8, 2015 at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.
- PUBLIC COMMENTS ON AGENDA ITEMS ONLY
- SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic
1.Calendar/Announcements
Dr. Tomazic informed the Board of a modification to an agenda item; page 18, Item 12 should read 10 days and not 9.75 with a total cost of $3,960.00 for the first employee in the chart.
Dr. Tomazic was pleased that the new curricula are on the agenda tonight for approval: they include the English Language Arts with reader’s workshop features that align with the standards; Science for grades 6 – 8; and the 21stCentury’s Life Skills program.Technology has been re-worked for next year with each middle school grade level having a featured section.
Dr. Tomazic gave his update on Under Funding: there has been some activity with the new budget proposals coming in and there is no word yet from Trenton on the possibility of additional funding. Over Crowding: there were 408 documented comments received on the verified petition with an overwhelming positive position. An Administrative Law Judge will be appointed to hold expedited hearings based on the need for a through and efficient education to all of the students in our District.
Dr. Tomazic commented on the Extended School Year and that there are 54 students who will attend the program starting on July 1st. He also mentioned the 21St Century summer programs with 60 students to attend the credit recovery program and another 100-150 who will attend the enrichments programs. Those programs start on July 6th and the Title 1 program will start the same day with 60 students. The Title 1 program could expand to 75 students.
Dr. Tomazic was pleased to share that 25 of our students received scholarships to attend the YMCA Summer Reading program and other YMCA activities.
This summer the District will offer a free breakfast and lunch program to all student aged children in the District regardless of participation in any of the summer programs.
Dr. Tomazic informed the Board that Mr. Padula, the Board Attorney, had provided them with a draft on a policy regarding their request for the possibility to attend meetings remotely. The draft will be discussed in greater detail as more information becomes available.
2.Summer Work Presentation
Mr. Howe gave a Power Point presentation on all of the projects that are taking place this summer in the District. He answered questions and some discussions were had at the end of the presentation. (Please Note: the Power Point presentation is available on the District Website.)
3.Pre-K Expansion Presentation
Dr. Tomazic gave a detailed update on the Pre-K Expansion. He presented a Power Point update on the current status of the grant. He mentioned that we should be a bit further along in the plan however, we had to wait for the State to see if Headstart’s space would be approved. Since they were not approved, we had to move forward with our own plan. (Please Note: the Power Point presentation is available on the District Website.)
Dr. Tomazic addressed the Board members regarding the need for an additional Board meeting in early July. He queried the members to see who would be available the first week of July and the date of July 6th was chosen with the meeting to begin at 7:00 pm.
The Superintendent recommends the following motion to the Freehold Borough Board of Education for approval:
Mrs. MacCutcheon offered the following motion, seconded by Mrs. Tennant that items F-1 through J-23 and the Addendum be approved. A roll call vote was taken and all items were passed unanimously.
- INSTRUCTION
1.Vendors for NCLB Math and Literacy Summer Program
Approve the following vendors to provide assembly services for the NCLB Math and Literacy Summer Program. Fees to be appropriated from GAAP account 20-231-200-300.
Vendor / Date / Location / FeesThe Lizard Guys / July 9, 2015 / FLC / $750.00
Butterfly Books (Donna J. Kelsey) / July 16, 2015 / FLC / $100.00
Bureau of Lectures and Concert Artists / July 23, 2015 / FLC / $650.00
Daryl Cobb Productions / July 30, 2015 / FLC / $890.00
2.District Mentor Plan 2015-2016
Approve the 2015-2016 District Mentor Plan, and accompanying Statement of Assurances, in support of novice teacher training and development.
3.Acceptance of Curriculum
Approve the acceptance of revised curriculum for the following subjects and programs, as listed:
Curriculum/Program / Grade LevelEnglish Language Arts / Kindergarten
English Language Arts / 1
English Language Arts / 2
English Language Arts / 3
English Language Arts / 4
English Language Arts / 5
English Language Arts / 6
English Language Arts / 7
English Language Arts / 8
Science / 6
Science / 7
Science / 8
Library Media and Technology Education / K-5
Technology / 6
Technology / 7
Technology / 8
21st Century Life and Careers / K-8
- PUPILS
1.RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last Board meeting on June 8, 2015.
