ESLC <date> PROPOSAL

Date Proposal Was Written

Proposal Author(s)

PROGRAM/ACTIVITY OVERVIEW

<Organization’s Name (Organization’s Abbreviation or Acronym)>

<Organization’s UTEP Account Name and Number>

Off-campus banking account numbers are not valid. If you don’t know your UTEP Account number, please contact the Engineering Business Center, room A228. This is an 8-digit number that is typically found in this format: ## - #### - ##

<Event/Activity Name>

<Proposal for Funds>

Describe the program or activity your organization is requesting funds for. For example: Is this a career fair, a conference, or a competition? How will your members participate? How will this program/activity benefit your members? How will this program/activity benefit the UTEP College of Engineering? When and where will this program/activity take place? What is the overall objective or purpose of this program/activity?

CONTACT INFORMATION

<Last Name, First Name Middle Initial>

<Email Address>

<Cell Number>

Who can the ESLC and/or Office of the Dean contact with questions regarding this program/activity?

BUDGET

Include a breakdown of your income for this program/activity as well as the expenditures. For example: How much is the entry fee for the event/member? What is the mode of travel and how much per person? Where do your members plan to stay? Has there been any fundraising for the event other than this proposal? Are there any grants/donations that have been given to you for this event and how much? Have you submitted a bill to SGA? If so how much are you proposing to SGA or how much were you given from SGA? What are the total projected cost of the event. Include the following: A small description of each budget item, the projected cost, and the actual cost of items you already spent money on or income you have already received. Visit http://engineering.utep.edu/plaza/organizations/OrganizationResources/index.html for the exact template of your budget (in Excel format). Once your budget is complete on the Excel file, you can copy/paste or take a screen shot and insert into this section.

REQUEST

<$###.##>

Denote the dollar amount of how much are you proposing to receive from ESLC.

TRAVEL REQUEST FORM(S)

<SEE ATTACHED>

Complete and attach the University’s Travel Request Form (if applicable) for every individual traveling. If not travelling, note “NOT TRAVELING”. For the form visit http://engineering.utep.edu/plaza/organizations/OrganizationResources/index.html

AGREEMENT

Funds will only be transferred into a UTEP account. The final pay-out amount will be determined in the ESLC finance guidelines. Previous school year’s attendance to ESLC events will impact final pay-out amount. Our organization participated in the most recent: check all that apply

Leadership Retreat

Gold Rush

Career Expo job fair (volunteer)

Eng/Sci Expo job fair (volunteer)

TCM

Order of the Engineer

If ESLC funds remain from the event/activity, these funds must be returned to ESLC. Such actions must be done on good faith. If an event/activity is cancelled, the ESLC must be made aware in order to avoid unnecessary transfer of funds.

______

President Signature, Date Treasurer Signature, Date

NOTE: this proposal must fit on one (1) page, front-side only. All text in black must remain. All text in blue can be deleted.