P U P W EB M AIL C O O K B O O K
PUPICTCENTER
Systems Administration Team
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P U P W EB M AIL C O O K B O O K
PUP INFORMATION AND COMMUNICATIONTECHNOLOGYCENTER
PUP WebMailUser’s Guide
© PUP ICT Center
2nd/F Ninoy Aquino LRC● PUP Sta. Mesa, Manila
Phone (632) 338.74.12 ● Fax (632) 338.74.15
Table of Contents
I. PUP WebMail through an Internet browser / 4PUP Webmail Interface / 5
Creating E-mail / 6
Mailing Lists / 10
Creating E-Mails with an Attachment / 13
Deleting E-Mails / 15
Recovering Deleted E-mails / 17
Moving/Copying E-mails to Another Folder / 19
Adding Contacts / 21
Mail Options / 23
Changing of Password / 24
Viewing E-Mails / 26
Logging Off / 28
II. PUP WebMail through Microsoft Outlook / 29
Setting up mail account / 29
Creating E-mail / 35
Receiving E-mails / 36
PUP WebMail through an Internet browser
Type at the address bar. A login box will appear.
Type your username and password. ClickOK button.
PUP WebMail Interface
Each user is given 20MB of mailbox storage.
Creating E-mail
On the list of folders at the left side of the window,selectInbox folder andclick New. Or you can simply select Message from the Newdropdown list at the toolbar.
A new window will appear.Type the e-mail address of your recipient (To) or to many
recipients (Cc or Bcc), subject (Subject) and the body of your e-mail at the space provided. ClickSend.
Another way to add e-mail address(es) as your recipientis to clickToor Cc or Bccbuttons. A new window will appear.
Select a category from the dropdown listFind names in. If you want to search from the list of all PUP WebMail users, choose Global Address List. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To orCc or Bcc buttons where you want to add the selected person. You can also double click on the account to view more information or to add the account to your personal Contacts. Then click Close button.
And if you want to search from the list of your personal contacts, choose Contactsfrom the dropdown listFind names in. Then type the key letters to search names. Select the name of the person you want to add to your recipient(s). Click To or Cc or Bcc buttons where you want to add the selected person. You can also double click on the account to edit his/her information in your Contacts. Then click Close button.
Mailing Lists
PUP WebMail has provided mailing lists for related email accounts. This helps the sender to just enter the mailing list e.g. rather than entering all the email accounts under that particular group.
PUP Mailing Lists/
All PUP employees and offices / Offices:
Vice President for Academic Affairs
/ College of Accountancy
Samuel M. Salvador / College of Architecture and Fine Arts
Gloria T. Baysa / College of Arts
Moises S. Garcia / College of Business
Dante G. Guevarra / College of Communication
Normita A. Villa / College of Computer Management and Information Technology
College of Economics, Finance and Politics
Offices: / College of Engineering
Office of the President / College of Languages and Linguistics
VP for Academic Affairs / College of Law
VP for Finance VP for Student Services / College of Office Administration and Business Teacher Education
VP for Administration / College of Physical Education and Sports
VP for Research & Development / College of Science
College of Tourism, Hotel and Restaurant Management
/ Curriculum Development
Offices: / GraduateSchool
Vice President for Administration / Institute of Cooperatives
Office of Campus Director / Non-Trad and ETEEAP
Property and Supplies / Open University
Buildings and Grounds Maintenance / Vocational-Technical
Furniture and Equipment Maintenance
Medical and Dental /
Canteen / Offices:
Personnel (HRD) / Vice President for Finance
Motorpool / Accounting
Printing Press / Budget
Business Operations
/ Fund Management
Offices: / Procurement
Vice President for Student Services
University Registrar / R&
University Library / Offices:
Student Services / Vice President for Research and Development
Placement Office / Center for Human Development
Scholarship Office / Entrepreneurial Development
Guidance Office / Institutional Planning
Center for Culture and Arts / IT Research and Develoment
Publications
Science and Technology Research
Staff Training and Development
PUP Offices' Staff/Personnel Mailing Lists
Office of the President
President's Office /
University/Board Secretary /
Legal Counsel /
Internal Auditor /
Public Affairs /
Community Relations /
Security /
Board of Regents /
Branches and Extension Services /
Vice President for Academic Affairs /
College of Accountancy /
College of Architecture and Fine Arts /
College of Arts /
College of Business /
College of Communication /
College of Computer Management and Information Technology /
College of Economics, Finance and Politics /
College of Engineering /
College of Languages and Linguistics /
College of Law /
College of Office Administration and Business Teacher Education /
College of Physical Education and Sports /
College of Science /
College of Tourism, Hotel and Restaurant Management /
Curriculum Development /
GraduateSchool /
Institute of Cooperatives /
Non-Trad and ETEEAP /
Open University /
Vocational-Technical /
Vice President for Finance /
Accounting /
Budget /
Business Operations /
Fund Management /
Procurement /
Vice President for Student Services /
Center for Culture and Arts /
University Library /
University Registrar /
Student Services /
Vice President for Administration /
Buildings and Grounds Maintenance /
Canteen /
Furniture and Equipment Maintenance /
Medical and Dental /
Motorpool /
Office of Campus Director /
Personnel (HRD) /
Printing Press /
Property and Supplies /
Vice President for Research and Development /
Center for Human Development /
Entrepreneurial Development /
Institutional Planning /
IT Research and Develoment /
Publications /
Science and Technology Research /
Staff Training and Development /
Others
Alumni Office /
AVP for Administration /
Cashier's Office /
Central Records Office /
Civil Service Field Office /
COA Field Office /
EDP /
Guidance Office /
LaboratoryHigh School /
Placement office /
Scholarship Office /
Special Projects Office /
Creating E-mails with Attachment
Click Attachments button to attach file(s) to the e-mail.