Case / School / HIB? / Description / ActionPAE 10-14/15 / PAE / Yes / Victim states two offenders always make fun of him, teasing him because of his size. A physical altercation ensued with one of the offenders following a teasing incident. / One offender not validated as HIB. Second offender was validated as HIB. Offender received one day detention due to the HIB, victim counseled. Both victim and offender received one day OSS for the physical altercation.
PAE 11-14/15 / PAE / Yes / Offender makes insulting gestures to demean victim’s race. / Offender received one day detention, victim counseled.
2.RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported on June 8, 2015.
Case / School / HIB? / Description / ActionFIS 15-14/15 / FIS / No / Victim alleges offender making inappropriate remarks of a disparaging nature. / Investigation reveals an ongoing conflict of mutual inappropriate comments. Both students counseled.
FLC 8-14/15 / FLC / No / Offender and victim were playing a game of war using pine needles and when victim sat down, offender dragged him over the grass. / Offender received office detention, victim counseled.
PAE 9-14/15 / PAE / Yes / Offender repeatedly name calling and teasing the victim using vulgar language. / Offended received one day detention. Victim counseled.
3.Field Trip List
Approve field trips in accordance with attached field trip list.
4.Home Instruction
Approve M-OESC to provide 5 hours per week of home instruction beginning 7/1/15 through 8/20/15 until an appropriate placement is secured for SID # 10300003 at the rate of $75/hr. payable from GAAP Account 11-219-100-320-00-00-04.
5.Parent Transportation Contract 2015/2016 School Year
WHEREAS, the Freehold Borough Board of Education has been unable to obtain reasonable transportation services for special needs Student # 7751204457 who attends the Freehold Learning Center, Freehold, New Jersey, and
WHEREAS, the student will be transported to and from school by the parents of SID # 7751204457,
NOW, THEREFORE BE IT RESOLVED, that the Freehold Borough Board of Education approve the reimbursement for said services to Carlos Escobar and/or Yolanda Escobar at the rate of $50 per day for the extended school year (30) days, not to exceed $1,500 and $50 per day for the regular 2015-2016 school year (180 days), not to exceed $9,000 as per the agreement signed by all parties payable from GAAP 11-000-270-514-00-00-09.
6.Extended School Year Public School Placements 2015/2016
Approve extended school year public school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-562-00-00-04.
SID / School / Location / Tuition10210803 / Applegate School / Freehold, NJ / 9,479.00
10200938 / Adelphia School / Howell, NJ / 1,822.66 (aide)
10210368 / Shore Center for Autism / Tinton Falls, NJ / 3,482.50 –1:1 aide & excess related services
7.Private School Placements 2015/2016
Approve special education student private school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-566-00-00-04.
SID / School / Location / Tuition20-250-100-300-00-00-04
10300079 / Collier School / Wickatunk, NJ / 52,200.00
10900000 / Hawkswood School / Eatontown, NJ / 61,272.00
10201042 / Hawkswood School / Eatontown, NJ / 61,272.00
10900010 / Hawkswood School / Eatontown, NJ / 61,272.00
00000045 / Hawkswood School / Eatontown, NJ / 61,272.00
10210643 / CPC High Point Way / Morganville, NJ / 63,450.00
11-000-100-566-00-00-04
10210914 / CPC High Point Way / Morganville, NJ / 63,450.00
10021090 / CPC High Point Way / Morganville, NJ / 63,450.00
10200025 / Children’s Center / Neptune, NJ / 50,986.80
00000246 / Children’s Center / Neptune, NJ / 50,986.80
8.Public School Placements 2015/2016
Approve special education student public school placements for the 2015/2016 school year appropriated from GAAP Account 11-000-100-562-00-00-04.
