Nonprofit Tax Organizer

Tax Exempt/Not-For-Profit Organizer

GURR CPA LLC

1156 South State Street, Suite 202, Orem, UT 84097

(801) 225-9411, (801) 225-4318 (fax)

www.gurrcpa.com

Here is your Nonprofit tax organizer to assist you in gathering the information necessary information for your Nonprofit (990) income tax return.

The Internal Revenue Service matches information returns with amounts reported on income tax

returns. Accordingly, all Forms 1099, Schedules K-1 and other information returns reflecting amounts reported to the Internal Revenue Service should be submitted with this organizer.

Your 2012 Nonprofit returns are due on May 15, 2013. To meet this filing deadline, your completed tax organizer, profit & lost statements, and related information need to be received by April 1, 2012. Any information received after this date may require an extension of time be filed for this return. As you complete the organizer, please indicate “NA” for questions or information that is “Not Applicable.”

Generally no taxes are due with your Nonprofit tax return unless you have unrelated business income that must be reported. If an extension of time is required, any tax that may be due must be paid with the extension. Any taxes not paid by the filing deadline may be subject to late payment penalties and interest when those taxes are actually paid. The IRS will charge a nonfiling penalty if the tax return or extension is not filed timely.

The rate for preparing your tax return is our standard hourly rate and fees are due in full upon delivery of the completed tax return. Additional charges may apply if extra bookkeeping/or accounting assistance is required to prepare items such as balance sheets, income statements, purchase and/or sale or real property, yearly activity etc. Performing any bookkeeping is a necessary step for preparation of the income tax returns. Unpaid balances are subject to annual interest rate of 18 % per annum, collection charges, court costs and reasonable attorney fees.

Our engagement is designed to prepare the federal 990 tax return along with supporting schedules. We will not audit or otherwise verify the data you submit, although it may be necessary to ask you for clarification of some of the information provided. This engagement does not include any services not specifically stated in the letter.

We will use our professional judgment in resolving questions where the tax law is unclear, or where there may be conflicts between the taxing authority’s interpretations of the law and other supportable positions. Unless otherwise instructed by you, we will resolve such questions in your favor, whenever possible.

You returns may be selected for review by the taxing authorities. In the event of such government tax examination, we will be available upon request to represent you and will render additional invoices for the time and expenses incurred.

We will begin scheduling appointments early in January 2013. Please schedule your appointment by visiting our website at www.gurrcpa.com <Appointments>.

We look forward to providing services to you. Please sign and date below that you have read and agree to the terms and conditions.

By______Date______

Print Name and Title______

Company Name______

Tax Exempt/Not-For-Profit Organizer

GURR CPA LLC

1156 South State Street, Suite 202, Orem, UT 84097

(801) 225-9411, (801) 225-4318 (fax)

www.gurrcpa.com

Please use this organizer for this year’s filing season. Please read the organizer carefully. Complete, sign, and date all the worksheets that apply. If you need more space, please copy pages or attach a separate sheet.

The benefit of tax-exempt status brings with it additional responsibilities. Congress has expanded the power of the IRS to monitor, regulate, and penalize tax-exempt organizations that fail to follow reporting requirements. The following contains a list of information needed to properly prepare the organizations’ tax return. A list of recommended Internal Controls is also enclosed. This checklist is designed to help board members maintain compliance with IRS regulations.

Please remember that that tax returns are for nonprofit organizations are due May 15. Therefore, timely return of the needed information will aid in our prompt preparation of the return. We will file for a 3-month extension if the required information is not received in a timely manner.

The information required by this form, will help us assess your tax situation and ensure our efforts in preparing a complete return. Please send us copies of all tax reporting statements you receive.

Please complete the following document checklist. Copies of documents are sufficient. We do not need your originals.

Copy of previous year’s tax return (Form 990 or 990EZ), if we did not prepare it
Copy of QuickBooks®, Quicken®, or other bookkeeping file, if applicable
Income and expense report (unless provided in Quickbooks)
Balance sheet (showing beginning and ending balances) (
A report showing the change in net assets or fund balances
Statement of program service accomplishments
Review of 10 key internal controls
Any tax reporting statements received by the organization
Any IRS letters or other information and statements you have questions about
Report any management changes in the organization, including names, addresses of new officers and date of change.