A new window will appear.
Click Browse button to look for the files you want to attach with the e-mail.
Click Attach button to attach the file.
To attach multiple files, browse for the other files and do the same procedure.
Deleting E-mails
Select the e-mail you want to delete. Click on the Delete button. The items deleted will be placed in the Deleted Items folder.
To empty the Deleted Items folder, clickDeleted Items from the list of folders.
Then click Empty Deleted Items button from the toolbar.
Click OK.
.
Recovering Deleted E-mails
To recover the deleted e-mails, click on Recover Deleted Items button from the toolbar.
A new window will appear. Selectthe item(s) you want to recover. Click Recover button. To permanently delete the items, selectthe item(s) and click Permanently Delete button.
Moving/Copying E-mails to Another Folder
Click on the e-mail you want to retrieve and click on Move/Copy button.
A new window will appear. Select the folder wherein you want to moveor copythe selected e-mail. Click Move button if you want to move the selected e-mail to another folder or Copy button if you want to create a copy of the selected e-mail to another folder.
You can also create your customized folders where you want to move or copy the e-mail. To create a new folder, clickNew button. Type the name of your new folder and select the content of your new folder from the dropdown listFolder contains and select a folder from the list (e.g Calendar, Contacts, Inbox). Click OK.
Adding Contacts
On the list of folders at the left side of the window,selectContacts folder andclick New. Or you can simply select from the dropdown listNewContact.
Another window will appear.
Type the details of the Contact. ClickSave and Close button to save the contact and to go back to the Contacts page.
Mail Options
Click Options menu.
You can change the settings of your Messaging Options, Reading Pane Options, Spelling Options, E-mail Security, Privacy and Junk E-mail Preventions, Appearance, Date and Time Formats, Calendar Options, Reminder Options, Contact Options, and Password.
Changing of Password
Click Options menu. Click Change Password button.
A new window will appear.
Typepup.edu.ph as the domain. Type your account, your old password and your new password. Retypeyour new password for confirmation. ClickOK.
A new window will appear.
Click " Back to " close the window.
Viewing E-Mails
There are three ways to read your mail. Click the Show/Hide Reading Pane button. Choose from the dropdown list where you want to show the reading pane – Right, Bottom, or Off (hide reading pane).
If you choose Bottom, you can read your message at the bottom part of your screen.
But if you choose Off from the dropdown list, the reading pane will be hidden. To read your e-mail, double click the e-mail you want to read. A new window will appear.
Logging Off
Click Log Off button.
PUP WebMail through Microsoft Outlook
Setting up mail account
Launch Microsoft Outlook Expressprogram
Click Set up a Mail account
Type yournameto be displayed and then click Nextbutton.
Type the PUP WebMail e-mail address/e-mail account and then clickNext.
Choose IMAP from the list of incoming mail server.
Type mail.pup.edu.ph on the Incoming mail server.
Type mail.pup.edu.ph on the Outgoing mail server.
Click Next.
Type your password.
Click onthe Remember password check box if you don’t want your password to be stored on the computer.
Click Next.
Click Finish.
Click Yes.
Type your password (if you uncheck the remember password checkbox). Click
OK.
This window will appear which is downloading the list of folders from the PUP WebMail server.
Creating E-mail
Click Create Mail at the toolbar.
Type the e-mail address of your recipient (To) or to many recipients (Cc), subject (Subject) and the body of your e-mail at the space provided. ClickSend.
Receiving E-mails
ClickSend/Receive at the toolbar.
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