UNIVERSITY OF KENTUCKY PURCHASING DIVISION

______

322 Peterson Service Building

Lexington, KY 40506-0005

Phone: (606) 257-9100

Fax: (606) 257-1951

MEMORANDUM

TO:ALL UNIVERSITY OF KENTUCKY PERSONNEL

FROM:Tom Fields, Director

Purchasing Division

DATE:December 17, 1997

RE:CHANGE IN DEPARTMENTAL DELEGATED PURCHASES

THIS REPLACES THE PREVIOUS E-MAIL SENT 12/8/97 REGARDING THE REVISED DAV DELEGATED PURCHASES POLICY

Effective January 1, 1998, all purchases made under authority delegated to departments by the Purchasing Division, (Departmental Delegated Purchases) must be made on the University of Kentucky Procurement Card, with the exception of specific items and categories. The exceptions are specified in Section B-3-1 of the Business Procedures Manual.

Certain types or categories of purchases and cash disbursements are to be purchased by the DAV process within the limits specified. Purchases or expenditures which are not authorized in Section B-3, or which exceed the authorized limits in Section B-3, can be made through the standard requisition process.

The list of restricted Procurement Card commodities and services are available on the UK Purchasing Division web site:

For the convenience of the University departments, the Purchasing Division is establishing a list of vendors who accept the University of Kentucky Procurement Card (MasterCard). Departments may use other vendors, provided they will accept the University's Procurement Card (MasterCard). The list will be revised periodically and is viewable on our web site:

If you have any questions regarding this change please submit them to the Director of Purchasing via fax @ (606) 257-1951 or e-mail to .

B-3-1 DELEGATED PURCHASES

B-3-1.1 DELEGATED PURCHASES INDEX

NOTE: THE DELEGATED AUTHORITY REFERENCE FOR ALL CATEGORIES IS B-3-1.1

CATEGORY

Accreditation Fees

Agency Fund Purchases

Banking Service Fees

$1,000 transaction limit

Cash Advances

Catering Services

$1,000 transaction limit

Coffee Purchases (Discretionary Funds)

$1,000 transaction limit

Consulting Fees

$1,000 transaction limit

Duplicating Services (Prior approval required for Lex Campus

$1,000 transaction limit

Employee Meals

Entertainment Contracts

Examination Fees

Exhibit or Exhibition Fees

Flowers

$1,000 transaction limit

Freight & related Transportation Costs (Excluding air freight)

$1,000 transaction limit

Gasoline Credit Card Purchases

Gifts (Discretionary Funds

See Discretionary Fund Policy. Limited to $1,000 TOTAL per transaction

Government Fees and other payments to local, county, state agencies

Grants-in-Aid

Guests Expenses

Honorarium

Independent Contractor Payments

$1,000 transaction limit

Insurance (Risk Management approval required)

Membership Fees/Dues

Personal Reimbursement

Postal Charges

Recruitment Expenses

$2,500 transaction limit

Refunds - Student & Patient

Registration and Tuition Fees

Relocation Expenses

Research Subjects

Royalty Payments

Scholarships

Stipends

Temporary Help Services

$1,000 transaction limit

Testing & Scoring Services

$1,000 transaction limit

Travel, Official Guests

University Payments (Other Universities)

$2,500 transaction limit

Utility or Municipal Payments

Visiting Speakers

$2,500 transaction limit

PROCUREMENT CARD

RESTRICTED COMMODITIES OR SERVICES

Alcoholic Beverages

Cash Advances

Cellular Phones and Services

Consulting and Related Services

Contributions

Duplicating Services*

Flowers*

Gasoline*

Gifts

Hospital Supplies

Insurance*

Legal Services

Personal Memberships

Postage Stamps

Prescription Drugs and Controlled Substances

Printing Services*

Temporary Help Services

Travel and Related Expenses

The procurement card may not be used to make ANY purchases using a Capital Project account.

*The Purchasing Division will consider requests for an exemption of these restrictions and an appropriate procurement card will be issued.