Organization Information (if same as prior year, just indicate “No Change”)

Basic Information

Name:

Federal EIN #:

Founding Date:

Type of Organization:

Accounting Method:

Fiscal Year-End:

Website:

E-mail address:

Address/Phone:

Line 1:

Line 2:

City:

State:

Zip:

Office Phone:

Cell Phone:

Other Phone

Fax number

Best time & method of contact:

Directors, Officers, Trustees, & Other Key Employees

First Name:

Last Name:

Middle initial/Suffix

Title:

Hours Devoted /Week:

Address/Phone:

Line 1:

Line 2:

City:

State:

Zip:

Phone:

First Name:

Last Name:

Middle initial/Suffix

Title:

Hours Devoted/Week:

Address/Phone:

Line 1:

Line 2:

City:

State:

Zip:

Phone:

First Name:

Last Name:

Middle initial/Suffix

Title:

Hours Devoted /Week:

Address/Phone:

Line 1:

Line 2:

City:

State:

Zip:

Phone:

First Name:

Last Name:

Middle initial/Suffix

Title:

Hours Devoted /Week:

Address/Phone:

Line 1:

Line 2:

City:

State:

Zip:

Phone:

* Please list additional information on another copy of this page.

Income & Expense Report Guidelines

1. Gross income determines your filing requirements. Please include all income. Income includes, but is not limited to, items such as:

a. Contributions, gifts, grants, etc.

b. Direct and indirect public support

c. Membership dues

d. Interest on savings and other cash investments

e. Dividends from securities

f. Rents, inventory sales, etc.

2. Please provide a Statement of Functional Expenses allocating expenses between three categories: Program Services, Management/General, and Fundraising expenses. Allocate as you are able. Expenses include, but are not limited to:

a. Compensation of officers, directors, etc. and other salaries and wages.

b. Pension plan contributions and other employee benefits.

c. Payroll taxes.

d. Accounting and legal fees.

e. Professional fund-raising fees.

f. Supplies, telephone, postage, equipment rental, maintenance, travel, printing, depreciation, conferences, conventions, meetings, etc.

3. Please provide a Statement of Program Service Accomplishments describing the achievements of the organization throughout the year. Give a detailed account of the organization’s activities, including items such as purpose, number of clients served, and publications issued. Also, report the amount of income and expenses directly related and/or allocated to each program.

4. Please remit the following information on the board members, officers, directors, trustees and key employees:

a. Name and address

b. Title and average hours per week devoted to position

c. Compensation (even if not paid) and copies of W-2s or 1099-MISCs issued

d. Contributions to benefit plans/deferred compensation

e. Expense account and/or other allowances and reimbursements

f. Details of any loans to/from the organization (also any loans to/from relatives)

5. Did the directors or employees assume or pay for any expenses on behalf of the organization during the year?

If so, list separately all such expenses with the following information:

Expense Item / Amount Paid / Date Paid / Who Paid / Authorizing Officer

6. Is there a written agreement or policy to reimburse any of the above expenses?

7. Are the above expenses included on the income and expense statement and allocated to Accounts Payable?

List of Key Internal Controls

The following is a list of Internal Controls that will help to direct the board members in the proper way of running the organization. The IRS would ask questions similar to these in the event of an IRS audit. Please note any exceptions to these policies.

At no time did relatives constitute a majority of the board of directors present at any meeting.
All officers and key employees submit written reports at least quarterly.
Persons may not sign checks to themselves for any reason.
The person(s) writing checks do not make deposits.
No person authorizing payment of the bills can write checks or transfer funds except under a defined emergency policy agreed upon by the board of directors in writing.
No person pays any bill without prior authorization of a non-relative authorized by the board.
No person on the board votes for any relative’s pay or contract for services.
No person on the board is paid for any services unless:
There is a written contract.
They did not vote on the contract.
At least three (3) competitive bids were received and reviewed by at least three (3) unrelated members of the board member being paid.
The bookkeeper and/or treasurer has had training in non-profit accounting within the last three years.
If computerized software is used, those using the software have had training within the last year.

I/we have reviewed the internal control policies and the activities of our organization for the year of ______.

The following statements apply:

___ I/we found complete compliance with all ten internal control checks.

___ I/we found substantial compliance with a few exceptions unlikely to occur again. Those exceptions will be reported if requested.

___ I/we found compliance with at least 6 of 10 policies but there were repeated oversights and mistakes. These will be summarized and listed separately. A plan to correct the errors is in place.

___ I/we found most of the policies have been violated. We need a fuller review to establish the integrity of our finances. A plan to correct the errors is in place.

Signed: ______Date ______

Name/title

Signed: ______Date ______

Name/title

Clifford & Associates, LLC 2010 Phone 330-493-1814 or 800-456-1803 www.sharetheharvest.com