SID / School / Location / Tuition10210368 / The Shore Center / Tinton Falls, NJ / 92,453.00
10900009 / The Shore Center / Tinton Falls, NJ / 49,988.00
- ADMINISTRATION
1.Submission of Security Drill Statement of Assurance
Authorize the submission of a Security Drill Statement of Assurance for the 2014-2015 school year in accordance with NJSA 18A:41-1. Submission is based on the following drills and dates:
Building / Day/Date / DrillFLC / Tuesday / 9-23-14 / Lockdown
PAC / Thursday / 9-18-14 / Lockdown
FLC / Monday / 10-27-14 / Evacuation (Non-Fire)
PAC / Friday / 10-17-14 / Evacuation (Non-Fire)
FLC / Monday / 11-24-14 / Active Shooter
PAC / Monday / 11-24-14 / Active Shooter
FLC / Friday / 12-19-14 / Shelter in Place (Code Blue Drill)
PAC / Monday / 12-22-14 / Shelter in Place (Code Blue Drill)
FLC / Friday & Monday -Friday / 1-23-15 & week of 1-26-15 / Table Top Exercise presented to students
PAC / Friday & Monday-Friday / 1-23-15 & week of 1-26-15 / Table Top Exercise presented to students
FLC / Monday / 2-9-15 / Active Shooter
PAC / Monday / 2-9-15 / Active Shooter
FLC / Friday / 3-13-15 / Lockdown
PAC / Tuesday / 3-10-15 / Lockdown
FLC / Wednesday / 4-29-15 / Evacuation (Non-Fire)
PAC / Friday / 4-17-15 / Evacuation (Non-Fire)
FLC / Friday / 5-29-15 / Bomb Threat
PAC / Wednesday / 5-20-15 / Bomb Threat
FLC / Thursday / 6-11-15 / Bomb Threat
PAC / Wednesday / 6-17-15 / Bomb Threat
- BUSINESS
1.Authorization to Enter into a Shared Service Agreement with the Freehold Township Board of Education
RESOLUTION AUTHORIZING SHARED SERVICES AGREEMENT WITH
FREEHOLD TOWNSHIP FOR THE RENTAL OF CLASSROOM SPACE, PROVISION OF RELATED SERVICES, TRANSPORTATION OF STUDENTS AND THE PROVISION OF CUSTODIAL SERVICES
WHEREAS, the Freehold Borough Board of Education deems it to be in the best interest of the District and of the taxpayers of Freehold Borough to enter into an Agreement with the Township of Freehold for the rental of six classrooms, the provision of related services, the transportation of the students, and the provision of custodial services pursuant to the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:64-1, et. seq.; and
WHEREAS, the Freehold Borough Board of Education due to its enrollment and lack of classroom space needs additional classroom space; and
WHEREAS, the Freehold Township Board of Education has unused classroom space; and
WHEREAS, the Freehold Township Board of Education is willing to rent the unused classroom space to the Freehold Borough Board of Education and is willing to provide related services, transportation for the students, and provide custodial services; and
NOW, THEREFORE, BE IT RESOLVED, by the Freehold Borough Board of Education that it hereby authorizes a shared services agreement in substantially the form attached hereto and incorporated herein by reference with Freehold Township Board of Education for the rental of six classrooms, the provision of related services, the transportation of the students and the custodial services
BE IT FURTHER RESOLVED, that the Board Secretary forward a certified copy of this resolution to the Executive County Superintendent of School.
2.Interlocal Agreement with Freehold Township for the Rental of Classroom
Agreement between the Freehold Township Board of Education
And the Freehold Borough Board of Education
WHEREAS, the Freehold Borough Board of Education does not have adequate classroom space for six (6) kindergarten classes and while the Freehold Township Board of Education can adequately provide such classroom space, and
WHEREAS, the school districts desire to coordinate efforts in order to provide Freehold Borough Board of Education with sufficient classroom space, cafeteria space and related arts instruction, and
Now, therefore, in consideration of the mutual promises herein contained, the local boards of education agree as follows:
- EFFECTIVE PERIOD
Extend the term of the original agreement until June 30, 2016 pursuant to the June 23, 2014 agenda item I-8(1).
2.CLASSROOM SPACE CONSIDERATIONS
Freehold TownshipSchool District (the Township) shall provide Freehold Borough School District (the Borough) with four (4) standard classrooms in the West Freehold Elementary School and two (2) standard classrooms in Marshall W. Errickson Elementary School (Errickson School). In addition, the Township shall provide time in the kindergarten cafeteria of both schools for the Borough to hold a lunch period for the students.
The Township shall also provide related arts instruction to the students from the Borough occupying the classrooms in the West Freehold School and the Errickson School. Related arts includes: foreign language, physical education, music, media instruction and fine arts.
The Township shall provide custodial and maintenance services to clean and maintain the classrooms used by the Borough.
The students of the Borough shall avail themselves of the West Freehold and Errickson school nurses in cases of acute medical need. All other health related services will be the responsibility of the Borough.
The Township shall allow access to Borough staff to the West Freehold School and the Errickson School as necessary to maintain the educational program and administrative services upon notification of the Borough. This includes days on which the Township School system is closed or has a modified schedule and the Borough has a regular school day.
The Township shall allow access to the parents of Borough students upon notification by the Borough.
Administrative duties, including student discipline and teacher evaluation, among others, shall be the responsibility of the Borough.
The Township shall provide office space at each school for an office assistant from the Borough.
The school day for the Borough will be from 8:40 am to 3:05 pm.
3.TRANSPORTATION
The Township shall provide transportation to the students from the Borough who attend the West Freehold School. The Borough agrees to have the students available for pick up at Park Avenue School, Park Avenue, Freehold at a mutually agreed time. The Township shall drop off the children at the Park Avenue School at the end of the school day. The Township shall provide transportation to the students from the Borough who attend the Errickson School. The Borough agrees to have the students available for pick up at Freehold Learning Center, Dutch Lane Road, Freehold at a mutually agreed time. The Township shall drop off the children at the Freehold Learning Center at the end of the school day
In addition, the Township agrees to provide transportation to the students to return to Freehold Borough Schools for assemblies and other events during the school day with advance notice from the Borough.
4.PAYMENT
Freehold Borough Board of Education shall pay Freehold Township Board of Education $117,542 as follows:
Payment shall be in 10 equal monthly payments of $ 11,754.20 beginning September 1, 2015. Additional costs for custodial services on days on which the Township is closed or on altered schedule and the Borough is on a regular day will be billed on an “at cost” basis. Payment will be due upon receipt of invoice. The Township will bill the Borough $60 per bus for each extraordinary trip. Payment will be due upon receipt of invoice.
5.DISPUTE RESOLUTION:
In the event a dispute shall arise between the parties concerning this Agreement, the respective Business Administrator of each district shall be notified immediately. Thereafter, at a time which is mutually convenient to both parties, the Business Administrators shall meet and attempt to resolve the dispute. If the dispute cannot be resolved between the Business Administrators, the same shall be reported to the Superintendents of each school and the respective Boards of Education. If, after communication between the Boards of Education, the matter remains unresolved, the dispute, in accordance with N.J.S.A. 18A:18A-14 shall be referred to the Monmouth County Executive Superintendent of Schools for resolution. The resolution determined by the County Superintendent will be binding, subject to the appeal to the Commissioner of Education and the State Board of Education.
In witness thereof, the signing parties hereto have been authorized to execute this Agreement on behalf of their respective Boards of Education as of the date indicated.
6.HOLD HARMLESS
The Freehold Borough Board of Education agrees to hold the Freehold Township Board of Education harmless with respect to any and all claims, liability, loss and expenses including reasonable costs, and attorney’s fees, arising out of the acts or omissions of the indemnifying party, it’s agents or employees in the fulfillment of its obligations of this agreement.
7.INSURANCE
The Freehold Borough Board of Education shall procure and maintain at its own expense a Commercial General Liability Coverage including product/completed operations liability in the amount of $1,000,000 Each Occurrence /$2,000,000 General Aggregate, $2,000,000 Products/Completed Operation Aggregate. Coverage is to be written on a Bodily Injury, Property Damage and Personal Injury/Advertising Liability Combined Single Limit and a $5,000 Medical Expense Limit (any one person). Further the policy shall include: Broad Form Contractual Liability Coverage; an "Aggregate per project/Aggregate per location" Endorsement(s); no exclusions regarding: Sexual Molestation or Abuse; athletic participation; employee related practices.